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Business Communication  - How to Write a Powerful Business Report

Business communication  -, how to write a powerful business report, business communication how to write a powerful business report.

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Business Communication: How to Write a Powerful Business Report

Lesson 8: how to write a powerful business report.

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How to write a powerful business report

how to write conclusion for business report

When a company needs to make an informed decision, it can create a business report to guide its leaders. Business reports use facts and research to study data, analyze performance, and provide recommendations on a company's future.

Watch the video below to learn how to write and format a business report.

The basics of a business report

Business reports are always formal , objective , and heavily researched . Every fact must be clear and verifiable, regardless of whether the report focuses on a single situation or examines the overall performance of an entire company.

Because objectivity is crucial in a business report, avoid subjective descriptions that tell the reader how to feel. For instance, if sales were down last quarter, don’t say “Sales were terrible last quarter,” but rather let the sales data speak for itself. There should also be no personal pronouns, such as “I think we should invest more capital.” A business report should remain impersonal and framed from the company’s perspective.

The structure of a business report

Although the size of a report can range from one page to 100, structure is always important because it allows readers to navigate the document easily. While this structure can vary due to report length or company standards, we’ve listed a common, reliable structure below:

  • Front matter : List your name, job title, contact information, and the date of submission. You can also create a title for the report.
  • Background : State the background of the topic you’ll be addressing, along with the purpose of the report itself.
  • Key findings : Provide facts , data , and key findings that are relevant to the purpose stated in the background. Be clear and specific, especially because the entire report depends on the information in this section.
  • Conclusion : Summarize and interpret the key findings, identify issues found within the data, and answer questions raised by the purpose.
  • Recommendations : Recommend solutions to any problems mentioned in the conclusion, and summarize how these solutions would work. Although you’re providing your own opinion in this section, avoid using personal pronouns and keep everything framed through the company’s perspective.
  • References : List the sources for all the data you've cited throughout the report. This allows people to see where you got your information and investigate these same sources.

Some companies may also require an executive summary after the front matter section, which is a complete summary that includes the report’s background, key findings, and recommendations. This section lets people learn the highlights quickly without having to read the entire document. The size of an executive summary can range from a paragraph to multiple pages, depending on the length of the report.

As mentioned in Business Writing Essentials , revision is key to producing an effective document. Review your writing to keep it focused and free of proofreading errors, and ensure your factual information is correct and presented objectively. We also recommend you get feedback from a colleague before submitting your work because they can spot errors you missed or find new opportunities for analysis or discussion.

Once you’ve revised your content, think about the report’s appearance . Consider turning your front matter section into a cover page to add some visual polish. You can also create a table of contents if the report is lengthy. If you’re printing it out, use quality paper and a folder or binder to hold the report together. To diversify the presentation of your data, try using bulleted lists, graphics, and charts.

Example of a business report

To demonstrate the principles of this lesson, we’ve created a brief business report for you to review.

Let's start by looking at the first page of this two-page report.

how to write conclusion for business report

The layout of the front matter is simple and effective, while the background sets the stage in a quick, specific manner. The key findings provide the main takeaways that warrant further investigation, along with a chart to add emphasis and visual variety.

Now let's look at the following page.

how to write conclusion for business report

The conclusion features a little of the writer's opinion on the key findings, although the writing is still centered around the company's perspective. The recommendations are clear and supported by the data, while the references are thorough.

While business reports may seem intimidating, you have the ability to create a thorough, informative document through practice and careful research. Collect the facts and present them in an organized, objective manner, and you’ll help your business make informed decisions.

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How to Write a Business Report Conclusion

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How to Give a Budget Report

How to write a business report to an executive, how to write an exploratory project proposal.

  • An Outline to Pitch an Idea to a Company
  • When to Use a Business Report to Communicate Instead of a Business Letter

Whether you’ve written a business report to inform your staff of impending changes at the workplace or to explain a major decision, the report must be clear and concise and provide enough detail to forestall questions. That’s why it’s so important to conclude your report with authority.

How you end a business report will leave a lasting impression on the reader and enhance your chance of meeting your goal in writing the report. If your goal is to seek funding or an operating change at work, or if you wish to request something specific, conclude on a positive note that shows your readers you have their needs in mind and can provide a benefit.

Summarize the Contents

The most effective way to communicate a message is to give that message in detail and then summarize or recap the message that you just expressed. One of the key aspects of a business report conclusion is summarizing the information for your reader. Your summary should mirror your opening or executive summary, recapping highlights that lead to a conclusion.

Avoid details, because you’ve already provided them in your report and can make assumptions the reader will accept. Highlight only the key points that summarize your main pieces of information, which might include new, important facts, projections or a justification for the reader. Most importantly, don’t introduce any information in the conclusion that wasn’t in the actual report because this may confuse your reader.

Offer a Brief Action Plan

After you’ve summarized the contents, it’s important that you provide an action plan or recommendation based on the information in the report. This doesn’t have to be super specific, but it should give the reader a general overview of your assessments about the report, and some of the steps necessary to accomplish a task, fix a problem or implement a solution.

For example, if your report concerns the possible acquisition of another company, you could write, “Based on the findings of this report, I recommend that we analyze XYZ’s financial statements for the past three years, and if we find them to be acceptable, set up a meeting with the board of directors to present our acquisition plan.”

Make a Subjective Statement

If the purpose of your report is to provide more than just a list of facts and figures, tell the reader why the facts you have just presented are important. After you have laid out the specifics in a report on a new competitor, point out how the competitor might affect your sales and suggest ways to deal with the new threat.

Show a Benefit

Let the reader know that there is a payoff in reading your report and following your recommendations. Tell the reader what to do with the information you've presented and why it benefits her. If you are requesting funding for a project or to be sent to a seminar or workshop, tell the reader what she will get out of investing with you or spending company funds to send you on a business trip. For example, while a business seminar might cost the company $1,000, the specific skills you learn might help you decrease $50,000 in current spending or increase revenues by $100,000.

Include Supporting Data

After the written portion of a business report, include an appendix with charts, graphs, a budget, photos and other support documents that help strengthen your case. Providing this information in the body of your report might make reading the report too laborious or boring. Conclude business reports with objective documents that show you have done your homework and that your facts, conclusions and recommendations are supported by objective research.

  • Oxford University Press: Structuring a Business Report
  • Victoria University of Wellington: How to Write a Business Report

Sampson Quain is an experienced content writer with a wide range of expertise in small business, digital marketing, SEO marketing, SEM marketing, and social media outreach. He has written primarily for the EHow brand of Demand Studios as well as business strategy sites such as Digital Authority.

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How to Write a Business Report Conclusion

by Leyla Norman

Published on 25 Jan 2019

After you have explained a particular problem or goal in your business to your colleagues in a report, you must offer some conclusions. A report conclusion should summarize what the problem or goal is and offer new insights into the situation. You will link your report's contents to the conclusion in an understandable, insightful way. The conclusion will interpret and draw attention to the main points in the body of the report.

business report image by Christopher Hall from Fotolia.com

Summarize your findings from the body of your report. Follow the logic of the report, and concisely state the themes you developed in the body. For example, if you are writing a report on developing a new market for your company's product, and your report's body discusses different, possible localities for a new market, highlight the main areas that seem the most promising in your conclusion.

Make sure not to include new information that is not in the body of the report. This will make your conclusion appear disjointed from the rest of the report.

financial report image by Christopher Hall from Fotolia.com

Develop some recommendations or course of actions related to your report's findings. Keep them general, however. Your conclusion is not the place to detail any solution to a problem or recommendation. You could begin your recommendations with phrases such as, "Based on the report's findings, it is recommended that," or "To accomplish the objectives, the following action should be taken." Your recommendations should be specific, and bullet-pointing your recommendations will make them easier to identify in the document and read.

reanding a report image by Mykola Velychko from Fotolia.com

Offer some new insights into the topic of your report. Extend and analyze your findings concisely and pointedly. Make your audience understand and appreciate why this report matters to it on a personal level. Your readers should come away from your report not only with the findings of the report in their minds, but thinking about the topic of the report in a broader and more in-depth way as a result of how you bridged your findings to their lives.

For example, you can draw connections between the problem focused on in the report and your audience's daily lives. If you are reporting on a traffic problem that consistently causes backup on the highway, explicitly state that your recommendations could alleviate a common problem everyone experiences at one time or another when they drive to work.

You could also extend the conclusions you draw in your report in this example to state that the traffic problem contributes to the city's air pollution, as cars are on the road for longer periods of time than if the traffic flowed freely.

Don't add graphs or charts to the conclusion. Keep your writing tone simple and to-the-point.

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4 Tips on How to Write Conclusion Business Report

Table of Contents

To write conclusion business report  that portrays an accurate picture takes careful planning and relying on the major points highlighted in the report. 

It is one thing to compile and analyze critical data in a single place for easy access by users of the information. It is another thing to synthesize and organize the information as a conclusion.

Here are four tips on how to write a conclusion business report that speaks louder than words.

fountain pen on black lined paper

How to Write Conclusion Business Report

Your business report’s conclusion will leave a lasting impression and boost your chances of success . End on a positive note to show you care about your readers and can give what they desire.

1. Outline the Major Points

The most efficient method of conveying information is to explain something in-depth and then restate the key points. In a business report, summarizing the findings for the reader is an essential part of the last section. Just as an introduction or executive summary should summarize key points before concluding, so should your summary.

Stay away from specifics; your report already contains all the information your reader needs. Only the most crucial aspects of your analysis, whether they be brand-new data, forecasts, or an explanation, should be highlighted for the reader. Refrain from surprising the reader with new material that wasn’t covered elsewhere in the report. It will just produce confusion.

2. Give Action Plan

After summarizing the report, it is vital to make recommendations or action plans based on the findings. This doesn’t need to be detailed. But, it should convey your general impressions of the report and the steps you think are necessary to accomplish the task. The task, in this case, could be to fix the problem or implement the solution.

“Based on the findings of this report, I recommend that we study XYZ’s financial records for the past three years. And, if we find them to be acceptable, set up a meeting with the board of directors to present our acquisition plan.” Business reports provide essential data and assessments to companies.

3. Make Projections With Facts

If your report is meant to be more than a dry compilation of data, explain why the information you just presented is relevant. For instance, after presenting reports on a new competitor, discuss its possible impact on sales and offer solutions.

4. Be Analytical

Give the reader some incentive to read your report and implement your suggestions. Give the reader clear instructions on how to apply the supplied information and explain how it will help. Tell the reader the benefits of investing in your project or sending you on a company-funded training or seminar.

For Instance,

Your employer may spend $1,500 sending you to a conference, but what you learn will improve business income by $70,000.

Appendices containing charts, graphs, a budget, images, and other supporting materials should be included after the report’s main body to bolster your argument further. Including this detail in the report’s main text could make reading the report tedious or time-consuming.

Business reports should always conclude with evidence that you researched and supported your claims.

Your business report should have a clear goal, make a list with actionable items, and make projections. Write conclusion business report by summarizing the significant points in the report. It should spur analytical thinking on the part of the reader.

4 Tips on How to Write Conclusion Business Report

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Business report writing

How to conclude a report – like a rock star

6 minute read

A man playing air guitar at his desk.

Grab a pair of headphones and a lighter to wave in the air. Ready? Then let’s rock.

When you’re trying to bring your report to a conclusion, do you ever feel like Paul McCartney at the Olympics opening ceremony , rehashing the same points (‘na na na nananana …’) as the audience sneaks quietly for the exits? Or do you take the John Lennon approach in ‘ I Want You (She’s So Heavy) ‘ and crash to a sudden halt?

Endings can be tough to write, but they’re so important. You want to send your reader away thinking about what they’ve read – or even persuade them to make a decision right there and then. Going out with a whimper isn’t an option. Here’s Neil Sedaka demonstrating just how awkward a bad ending can be – ‘ Breaking up is hard to do ‘ indeed.

Four types of conclusion: PQRS

If your report includes recommendations, you’ll already have stated them in the executive summary and supported them throughout the document. So your conclusion should contain no surprises – no Brotherhood of Man-style twist .

There are four basic types of conclusion you can use, summed up by the letters PQRS: P redict, Q uote, R epeat or S ummarise.

Predict the future (Take my hand and we’ll make it I swear)

There are two main ways you can use predictions. If your report is about a decision already taken, you can use the ending to sum up the effects you expect to see. For example:

‘The council continues to expand its recycling scheme at an incredible rate. We will soon be recycling over 40% of our waste.’

But if the purpose of your report is to persuade the reader to take a certain action, predicting what will happen if they don’t take that action can be a persuasive tactic. For example:

‘Unless we expand our recycling scheme, we are almost certain to fall short of our targets for this year and to perform worse than both of our neighbouring councils.’

Then follow this up with a prediction of how things will be different if they take your advice. You’ll already have mentioned this in the body of the report, but you should crank it up a gear in the conclusion.

Think ‘ Livin’ on a Prayer ‘, where the key changes for the final chorus. (Getting a shaggy perm is optional, but we’d admire your dedication.)

Quote (Who’ll come a-waltzing Matilda with me?)

If you do it with care and justification, ending with a quotation can be powerful. But don’t be tempted to stray into show-off territory; this isn’t the time to demonstrate your encyclopaedic knowledge of Latin or Shakespeare.

A relevant and pithy quote from someone influential and well-informed, however, can be persuasive. It could be someone you’ve already cited in the report, or someone new. For example:

‘As the Chairman of Lambeth First says: “The Lambeth No Knife Charter won’t on its own stop people carrying knives. But if we can make it hard for people to get hold of knives and reduce the number in circulation, then that is a step in the right direction.”‘

This works on two fronts: first, it reinforces your message, showing that others support you. And second, it offers a slightly different angle, and often a chance for a personal opinion.

Here are The Pogues, doing it very well in Eric Bogle’s ‘ And the Band Played Waltzing Matilda ‘. After seven-and-a-half minutes of the horror of war, it cuts to the original song, with the old soldier – now a double amputee – asking ‘Who’ll go a-waltzing Matilda with me?’

Repeat a major issue (Seriously, she is totally buying a stairway to heaven)

This can be tricky. You don’t want your reader to feel like you’re repeatedly bashing them over the head with the same message. But at the same time, you do want them to walk away with that message in their head.

Basically, you want to bash them very gently, without them noticing. The secret is to keep it brief, to-the-point and memorable. For example:

‘Today, Lambeth – like all councils – faces a major challenge due to the increased uptake of adult health and social services. It is vital that we secure additional funding.’

Go for the Led Zeppelin effect. When Robert Plant finishes his slow, deliberate howl at the end of ‘ Stairway to Heaven ‘, you’re in no doubt about what the protagonist is buying, but you don’t feel as if you never want to hear about a stairway ever again.

Summarise (Where do we go now?)

When summarising, resist the urge to go over all your points again, and keep it brief. Your summary should just bring together your main points, and reinforce any recommended plan of action. For example:

‘The new programme aims to make “every Lambeth child a talker” by involving parents as well as professionals in children’s language development. In the first two years it will concentrate on 20 groups of pre-school children, but it will then link with other groups to pass on good practice.’

This example includes both a summary and a prediction – you can combine the different endings to make the right conclusion for your document.

Most importantly of all, you’re looking to be concise, memorable and powerful. Think the impact of ‘ Sweet Child o’ Mine’ , but with less ‘where do we go?’ and more ‘this is where we go’.

Conclusions, in conclusion

Most importantly of all, your ending needs to be arresting and to leave a lasting impression. Not for you, the gradual fade out. Use the techniques above and aim for a grand finale. Rock on!

Do you have any tips for writing a great conclusion? And what’s your favourite (or least favourite) song ending? Tell us what you think in the comments section below.

These tips (minus the music) were taken from our High-impact business writing course, which is available both to bring in house for teams and  for individuals .

To learn more about making report writing a much easier and less painful task, check out our free webinar recording How to turn your expert analysis into exceptional reports .  It’s ideal if you have to write reports to colleagues and clients as part of your day-to-day job – whether that’s as a traditional written report or as a slide deck.

Image credit: fizkes / Shutterstock

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Cathy is a certified word and editing expert, having worked as a sub-editor, editor and copywriter at, to name a few, the Guardian , The Sunday Times , The Telegraph , Which? and The Grocer .

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How to Write a Business Report: A Step By Step Guide with Examples

how to write conclusion for business report

Table of contents

With so much experience under your belt, you already know a lot about business reporting.

So, we don’t want to waste your time pointing out the obvious because we know what you need.

Secrets. Tricks. Best practices.

The answer to how to write a mind-blowing business report that you don’t need to spend hours and days writing.

A business report that will immediately allow you to identify your strengths and weaknesses.

A report that’ll help you learn more about your business and do more accurate forecasting and planning for the future.

We believe we have just that right here.

With this comprehensive guide, you’ll create effective sales, analytical, and informative business reports (and business dashboards ) that will help you improve your strategies, achieve your goals, and grow your business.

So, let’s dive in.

What Is a Business Report?

Importance of creating business reports, types of business reports, what should be included in a business report, how to write a business report: an 11-step guide.

  • Business Report Examples

profitwell-dashboard-template-databox-cta

Although there’s a variety of business reports that differ in many aspects, in short, a business report definition would be the following:

A business report is an informative document that contains important data such as facts, analyses, research findings, and statistics about a business with the goal to make this information accessible to people within a company.

Their main purpose is to facilitate the decision-making process related to the future of the business, as well as to maintain effective communication between people who create the reports and those they report to.

A good business report is concise and well-organized, looks professional, and displays the relevant data you can act on. The point is to reflect upon what you’ve achieved so far (typically, over the past month, quarter or year) and to use the data to create a new strategy or adjust the current one to reach even more business goals.

Business reports should be objective and based on the data. When stating the facts, people rely on numbers rather than giving descriptions. For instance, instead of saying “our conversion rate skyrocketed”, you would display the exact percentages that back up that claim.

Business reporting matters for several reasons, among which the most important ones are:

Recognizing Opportunities to Grow

Detecting issues and solving them quickly, evaluating a potential partner, having a paper trail, keeping things transparent for the stakeholders, setting new company goals.

In fact, over half of the companies that contributed to Databox’s state of business reporting research confirmed that regular monitoring and reporting brought them significant concrete benefits.

If you never look back at what you’ve achieved, you can’t figure out what you’ve done well and what you can leverage in the future for even better results.

When you analyze a specific aspect of your business over a specific time period and present the data you gathered in a report, you can detect an opportunity to grow more easily because you have all the information in one place and organized neatly.

Is it time to introduce new products or services? Is there a way to enhance your marketing strategy? Prepare a report. Can you optimize your finances? Write a financial business report . Whatever decision you need to make, it’s easier when you base it on a report.

Reports are essential for crisis management because they can introduce a sense of calmness into your team. Putting everything on paper makes it easier to encompass all the relevant information and when you know all the facts, you can make a more accurate and effective decision about what to do next.

Writing business reports regularly will also help you identify potential issues or risks and act timely to prevent damage and stop it from escalating. That’s why monthly reporting is better than doing it only once a year.

Having an insight into your finances , operations and other business aspects more regularly allows you to have better control over them and mitigate potential risks more effectively.

Different types of business reports may be accessible to the general public. And if they’re not, specific situations may require a company to send them over to the person requesting them. That may happen if you’re considering a partnership with another company. Before making the final decision, you should learn about their financial health as every partnership poses a certain risk for your finances and/or reputation. Will this decision be profitable?

Having an insight into a company’s business report helps you establish vital business relationships. And it goes the other way around – any potential partner can request that you pull a business report for them to see, so writing business reports can help you prove you’re a suitable business partner.

In business, and especially in large companies, it’s easy to misplace information when it’s communicated verbally. Having a written report about any aspect of your business doesn’t only prevent you from losing important data, but it also helps you keep records so you can return to them at any given moment and use them in the future.

That’s why it’s always good to have a paper trail of anything important you want to share with colleagues, managers, clients, or investors. Nowadays, of course, it doesn’t have to literally be a paper trail, since we keep the data in electronic form.

Writing business reports helps you keep things transparent for the stakeholders, which is the foundation of efficient communication between these two sides.

You typically need to report to different people – sometimes they’re your managers, sometimes they’re a client. But your company’s stakeholders will also require an insight into the performance of your business, and relying on reports will help you maintain favorable business relationships. A business report shows you clearly how your company is performing and there isn’t room for manipulation.

Once you set business goals and the KPIs that help you track your progress towards them, you should remember they’re not set in stone. From time to time, you’ll need to revisit your goals and critical metrics and determine whether they’re still relevant.

When you write a business report and go through it with your team members or managers, you have a chance to do just that and determine if you’re efficient in reaching your goals. Sometimes, new insights will come up while writing these reports and help you identify new objectives that may have emerged.

Depending on your goals and needs, you’ll be writing different types of business reports. Here are five basic types of business reports .

Informational Report

Analytical report, research report, explanatory report, progress report.

Informational reports provide you with strictly objective data without getting into the details, such as explaining why something happened or what the result may be – just pure facts.

An example of this type of business report is a statement where you describe a department within your company: the report contains the list of people working in this department, what their titles are, and what they’re responsible for.

Another example related to a company’s website could look like this Google Analytics website traffic engagement report . As we explained above, this report shows objective data without getting too much into the details, so in this case, just the most important website engagement metrics such as average session duration, bounce rate, sessions, sessions by channel, and so on. Overall, you can use this report to monitor your website traffic, see which keywords are most successful, or how many returning users you have, but without further, in-depth analysis.

Google Analytics Website Engagement Dashboard Template

Analytical reports help you understand the data you’ve collected and plan for the future based on these insights. You can’t make business decisions based on facts only, so analytical reports are crucial for the decision-making process.

This type of business report is commonly used for sales forecasting. For instance, if you write a report where you identify a drop or an increase in sales, you’ll want to find out why it happened. This HubSpot’s sales analytics report is a good example of what metrics should be included in such a report, like average revenue per new client or average time to close the deal. You can find more web analytics dashboard examples here.

HubSpot CRM – Sales Analytics Overview

From these business reports, you can find out if you will reach your goals by implementing your current strategy or if you need to make adjustments.

Research is critical when you’re about to introduce a change to your business. Whether it’s a new strategy or a new partner, you need an extensive report to have an overview of all important details. These reports usually analyze new target markets and competition, and contain a lot of statistical data.

While not the same, here is an example of an ecommerce dashboard that could help track each part of a campaign in detail, no matter whether you are launching a new product, testing a new strategy, and similar. Similar to a research report, it contains key data on your audience (target market), shows your top-selling products, conversion rate and more. If you are an online store owner who is using paid ads, you can rely on this report to monitor key online sales stats in line with Facebook Ads and Google Analytics. See more ecommerce dashboards here.

Shopify + Facebook Ads + Google Analytics (Online Sales overview) Dashboard Template

As you might guess from its name, you write the explanatory report when it’s necessary for you to explain a specific situation or a project you’ve done to your team members. It’s important to write this report in a way that everyone will be able to understand.

Explanatory reports include elements like research results, reasons and goals of the research, facts, methodology, and more. While not exactly an explanatory report, this example of a HubSpot marketing drilldown report is the closest thing to it, as it helps marketers drill into an individual landing page performance, and identify how good their landing pages are at converting, or which ones have the best performance.

HubSpot Marketing Landing Page Drilldown

A progress report is actually an update for your manager or client – it informs them about where you stand at the moment and how things are going. It’s like a checkpoint on your way towards your goal.

These reports may be the least demanding to write since you don’t need to do comprehensive research before submitting them. You just need to sum up your progress up to the point when the report was requested. This business report may include your current results, the strategy you’re implementing, the obstacles you’ve come across, etc.

In many companies, progress reports are done on a weekly or even daily basis. Here is an example of a daily sales report from Databox. HubSpot users can rely on this sales rep drilldown business report to see how individual each sales rep is performing and measure performance against goals. Browse through all our KPI dashboards here.

HubSpot CRM (Sales Rep Drilldown) dashboard template

What does a great business report look like? If you’re not sure what sections your report should have, you’ll learn what to include in the following lines.

Business Report Formatting

Different types of reports require different lengths and structures, so your business report format may depend on what elements your report needs to have. For example, progress reports are typically pretty simple, while analytical or explanatory reports are a different story.

However, most reports will start with a title and a table of contents, so the person reading the report knows what to expect. Then, add a summary and move on to the introduction. After you’ve written the body and the conclusion, don’t forget to include suggestions based on your findings that will help your team create an actionable plan as you move forward.

After that, list the references you used while creating the report, and attach any additional documents or images that can help the person reading the report understand it better.

This outline may vary depending on what kind of report you’re writing. Short business reports may not need a table of contents, and informative reports won’t contain any analyses. Also, less formal reports don’t need to follow a strict structure in every situation.

Business Report Contents

When it comes to the contents of your report, keep in mind the person who’s going to read it and try to balance between including all the relevant information, but not overwhelming the reader with too many details.

  • The introduction to the report should state the reason why you’re writing it, and what its main goal is. Also, mention what methodology and reporting software you’ve used, if applicable.
  • The body of the report is where you’ll expose all your key findings, explain your methodology, share the important data and statistics, and present your results and conclusion.
  • The conclusion , similarly to the summary you’ll add at the beginning of the report, briefly singles out the most important points and findings of the report.

If you decide to include more sections like recommendations, this is where you’ll suggest the next steps your team or the company may want to take to improve the results or take advantage of them if they’re favorable.

PRO TIP: Are You Tracking the Right Metrics for Your SaaS Company?

As a SaaS business leader, there’s no shortage of metrics you could be monitoring, but the real question is, which metrics should you be paying most attention to? To monitor the health of your SaaS business, you want to identify any obstacles to growth and determine which elements of your growth strategy require improvements. To do that, you can track the following key metrics in a convenient dashboard with data from Profitwell:

  • Recurring Revenue. See the portion of your company’s revenue that is expected to grow month-over-month.
  • MRR overview. View the different contributions to and losses from MRR from different kinds of customer engagements.
  • Customer overview . View the total number of clients your company has at any given point in time and the gains and losses from different customer transactions.
  • Growth Overview . Summarize all of the different kinds of customer transactions and their impact on revenue growth.
  • Churn overview. Measure the number and percentage of customers or subscribers you lost during a given time period.

If you want to track these in ProfitWell, you can do it easily by building a plug-and-play dashboard that takes your customer data from ProfitWell and automatically visualizes the right metrics to allow you to monitor your SaaS revenue performance at a glance.

profitwell-dashboard-template-preview

You can easily set it up in just a few clicks – no coding required.

To set up the dashboard, follow these 3 simple steps:

Step 1: Get the template 

Step 2: Connect your Profitwell account with Databox. 

Step 3: Watch your dashboard populate in seconds.

Note : Other than text, make sure you include images, graphs, charts, and tables. These elements will make your report more readable and illustrate your points.

Whether you’re writing a specific type of business report for the first time or you simply want to improve the quality of your reports, make sure you follow this comprehensive guide to writing an effective business report.

  • Do Your Research
  • Create an Outline
  • Determine Formatting Guidelines
  • Think of an Engaging Title
  • Write the Introduction
  • Divide the Body of the Report into Sections
  • Choose Illustrations
  • Conclude Effectively
  • Gather Additional Documentation
  • Add a Summary
  • Proofread Your Work

Step 1: Do Your Research

A well-planned report is a job half done. That means you need to do research before you start writing: you need to know who you’re writing for and how much they know about the topic of your report. You need to explore the best business dashboard software and templates you can use for your report.

Also, if you believe you will need additional resources and documents to add in the appendix, you should do it during this phase of report writing.

Step 2: Create an Outline

Once you’ve gathered the resources, it’s time to plan the report. Before you start writing, create an outline that will help you stick to the right structure. A business report is complex writing in which you can get lost very easily if you don’t have a clear plan.

Moreover, the report shouldn’t be complicated to read, so sticking to a plan will allow you to keep it concise and clear, without straying from the topic.

Step 3: Determine Formatting Guidelines

Most companies have their in-house formatting that every official document has to follow. If you’re not sure if such rules exist in your company, it’s time you checked with your managers.

If there arent’ any guidelines regarding formatting, make sure you set your own rules to make the report look professional. Choose a simple and readable format and make sure it supports all the symbols you may need to use in the report. Set up proper headings, spacing, and all the other elements you may need in Word or Google Docs.

Pro tip: Google Docs may be easier to share with people who are supposed to read your business report.

Step 4: Think of an Engaging Title

Even if you’re writing a formal business report, the title should be clear and engaging. Reports are typically considered dull as they’re a part of official business documentation, but there’s no reason why you can’t make them interesting to read. Your title should suit the report topic and be in different font size so the reader can recognize it’s a title. Underneath the title, you should add the name of the author of the report.

Step 5: Write the Introduction

A good introductory paragraph for a business report should explain to the reader why you’ve written the report. Use the introduction to provide a bit of background on the report’s topic and mention the past results if there’s been a significant improvement since your last report.

Step 6: Divide the Body of the Report into Sections

As this will be the most comprehensive part of your report, make sure you separate the data into logical sections. Your report is supposed to tell a story about your business, and these sections (such as methodology, hypothesis, survey, findings, and more) will help the data look well-organized and easy to read.

Step 7: Choose Illustrations

Of course, each of these sections should be followed with charts, graphs, tables, or other illustrations that help you make a point. Survey results are typically best displayed in pie charts and graphs, and these enable the reader to visualize the data better. From the formatting point of view, breaking the long text sections with illustrations makes the report more readable.

Pro tip: Using centralized dashboard solutions like Databox can bring your reporting game to the next level. Sign up for a forever-free trial now to see how you can use Databox to track and visualize performance easier than ever before .

Step 8: Conclude Effectively

Finish your report with a to-the-point conclusion that will highlight all the main data from the report. Make sure it’s not too long, as it’s supposed to be a summary of the body of the report. In case you don’t want to add a specific section for recommendations, this is where you can include them, along with your assessments.

Step 9: Gather Additional Documentation

If you’ve determined what additional documents, images, surveys, or other attachments you may need for your report, now is the time to collect them. Request access to those you may not be able to get on time, so you have everything you need by the deadline. Copy the documents you can use in the original form, and scan the documents you need in electronic format.

Step 10: Add a Summary

The summary is usually at the top of the report, but it’s actually something you should write after your report is completed. Only then will you know exactly what your most relevant information and findings are, so you can include them in this brief paragraph that summarizes your report’s main points.

The summary should tell the reader about the objective of the report, the methodology used, and even mention some of the key findings and conclusions.

Step 11: Proofread Your Work

It may seem like common sense, but this final step of the process is often overlooked. Proofreading your work is how you make sure your report will look professional because errors can ruin the overall impression the reader will form about your work, no matter how great the report is.

Look for any spelling or grammatical mistakes you can fix, and if you’re not sure about specific expressions or terminology, use Google to double-check it. Make sure your writing is to-the-point and clear, especially if you’re writing for people who may not know the industry so well. Also, double-check the facts and numbers you’ve included in the report before you send it out or start your reporting meeting.

Business Report Examples (with Ready-to-Use Templates)

Here, we’re sharing a few business reporting examples that you can copy, along with ready-to-use and free-to-download templates. If you don’t know where to start and what to include in different types of business reports, these business report examples are a great way to get started or at least get some inspiration to create yours.

Activity Report Example

Annual report example, project status report example, financial report example, sales report example, marketing report example.

Note : Each of the business report templates shared below can be customized to fit your individual needs with our DIY Dashboard Designer . No coding or design skills are necessary.

For reporting on sales activity, HubSpot users can rely this streamlined sales activity report that includes key sales metrics, such as calls, meetings, or emails logged by owner. This way, you can easily track the number of calls, meetings, and emails for each sales rep and identify potential leaks in your sales funnel. Check all our sales team activity dashboards here. Or if you are looking for dashboards that track general sales performance, browse through all Databox sales dashboards here.

Activity Report Example

If you’re preparing for annual reporting, you will benefit from choosing this HubSpot annual performance report . It contains all the relevant metrics, such as email and landing page performance, new contacts, top blog posts by page views, and more. See all our performance dashboard templates here.

Annual Report Example

Project status reports can be very similar to progress reports. If you’re in need of one of those, here’s an example of a Project overview dashboard from Harvest that shows that can help you create simple, but well-organized report based on metrics that matter: hours tracked, billable hours, billable amount split by team members., and more. Check out more project management dashboard templates we offer here.

Project Status Report Example

Are you creating a financial report? You will find this QuickBooks + HubSpot integration a great choice for a financial performance dashboard that makes creating a report simple. This dashboard focuses on the essential financial report

ting metrics and answers all your revenue-related questions. See all Databox financial dashboards here.

Financial Report Example

If you’re tracking your sales team’s monthly performance, this sales report template will help you prepare an outstanding report. Check out all the vital productivity KPIs, track your progress towards your goals, and understand well how your current sales pipeline is performing. See all sales performance dashboards we have available here.

Sales Report Example

Marketing reports can be easily prepared by using this monthly marketing report template . With HubSpot’s reporting, you can determine where your website traffic is coming from, how your landing pages and specific blog posts are performing, and how successful your email campaigns are. Browse all Databox marketing dashboards or marketing report examples here.

Marketing Report Example

Create a Professional Business Report in No Time with Databox

Does creating a business report still sound like a daunting task? It doesn’t have to be with Databox.

In times when we’re all trying to save our time and energy for things that matter rather than scattering valuable resources on tedious, repetitive tasks, it’s critical to optimize your business process. And we want to help you do just that.

Using a business reporting dashboard enables you to track data from all the different tools you’re using – but in one place. With Databox, you can monitor and report on performance in a single dashboard that is optimized for all your favorite devices and you can create streamlined and beautiful dashboards even if you are not that tech-savvy. (no coding or design skills are required).

Automating business reporting has never been easier. And with Databox, you can do exactly that in just a few clicks. Sign up now and get your first 3 business dashboards for free.

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how to write conclusion for business report

Business Plan Conclusion: Summary & Recap

solid business plan conclusion

You’ve written your business plan, but now you want to wrap it up to make a lasting impact on your reader. In this article, we will define the conclusion to a business plan as well as provide some tips to help you attract and seal the deal with potential investors and lenders.  

What is a Business Plan Conclusion?

This business plan conclusion is a concise summary and recap of all of the components of a business plan , but especially the executive summary. It summarizes your business plan in 2-3 paragraphs, with an emphasis on the most important points.  

Download our Ultimate Business Plan Template here

Is the Business Conclusion Necessary?

It’s good practice for business plans, but not always necessary to be successful in obtaining funding.

If you have a stellar executive summary, it may be unnecessary.

If the business conclusion is written well enough, it can serve as an executive summary of sorts – a short recap that provides more detail than the business plan as a whole, but only includes the most important points. It could also serve as an executive summary that is more concise than an actual executive summary.  

How To Write a Conclusion for Your Business Plan

The conclusion of your business plan is the last thing people read before deciding to invest in you and your business, so it needs to make a lasting impression.  

Determine Location

think about your audience

Depending on your intended audience, there are two common places for the conclusion. If your plan is meant for internal purposes, you may have the conclusion at the end of the entire document. However, if you are seeking funds from investors, you want to place the conclusion at the end of the Executive Summary, increasing the chances that it is actually read.

Review & Concisely Recap 

conclusion reviews key points from the executive summary

    Finish Your Business Plan Today!

Startups might include the following information:.

  • Funding requirements
  • Service or benefit to the investor
  • Target market and audience
  • How products or services solve the target market’s problem
  • Marketing strategy
  • Competitive advantage
  • Management team experience
  • Financial projections
  • Launch plan

Established businesses might include information in their conclusions such as:

  • Mission statement
  • Company’s history
  • Products and/or services
  • Historical growth data
  • Financial summary
  • Company’s goals

Summarize the 3-5 points in a couple of paragraphs. You don’t need to summarize everything that happened in your business plan, just the most important points of the business plan.

Support Your Claims with Stats and/or Visuals

company’s profitable revenue model

Establish a Call-To-Action (CTA)

acquire funds for lucrative returns

Proofread & Spell-Check

grammar and tone carefully considered

The conclusion needs to give your readers a sense of closure by wrapping up all loose ends while making your last pitch effort to obtain the money your business may need.

Business Plan Conclusion Example

Use this conclusion example to help you with how to end a business plan, but keep in mind to make it relevant to your target audience, industry, and funding requirements:

Expanding into the Seattle metro area will allow Skyridge to provide its cutting-edge technology to more people who need it. Purchasing the fabrication plant in Seattle allows us to produce all of our products in-house and in one location, delivering them promptly and efficiently to the northwestern region.

We have the power to change the way people use technology, and we want [Investor’s Name] to be a part of it. By investing in Skyridge’s growth, [Investor’s Name] will benefit in the following ways:

  • Inclusion with a startup that has seen XXX% growth over the past X years and our company’s management team with XX years of experience in the technology industry
  • Contribution to Seattle’s economic growth and its citizens’ access to technology that enhances their lives
  • Participation in company planning meetings and receive an XX% share in all profits earned

We can add to the number of lives Skyridge’s technologies impact, generate more job opportunities in the region, and alter the technology sector if we work together. If you agree with our vision for a better future for everyone, join us.

How to Finish Your Business Plan in 1 Day!

Don’t you wish there was a faster, easier way to finish your business plan?

With Growthink’s Ultimate Business Plan Template you can finish your plan in just 8 hours or less!

Related Articles To Help You Write a Business Plan

  • How to Write an Executive Summary
  • How to Expertly Write the Company Description in Your Business Plan
  • How to Write the Market Analysis Section of a Business Plan
  • The Customer Analysis Section of Your Business Plan
  • Completing the Competitive Analysis Section of Your Business Plan
  • How to Write the Management Team Section of a Business Plan + Examples
  • Financial Assumptions and Your Business Plan
  • How to Create Financial Projections for Your Business Plan
  • Everything You Need to Know about the Business Plan Appendix

Other Helpful Business Plan Articles & Templates

Business Plan Template & Guide for Small Businesses

How to Write a Great Business Report Conclusion: Full You Need to Know

how to write conclusion for business report

When creating a broad business-related report for your company, most of thy time plus energy will go inside writing the main querschnitt a your create.

Once you arrive to the conclusion, you will probably be exhausted and you may feel the urge to just ‘wrap thereto up’ as soon because possible.

This can be a costly mistake.

You conclusion carries the same relevance as every the other sections of which report since computer foils the final printing on who scanning.

Wherewith you conclude your business report has an direct effects on the way in whatever the readers will respond to who important contact you gathered.

Aforementioned business view may be spectacular, but without a convincing conclusion, see your strived may deteriorate.

In this article, we are going to tutor you how to write a compelling conclusion that will leave adenine huge impression on all your readers.

  • What Is Conclusion in Employment News Writing?
  • How Do You Writes a Conclusion for a Report?
  • Types of Business Report Ending
  • Improve Work Reporting with Databox

Strike (MRR & Churn) Dashboard Template

Which The Conclusion in Business Report Writing?

No matter which type of business report you have written, she willing need an ok conclude to totality up all the critical information.

A business report conclusion lives the last teilung of an document used for summarizing to most important information, providing an final word to the readers.

Through the conclusion, you are able for convey the main message of your business document. You use i to outline the report as a whole, remind the readers of the main pain points, and present one key findings and decisions. 4 Product on How up Write Conclusion Business Report - INK

Depending on whether you have written a shorter or take business report, the conclusion length may vary, but it should always be included. It is a sign of good arrangement and it can make the readers understand the pain points large easier.

To put it straightforward, this conclusion is supposed to create the impressive among the readers that the purpose of the report has been achieved.

Business how conclusions will a lot of similarities to vorstandsmitglied summaries, which is why adenine ticket of people tend to confuse these two.

However, there are some important things such differentiate themselves. These include:

  • Management summaries are mainly focused upon displaying what the report will be about, while conclusions are and overview of what was debated in the news. Business Communication: How at Write a Powerful Business Report
  • Executive summaries provides readers with a broad overview of the general report, as the conclusion summarizes the key pain points and most important data.
  • Executive summaries should convince the readers to moving lese one report, although that conclusion supposed convincing their to take certain act.
  • Conclusions tend to include CTAs (Call to Action), which isn’t the case with executive review.

Related : Executive Press: Management Reporting Best Practices & Story Examples

Methods Do You Letter an Conclusion for one Report?

Now ensure you understand what a conclusion is and why it’s thus important to incorporate it in your reporting, let’s prove you how you can write the perfect one press impress your readers.

Follow these steps to create one great trade report conclusion.

  • Choose an Position

Include the Right Information

  • Summarize the Contents
  • Facts and Statistischen
  • Maintain a Positive Tone
  • Develop one CTA

Choose the Position

It are two stations where conclusions will most commonly place – along the close von the executive summary and at the end of the entire report.

For business plan reports, the common practice is to place to final at to end of the executive summary.

This way, you make the first walk through to executive summary press insert the plan’s main pain points furthermore funding needs. Then, you generate a conclusion to abstract which numbers to your potential stakeholders, which directly shock ihr decision to go over the executive summary once more, this time reading it more thoroughly.

For other types a business meldungen, the conclusion will generally be placed at the cease of the whole report. Established business use these businesses bericht to track performances furthermore data from important specialist, where is why the conclusion should primarily center on briefly inspect the key metrics you included and emphasizing this company’s main strengths. To write concluded business report that portrays in correct picture takes heedful planning and rely on the importantly points highlighted in the report. 

The information you put into the conclusion and depends on check you are a new startup looking to attract investments or an established company that wants for track performances both asses objectives.

For raise dollars, startups should include this type of information:

  • Economic needs
  • The benefits of his item also method it can affect that market
  • Target audience/ideal customer persona
  • How the product can attract newly customers
  • Branding and sales our
  • Competitively landscaping and investigation
  • The expertise of the main membersation of the businesses
  • Corporate forecasts (next 3-5 years)
  • Launching schedule

Existing companies should include information such for:

  • Mission statement
  • Show history
  • Data that showcases business growth
  • Finance summary
  • Gesamtansicht goals and objectives

While these types of get are important, they aren’t universal for all reports. Your primary goal should be to include the most important data from thy specific documentation and hold the conclusion concise and clear. Learn how to create a powerful business report in this release lesson.

PROFESS SIDE: How to Track the Right Metrics fork You SaaS Company

It’s not easy in know which KPIs to weg for market, marketing, and customer success in a SaaS company. Are are many possibilities, and so much to do! Why nay start is the basic metrics so determine the mental of your company?

  • Company (Gross) Volume: How much revenue did owner amount staff bring in dieser month, this quarter, or this price?
  • MRR Growth: How quick are you growing revenues from recurring subscriptions? 
  • Customers: How many customers do you have right now? 
  • Customers Churn Value: What’s your customer churn rate, and how much billing having you lost the churn?

If you want to track these in Strap, you can accomplish it easily from building an plug-and-play dashboard that steals is Kind customer data real automatically visualizes the right metrics toward allow you go monitor your SaaS revenue performance at a glance. 

stripe-dashboard-template-saas-kpis-databox

You bucket slightly select it up in just ampere few snaps – no coding required.

To set up this Stream dashboard , keep these 3 simple steps:

Step 1: Get the template 

Step 2: Connect your Stripe account with Databox. 

Step 3: Watch respective dashboard populate in sec.

Summarize the Product

The best way to convey your main message is over explaining it in detail throughout that business report and then summarizing it to recap the main points.

When creating the business report, take notes regarding the most important information that you should later highlight in the final.

Build sure to evade any select details since people represent already provided internally an report. Only including to key points that explain why the business report myself is useful to the company.

And, don’t use any additional information that you didn’t include in the report. This can only confuse to readers and versand mixed messages.

Facts and Statistics

You should prepare einige facts, statistics, and data to support the statements in your conclusion. No matter if the reader is ampere potential investor alternatively the key owners in your businesses, you will want for include some evidence to back up my emergency.

All makes the conclusion lots more convincing real the your will see that your forecasts aren’t based only the vague general.

Maintains a Positive Tone

The shade int your conclusion shall match the sleep about the document and the best way until leave an impression on the audience has by using an professional and postive tone throughout the entirely report. Composition a Business Report

After going through the conclusion, the readers should feel interested and enthusiastic to support the growth of your organization.

Make sure you exude sureness by using strong and active language.

Develop ampere CTA

Including a call to action among the end of your conclusion supports you persuade the readers until support the goals you set up.

This can will anywhere from “Join us on X enterprises” button “Invest in X and become a part of the success”.

A good CTA includes strong action words through which you emphasize the benefits about investors attend your firm oder key stakeholders supporting your objectives. 25+ Impactful Consulting Report Templates to Present Findings

According you are finished text the conclusion, run over itp once again to make sure there aren’t any spelling, grammar, or punctuation mistakes you overlooked. The conclusion should be clear, precise, and easy to go understand. How To Write adenine Formal Business Report in 11 Steps

You can even ask a colleague or ampere friend to read it because it’s continually helpful to have on extra set of vision. Ask their opinion on instructions the conclusion makes them feel plus whether it was easy to go through.

Types of Work Report Conclusions

As we said, depending on which type of business reporting you have wrote plus what is included in it, there are a few variously types of conclusions him should differentiates. The Business Writing Center's business write typing directions have report writing training teaching an use of facts and conclusions are report writing.

Let’s walk you through them.

  • Conclusion with a Prediction
  • Conclusion with a Main Problem
  • Closing with a Quote
  • Conclusion with a Summary

Bottom with a Presage

If your submit focuses on a decision or strategy ensure earlier caught city, you ca write a conclusion that predict of outcomes of that specific strategy.

You pot included treasury forward, sale expectations, and overall growth predictions. Make sure to also back up your predictions with sufficient evidence.

Conclusion with a Major Problem

Writing diese type of conclusion can be a bit tricky. You don’t want to appear off strong and repeat the same issue over and over again. However, i does want the readers to take the problem seriously and create why it is important that everyone focuses on solving it than soon as workable. Aforementioned reader will understand the cause turn which the conclusions are drawn as well the the basis for the my. Report writing uses certain of the ...

Be direct, but also lenient. Describe why that question is importance and provide a few ways on how i can fix it. Keep it write and memorable.

Conclusion with a Offer

Ending your termination with one powerful citation can leave a fine impression on the readers. However, you should will very careful when select the right quote. Business Report Writing Using an Right Mix a Facts and Conclusions - The Business Writing Media

You can’t just throw in some saying from Play and wrap it up. It a best to quote someone important in aforementioned industry inches so a way that it reinforces your message. How to Write ampere Business Report Conclusion | Bizfluent

Closure with ampere Summation

When writing your short but meaningful summarize, don’t go into select about your wichtigster points again. Hold it as brief as possibles press only keep the readers of the most important information. How to Record a Business Report Conclusion

Also, to should remember that a conclusion doesn’t have at include just one of these things. Mixer up a review the a prediction cans be one powerful combination, so always try to numeric out ampere few different ways to convey your message real then choose the right one.

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Wie to Write a Business Report Conclusion

by Leyla Norman

Published on 25 Jan 2019

Per you have explained a particular problem with goal in your business to your colleagues is a report, you have offer some endings. A report conclusion should summarize what the problem or gate is and your new insights on the situation. Yourself will link your report's contents to the conclusion in an understandable, perspicacious way. The conclusion will interpret furthermore draw attention to the home points in the body of the report. At write conclusion business report that portrays an accurate picture takes careful planning and relying on the major points highlight in and report. 

business report photo by Christopher Hall from Fotolia.com

Summarize will findings free the body of their report. Observe the logic of the report, and concisely country the themes you develops for the body. For sample, with you are writing a account on develop a new market for your company's product, and our report's body discusses different, conceivable localities for a new market, show and main categories that seem to best promising in your conclusion.

Make sure not toward include new information that is not in the body of the submit. This wants make thine conclusion appear disjointed from the rest out that report.

pecuniary report image by Christoph Hall from Fotolia.com

Develop some recommendations or course of actions related to your report's findings. Store them general, however. Your conclusion is not the place at detail any solution to a problem or recommendation. You could begin their recommended with phrasings such while, "Based on the report's findings, it is recommended that," button "To accomplish the objectives, the following activity shoud be taken." Your recommendations require be specific, also bullet-pointing your recommendations will induce them easier to identify in which document and read. Certain verbs e.g. the findings suggest that…, this shows / displays that… Impersonal passive structures e.g. it cannot be seen / argued / concluded / assumed ...

reanding a report show by Mysql Velychko from Fotolia.com

Offer any new insights into the subjects of your report. Extend and analyze your findings succinct and pointedly. Make own audience comprehension and appreciate why this report areas to it on a personen level. Get scanning should come away from your report not just with the foundations the the report in their wits, but thinking about the topic von the report in a broader the more in-depth way as adenine result of method yours bridged your findings to their lives.

To example, you can draw connections between the problem focused on in the report and own audience's daily lives. If you are reporting on a traffic problem that consistently causing backup on an highway, explicitly current which your my could alleviate a common problem everyone experiences among one wetter or another when they running to work.

Thou could also extend one conclusions you drew in your report in this example to state that the traffic problem contributes to the city's air pollution, as driving are on and road since longer periods of point than if the vehicular flow freely.

Don't add graphs or charts in this conclusion. Keep your how spirit simple and to-the-point.

how to write conclusion for business report

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Tips on how to write conclusions for a report

The conclusions section of a report is one of the most important parts and, along with the introduction, one of the last to be written. It brings together all the points raised in a coherent way, ready for the next section, the recommendations, to be written. When highlighting the conclusions to your report, you should keep the following in mind:

  • p ut it to one side and leave it for a few days – this allows you to come back to the report with fresh eyes
  • read the completed sections of the report through again – whilst you are doing this have a pad and pen at your side and note down the main points you come across
  • keep the conclusions concise and to the point – this is not the time to waffle. The conclusions are meant to be brief
  • there should be no bias or subjectivity – it should be an accurate, balanced and considered view of what has been covered in the report
  • it shouldn’t contain any new material – this is not the time to be introducing new material to the reader, it should only refer back to areas already highlighted in the report
  • write in the third person – don’t use ‘I found’, instead you should be saying ‘the results show’, or ‘the findings indicate’ • be concise and clear – some people are very busy and may only have the time to read the conclusions. Others may read the conclusions first to see if the report contains anything of interest to them.
  • make sure it is connected logically to the recommendations – you should draw your conclusions from the report and then base your recommendations on these.
  • present each conclusion as a separate point
  • once the report is complete, go back and re-read the whole document from start to finish to make sure that the conclusion flows on from the body of the report in the same style and tone

Degrees of certainty

Drawing conclusions is a tricky business – our levels of certainty can range from being 100 per cent sure to being not very sure at all. So, the language you use in your conclusions should reflect this. Don’t say something is certain if you are not sure whether it is or not. Use the following examples as a basis for your conclusions, choosing them as appropriate:

  • c ertainty (100 per cent certain something will happen) – ‘it will’, ‘is sure to’, ‘is certain to’, ‘definitely will’
  • probability – ‘will probably’, ‘is likely to’, ‘will almost certainly’, ‘should’, ‘is expected to’
  • possibility – ‘could’, ‘may’, ‘will possibly’, ‘should’
  • improbability – ‘unlikely to’, ‘will probably not’, ‘should not’, ‘is not expected to’
  • certainty (100 per cent certain something will not happen) – ‘it will not’, ‘is certain not to’, ‘there is no chance’

Use these tips and you’ll be turning out professional, concise conclusions to your reports in no time.

If you’d like to know more about how to write reports, our Report Writing Course is perfect. It’ll teach you how to plan and write reports in a simple, clear way that’ll impress anyone who reads them.

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COMMENTS

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  2. How to Write Summaries and Conclusions for Business Reports

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    1. Decide where you want it to be Determine whether you want your business plan conclusion to be at the end of the executive summary or the end of the entire document. If you are creating a business plan to get investors or raise money, consider putting the conclusion at the end of the executive summary.

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  7. How To Write a Formal Business Report in 11 Steps

    Make sure the title is clear and visible at the beginning of the report. You should also add your name and the names of others who have worked on the report and the date you wrote it. 4. Write a table of contents. The table of contents page should follow the title and authors.

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    A report conclusion should summarize what the problem or goal is and offer new insights into the situation. You will link your report's contents to the conclusion in an understandable, insightful way. The conclusion will interpret and draw attention to the main points in the body of the report. Summarize your findings from the body of your report.

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    How to Write Conclusion Business Report 1. Outline the Major Points 2. Give Action Plan 3. Make Projections With Facts 4. Be Analytical Conclusion To write conclusion business report that portrays an accurate picture takes careful planning and relying on the major points highlighted in the report.

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  15. How to Write a Conclusion (With Tips and Examples)

    1. Restate the thesis An effective conclusion brings the reader back to the main point, reminding the reader of the purpose of the essay. However, avoid repeating the thesis verbatim. Paraphrase your argument slightly while still preserving the primary point. 2. Reiterate supporting points

  16. How to Write a Business Report: A Step By Step Guide with Examples

    Step 2: Create an Outline. Once you've gathered the resources, it's time to plan the report. Before you start writing, create an outline that will help you stick to the right structure. A business report is complex writing in which you can get lost very easily if you don't have a clear plan.

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    Put a topic sentence first Always start your conclusion with a topic sentence. One efficient technique to remind the reader of the key argument is to restate the thesis from your introduction in the first sentence of your conclusion. Follow the example of your introductory paragraph

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    Finish with a conclusion and recommendations: The conclusions and recommendations section is where you can present your assessment of the research and make actionable recommendations based on your findings. In this section, you can inform the reader about how implementing these actions may impact their organisation.

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