PhD Dissertation Defense Slides Design: Start
- Tips for designing the slides
- Presentation checklist
- Example slides
- Additional Resources
Purpose of the Guide
This guide was created to help ph.d. students in engineering fields to design dissertation defense presentations. the guide provides 1) tips on how to effectively communicate research, and 2) full presentation examples from ph.d. graduates. the tips on designing effective slides are not restricted to dissertation defense presentations; they can be used in designing other types of presentations such as conference talks, qualification and proposal exams, and technical seminars., the tips and examples are used to help students to design effective presentation. the technical contents in all examples are subject to copyright, please do not replicate. , if you need help in designing your presentation, please contact julie chen ([email protected]) for individual consultation. .
- Example Slides Repository
- Defense slides examples Link to examples dissertation defense slides.
- CIT Thesis and dissertation standards
- Dissertations and Theses @ Carnegie Mellon This link opens in a new window Covers 1920-present. Full text of some dissertations may be available 1997-present. Citations and abstracts of dissertations and theses CMU graduate students have published through UMI Dissertation Publishing. In addition to citations and abstracts, the service provides free access to 24 page previews and the full text in PDF format, when available. In most cases, this will be works published in 1997 forward.
- Communicate your research data Data visualization is very important in communicating your data effectively. Check out these do's and don'ts for designing figures.
Power Point Template and other Resources
- CEE Powerpoint Slide Presentation Template 1
- CEE Powerpoint Slide Presentation Template 2
Source: CEE Department Resources https://www.cmu.edu/cee/resources/index.html
- CMU Powerpoint Slide Template
Source: CMU Marketing and Communications
- Use of CMU logos, marks, and Unitmarks
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Top 7 tips for your defense presentation
1. show why your study is important, remember, your audience is your committee members, researchers in other fields, and even the general public. you want to convince all of them why you deserve a ph.d. degree. you need to talk about why your study is important to the world. in the engineering field, you also need to talk about how your study is useful. try to discuss why current practice is problematic or not good enough, what needs to be solved, and what the potential benefits will be. , see how dr. posen and dr. malings explained the importance of their studies..
- Carl Malings Defense Slides with Notes
- I. Daniel Posen Defense Slides with Notes
2. Emphasize YOUR contribution
Having a ph.d. means that you have made some novel contributions to the grand field. this is about you and your research. you need to keep emphasizing your contributions throughout your presentation. after talking about what needs to be solved, try to focus on emphasizing the novelty of your work. what problems can be solved using your research outcomes what breakthroughs have you made to the field why are your methods and outcomes outstanding you need to incorporate answers to these questions in your presentation. , be clear what your contributions are in the introduction section; separate what was done by others and what was done by you. , 3. connect your projects into a whole piece of work, you might have been doing multiple projects that are not strongly connected. to figure out how to connect them into a whole piece, use visualizations such as flow charts to convince your audience. the two slides below are two examples. in the first slide, which was presented in the introduction section, the presenter used a flow diagram to show the connection between the three projects. in the second slide, the presenter used key figures and a unique color for each project to show the connection..
- Xiaoju Chen Defense Slides with Notes
4. Tell a good story
The committee members do not necessarily have the same background knowledge as you. plus, there could be researchers from other fields and even the general public in the room. you want to make sure all of your audience can understand as much as possible. focus on the big picture rather than technical details; make sure you use simple language to explain your methods and results. your committee has read your dissertation before your defense, but others have not. , dr. cook and dr. velibeyoglu did a good job explaining their research to everyone. the introduction sessions in their presentations are well designed for this purpose. .
- Laren M. Cook Defense Slides with Notes
- Irem Velibeyoglu Defense with Notes
5. Transition, transition, transition
Use transition slides to connect projects , it's a long presentation with different research projects. you want to use some sort of transition to remind your audience what you have been talking about and what is next. you may use a slide that is designed for this purpose throughout your presentation. , below are two examples. these slides were presented after the introduction section. the presenters used the same slides and highlighted the items for project one to indicate that they were moving on to the first project. throughout the presentation, they used these slides and highlighted different sections to indicate how these projects fit into the whole dissertation. .
You can also use some other indications on your slides, but remember not to make your slides too busy. Below are two examples. In the first example, the presenter used chapter numbers to indicate what he was talking about. In the second example, the presenter used a progress bar with keywords for each chapter as the indicator.
Use transition sentences to connect slides
Remember transition sentences are also important; use them to summarize what you have said and tell your audience what they will expect next. if you keep forgetting the transition sentence, write a note on your presentation. you can either write down a full sentence of what you want to say or some keywords., 6. be brief, put details in backup slides , you won't have time to explain all of the details. if your defense presentation is scheduled for 45 minutes, you can only spend around 10 minutes for each project - that's shorter than a normal research conference presentation focus on the big picture and leave details behind. you can put the details in your backup slides, so you might find them useful when your committee (and other members of the audience) ask questions regarding these details., 7. show your presentation to your advisor and colleagues, make sure to ask your advisor(s) for their comments. they might have a different view on what should be emphasized and what should be elaborated. , you also want to practice at least once in front of your colleagues. they can be your lab mates, people who work in your research group, and/or your friends. they do not have to be experts in your field. ask them to give you some feedback - their comments can be extremely helpful to improve your presentation. , below are some other tips and resources to design your defense presentation. .
- Tips for designing your defense presentation
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- Last Updated: Aug 28, 2020 1:13 PM
- URL: https://guides.library.cmu.edu/c.php?g=883178
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How to Make a PowerPoint Presentation of Your Research Paper
- 4 minute read
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Table of Contents
A research paper presentation is often used at conferences and in other settings where you have an opportunity to share your research, and get feedback from your colleagues. Although it may seem as simple as summarizing your research and sharing your knowledge, successful research paper PowerPoint presentation examples show us that there’s a little bit more than that involved.
In this article, we’ll highlight how to make a PowerPoint presentation from a research paper, and what to include (as well as what NOT to include). We’ll also touch on how to present a research paper at a conference.
Purpose of a Research Paper Presentation
The purpose of presenting your paper at a conference or forum is different from the purpose of conducting your research and writing up your paper. In this setting, you want to highlight your work instead of including every detail of your research. Likewise, a presentation is an excellent opportunity to get direct feedback from your colleagues in the field. But, perhaps the main reason for presenting your research is to spark interest in your work, and entice the audience to read your research paper.
So, yes, your presentation should summarize your work, but it needs to do so in a way that encourages your audience to seek out your work, and share their interest in your work with others. It’s not enough just to present your research dryly, to get information out there. More important is to encourage engagement with you, your research, and your work.
Tips for Creating Your Research Paper Presentation
In addition to basic PowerPoint presentation recommendations, which we’ll cover later in this article, think about the following when you’re putting together your research paper presentation:
- Know your audience : First and foremost, who are you presenting to? Students? Experts in your field? Potential funders? Non-experts? The truth is that your audience will probably have a bit of a mix of all of the above. So, make sure you keep that in mind as you prepare your presentation.
Know more about: Discover the Target Audience .
- Your audience is human : In other words, they may be tired, they might be wondering why they’re there, and they will, at some point, be tuning out. So, take steps to help them stay interested in your presentation. You can do that by utilizing effective visuals, summarize your conclusions early, and keep your research easy to understand.
- Running outline : It’s not IF your audience will drift off, or get lost…it’s WHEN. Keep a running outline, either within the presentation or via a handout. Use visual and verbal clues to highlight where you are in the presentation.
- Where does your research fit in? You should know of work related to your research, but you don’t have to cite every example. In addition, keep references in your presentation to the end, or in the handout. Your audience is there to hear about your work.
- Plan B : Anticipate possible questions for your presentation, and prepare slides that answer those specific questions in more detail, but have them at the END of your presentation. You can then jump to them, IF needed.
What Makes a PowerPoint Presentation Effective?
You’ve probably attended a presentation where the presenter reads off of their PowerPoint outline, word for word. Or where the presentation is busy, disorganized, or includes too much information. Here are some simple tips for creating an effective PowerPoint Presentation.
- Less is more: You want to give enough information to make your audience want to read your paper. So include details, but not too many, and avoid too many formulas and technical jargon.
- Clean and professional : Avoid excessive colors, distracting backgrounds, font changes, animations, and too many words. Instead of whole paragraphs, bullet points with just a few words to summarize and highlight are best.
- Know your real-estate : Each slide has a limited amount of space. Use it wisely. Typically one, no more than two points per slide. Balance each slide visually. Utilize illustrations when needed; not extraneously.
- Keep things visual : Remember, a PowerPoint presentation is a powerful tool to present things visually. Use visual graphs over tables and scientific illustrations over long text. Keep your visuals clean and professional, just like any text you include in your presentation.
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Another key to an effective presentation is to practice, practice, and then practice some more. When you’re done with your PowerPoint, go through it with friends and colleagues to see if you need to add (or delete excessive) information. Double and triple check for typos and errors. Know the presentation inside and out, so when you’re in front of your audience, you’ll feel confident and comfortable.
How to Present a Research Paper
If your PowerPoint presentation is solid, and you’ve practiced your presentation, that’s half the battle. Follow the basic advice to keep your audience engaged and interested by making eye contact, encouraging questions, and presenting your information with enthusiasm.
We encourage you to read our articles on how to present a scientific journal article and tips on giving good scientific presentations .
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How to Create an Effective Dissertation Presentation
For many students, the task of writing a lengthy dissertation is so daunting that they forget about the need for Dissertation Presentation! Amidst all the hard work of researching and writing, students in some courses still need to prepare for a high-quality presentation that will help them earn top marks. This article will help you prepare and give you some essential tips for success.
The Purpose of Dissertation Presentation
There are two main types of Dissertation Presentation that are normally encountered in UK universities:
Students will often be asked to present their dissertation work at a mid-point in their research. These presentations are usually made to a panel comprised of various faculty members from your department. In addition, they are sometimes structured as a postgraduate seminar, in which fellow students also attend. Both faculty and students can pose questions. The purpose of these Mid-Research Dissertation presentations is to provide students with an opportunity to demonstrate their progress and identify any weak areas that need to be addressed.
Students are also sometimes required to make a Dissertation Presentation as part of their overall assessment . This is a much more formal presentation than the Mid-Research one, and it is usually open only to the student, examiners and the research supervisor. During an Assessment Dissertation Presentation, the student is required to present a summary of their research and results. They will then be asked questions by the examiners in a somewhat lengthy oral examination. The purpose of this Dissertation Presentation is to assess the student’s original research project and test its scholarly validity.
Differences in Undergraduate and Masters Presentations
Dissertation Presentations may be required at both Undergraduate (Bachelors) and Postgraduate (Masters) levels. The key difference between these levels is the length and degree of originality expected. Postgraduate Dissertation Presentations will normally be longer than Undergraduate Presentations, and they will demonstrate a greater degree of critical engagement with the subject matter. They will also demonstrate some degree of original thinking. By contrast, most Bachelors Dissertation Presentations will be shorter in length and will only require a thorough knowledge of the topic rather than an original scholarly contribution of any kind.
What to Include
- Broad subject area – What subject area of your discipline does your work fall into?
- Narrow topic area – Within this subject area, what is your specific topic? (This may be simply an expanded discussion of your research title).
- Relevant Existing Studies – What studies have already been done on your specific topic? What are their strengths and weaknesses? How does your work fit among them?
- Methodology and Philosophy – What methodology have you chosen to conduct your research? Is there a specific philosophical context? Why is this a good approach?
- Project Resources – If this is a Mid-Research Presentation, what resources do you require to complete the project? Furthermore, have you identified likely sources of funding, or do you need any difficult-to-acquire materials?
- Case Studies – If you’ve conducted practical fieldwork or lab research, why did you choose these cases or projects? How are they the best choices for researching your topic?
- Research Results – If this is a Dissertation Presentation for Assessment, note the results of your research in detail. Relate these back to your theoretical framework and discuss how the results support or contradict existing studies.
How to Prepare for your Dissertation Presentation
The best way to prepare for your Dissertation Presentation is to review your work carefully. Take notes of the key decisions you have made throughout your research and the scholarly literature that supports these choices. Make sure that you have a thorough understanding of the scholarly context of your research, which should have been achieved in your early research stages.
Once your content has been written, you should create a PowerPoint presentation to use during your talk. Don’t forget the slides should be informative but not wordy – keep bullet points concise and use pictures sparingly. Make sure that you rehearse your presentation several times.
What Sort of Questions to Prepare For Dissertation Presentation
The questions you will face in a Dissertation Presentation are designed to test your knowledge of the subject area and your awareness of the context of your work. You will be asked questions to determine how well you understand the potential criticisms of your project, and how well you are able to defend this. Therefore, remember to reference established scholars and existing research.
You might be asked about the specific choices you’re made with regard to methodology and case studies, and how you accounted for any possible inaccuracies in your resulting data. Similarly, examiners frequently ask students what they would do differently if they were starting the same project again.
You should also be prepared to answer questions about the ways your research might be applied within your field, and how it might be supplemented in future. This is an effective way for examiners to assess the originality of your research, and consider its potential impact on your subject area.
How to Earn a High Mark
Much of your dissertation mark will come from the written work and the research project it represents. However, a good Dissertation Presentation will help make a strong case for a good overall mark, whereas a weak Presentation will confirm any doubts in the examiners’ minds. As such, here are a few key areas for success:
- Good Presentation Skills. As with any Presentation, it is important to speak clearly and concisely. Stand still and look your audience in the eye, and try not to rely too much on notes. Be sure to keep breathing and don’t rush your words!
- Knowledge of the Topic. If you truly have a good understanding of your topic you will be likely to do very well. Remember, much of the Dissertation Presentation is designed simply to test your knowledge. If you’ve kept pace with your reading assignments and practical work you should have no problem answering any questions that are posed to you.
- Professional Behaviour. Stay calm and focused during your Presentation, and answer any questions with objectivity and professionalism. Don’t be drawn into debates, but instead offer references to other scholars whose work supports your own agenda.
- Take Your Time . Many students make the mistake of rushing through their material and answering questions too quickly. This doesn’t give the audience a chance to thoroughly understand the quality of your work. Furthermore, it risks leaving out essential information and neglecting to demonstrate the depth of your research.
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Prize-Winning Thesis and Dissertation Examples
Published on September 9, 2022 by Tegan George . Revised on July 18, 2023.
It can be difficult to know where to start when writing your thesis or dissertation . One way to come up with some ideas or maybe even combat writer’s block is to check out previous work done by other students on a similar thesis or dissertation topic to yours.
This article collects a list of undergraduate, master’s, and PhD theses and dissertations that have won prizes for their high-quality research.
Table of contents
Award-winning undergraduate theses, award-winning master’s theses, award-winning ph.d. dissertations, other interesting articles.
University : University of Pennsylvania Faculty : History Author : Suchait Kahlon Award : 2021 Hilary Conroy Prize for Best Honors Thesis in World History Title : “Abolition, Africans, and Abstraction: the Influence of the “Noble Savage” on British and French Antislavery Thought, 1787-1807”
University : Columbia University Faculty : History Author : Julien Saint Reiman Award : 2018 Charles A. Beard Senior Thesis Prize Title : “A Starving Man Helping Another Starving Man”: UNRRA, India, and the Genesis of Global Relief, 1943-1947
University: University College London Faculty: Geography Author: Anna Knowles-Smith Award: 2017 Royal Geographical Society Undergraduate Dissertation Prize Title: Refugees and theatre: an exploration of the basis of self-representation
University: University of Washington Faculty: Computer Science & Engineering Author: Nick J. Martindell Award: 2014 Best Senior Thesis Award Title: DCDN: Distributed content delivery for the modern web
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University: University of Edinburgh Faculty: Informatics Author: Christopher Sipola Award: 2018 Social Responsibility & Sustainability Dissertation Prize Title: Summarizing electricity usage with a neural network
University: University of Ottawa Faculty: Education Author: Matthew Brillinger Award: 2017 Commission on Graduate Studies in the Humanities Prize Title: Educational Park Planning in Berkeley, California, 1965-1968
University: University of Ottawa Faculty: Social Sciences Author: Heather Martin Award: 2015 Joseph De Koninck Prize Title: An Analysis of Sexual Assault Support Services for Women who have a Developmental Disability
University : University of Ottawa Faculty : Physics Author : Guillaume Thekkadath Award : 2017 Commission on Graduate Studies in the Sciences Prize Title : Joint measurements of complementary properties of quantum systems
University: London School of Economics Faculty: International Development Author: Lajos Kossuth Award: 2016 Winner of the Prize for Best Overall Performance Title: Shiny Happy People: A study of the effects income relative to a reference group exerts on life satisfaction
University : Stanford University Faculty : English Author : Nathan Wainstein Award : 2021 Alden Prize Title : “Unformed Art: Bad Writing in the Modernist Novel”
University : University of Massachusetts at Amherst Faculty : Molecular and Cellular Biology Author : Nils Pilotte Award : 2021 Byron Prize for Best Ph.D. Dissertation Title : “Improved Molecular Diagnostics for Soil-Transmitted Molecular Diagnostics for Soil-Transmitted Helminths”
University: Utrecht University Faculty: Linguistics Author: Hans Rutger Bosker Award: 2014 AVT/Anéla Dissertation Prize Title: The processing and evaluation of fluency in native and non-native speech
University: California Institute of Technology Faculty: Physics Author: Michael P. Mendenhall Award: 2015 Dissertation Award in Nuclear Physics Title: Measurement of the neutron beta decay asymmetry using ultracold neutrons
University: Stanford University Faculty: Management Science and Engineering Author: Shayan O. Gharan Award: Doctoral Dissertation Award 2013 Title: New Rounding Techniques for the Design and Analysis of Approximation Algorithms
University: University of Minnesota Faculty: Chemical Engineering Author: Eric A. Vandre Award: 2014 Andreas Acrivos Dissertation Award in Fluid Dynamics Title: Onset of Dynamics Wetting Failure: The Mechanics of High-speed Fluid Displacement
University: Erasmus University Rotterdam Faculty: Marketing Author: Ezgi Akpinar Award: McKinsey Marketing Dissertation Award 2014 Title: Consumer Information Sharing: Understanding Psychological Drivers of Social Transmission
University: University of Washington Faculty: Computer Science & Engineering Author: Keith N. Snavely Award: 2009 Doctoral Dissertation Award Title: Scene Reconstruction and Visualization from Internet Photo Collections
University: University of Ottawa Faculty: Social Work Author: Susannah Taylor Award: 2018 Joseph De Koninck Prize Title: Effacing and Obscuring Autonomy: the Effects of Structural Violence on the Transition to Adulthood of Street Involved Youth
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Master's thesis presentation, free google slides theme and powerpoint template.
The path to higher academic degrees is long, we know that, so get ready for your thesis defense and let us help you obtain that master’s that you’ve always wanted with this new template by Slidesgo.
We’re sure the first thing that you’ve noticed is the road-themed pictures in some of the slides. It’s the perfect visual metaphor for you to show how much you’ve gone through during your research. In a thesis defense, the clarity of your ideas is essential, so that’s why we’ve decided to include a simple background with no distracting elements whatsoever. The color palette combines greenish tones, synonym for confidence and personal growth, with some dynamic coral pink tones. The chosen typography provides you with a sans-serif font for the titles, giving them readability, and a slab font for body texts, giving them balance. Our theory is that you’ll achieve success with this template. What is yours?
Features of this template
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What do ai chatbots really mean for students and cheating.
The launch of ChatGPT and other artificial intelligence (AI) chatbots has triggered an alarm for many educators, who worry about students using the technology to cheat by passing its writing off as their own. But two Stanford researchers say that concern is misdirected, based on their ongoing research into cheating among U.S. high school students before and after the release of ChatGPT.
“There’s been a ton of media coverage about AI making it easier and more likely for students to cheat,” said Denise Pope , a senior lecturer at Stanford Graduate School of Education (GSE). “But we haven’t seen that bear out in our data so far. And we know from our research that when students do cheat, it’s typically for reasons that have very little to do with their access to technology.”
Pope is a co-founder of Challenge Success , a school reform nonprofit affiliated with the GSE, which conducts research into the student experience, including students’ well-being and sense of belonging, academic integrity, and their engagement with learning. She is the author of Doing School: How We Are Creating a Generation of Stressed-Out, Materialistic, and Miseducated Students , and coauthor of Overloaded and Underprepared: Strategies for Stronger Schools and Healthy, Successful Kids.
Victor Lee is an associate professor at the GSE whose focus includes researching and designing learning experiences for K-12 data science education and AI literacy. He is the faculty lead for the AI + Education initiative at the Stanford Accelerator for Learning and director of CRAFT (Classroom-Ready Resources about AI for Teaching), a program that provides free resources to help teach AI literacy to high school students.
Here, Lee and Pope discuss the state of cheating in U.S. schools, what research shows about why students cheat, and their recommendations for educators working to address the problem.
What do we know about how much students cheat?
Pope: We know that cheating rates have been high for a long time. At Challenge Success we’ve been running surveys and focus groups at schools for over 15 years, asking students about different aspects of their lives — the amount of sleep they get, homework pressure, extracurricular activities, family expectations, things like that — and also several questions about different forms of cheating.
For years, long before ChatGPT hit the scene, some 60 to 70 percent of students have reported engaging in at least one “cheating” behavior during the previous month. That percentage has stayed about the same or even decreased slightly in our 2023 surveys, when we added questions specific to new AI technologies, like ChatGPT, and how students are using it for school assignments.
Isn’t it possible that they’re lying about cheating?
Pope: Because these surveys are anonymous, students are surprisingly honest — especially when they know we’re doing these surveys to help improve their school experience. We often follow up our surveys with focus groups where the students tell us that those numbers seem accurate. If anything, they’re underreporting the frequency of these behaviors.
Lee: The surveys are also carefully written so they don’t ask, point-blank, “Do you cheat?” They ask about specific actions that are classified as cheating, like whether they have copied material word for word for an assignment in the past month or knowingly looked at someone else’s answer during a test. With AI, most of the fear is that the chatbot will write the paper for the student. But there isn’t evidence of an increase in that.
So AI isn’t changing how often students cheat — just the tools that they’re using?
Lee: The most prudent thing to say right now is that the data suggest, perhaps to the surprise of many people, that AI is not increasing the frequency of cheating. This may change as students become increasingly familiar with the technology, and we’ll continue to study it and see if and how this changes.
But I think it’s important to point out that, in Challenge Success’ most recent survey, students were also asked if and how they felt an AI chatbot like ChatGPT should be allowed for school-related tasks. Many said they thought it should be acceptable for “starter” purposes, like explaining a new concept or generating ideas for a paper. But the vast majority said that using a chatbot to write an entire paper should never be allowed. So this idea that students who’ve never cheated before are going to suddenly run amok and have AI write all of their papers appears unfounded.
But clearly a lot of students are cheating in the first place. Isn’t that a problem?
Pope: There are so many reasons why students cheat. They might be struggling with the material and unable to get the help they need. Maybe they have too much homework and not enough time to do it. Or maybe assignments feel like pointless busywork. Many students tell us they’re overwhelmed by the pressure to achieve — they know cheating is wrong, but they don’t want to let their family down by bringing home a low grade.
We know from our research that cheating is generally a symptom of a deeper, systemic problem. When students feel respected and valued, they’re more likely to engage in learning and act with integrity. They’re less likely to cheat when they feel a sense of belonging and connection at school, and when they find purpose and meaning in their classes. Strategies to help students feel more engaged and valued are likely to be more effective than taking a hard line on AI, especially since we know AI is here to stay and can actually be a great tool to promote deeper engagement with learning.
What would you suggest to school leaders who are concerned about students using AI chatbots?
Pope: Even before ChatGPT, we could never be sure whether kids were getting help from a parent or tutor or another source on their assignments, and this was not considered cheating. Kids in our focus groups are wondering why they can't use ChatGPT as another resource to help them write their papers — not to write the whole thing word for word, but to get the kind of help a parent or tutor would offer. We need to help students and educators find ways to discuss the ethics of using this technology and when it is and isn't useful for student learning.
Lee: There’s a lot of fear about students using this technology. Schools have considered putting significant amounts of money in AI-detection software, which studies show can be highly unreliable. Some districts have tried blocking AI chatbots from school wifi and devices, then repealed those bans because they were ineffective.
AI is not going away. Along with addressing the deeper reasons why students cheat, we need to teach students how to understand and think critically about this technology. For starters, at Stanford we’ve begun developing free resources to help teachers bring these topics into the classroom as it relates to different subject areas. We know that teachers don’t have time to introduce a whole new class, but we have been working with teachers to make sure these are activities and lessons that can fit with what they’re already covering in the time they have available.
I think of AI literacy as being akin to driver’s ed: We’ve got a powerful tool that can be a great asset, but it can also be dangerous. We want students to learn how to use it responsibly.
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How to Make a Gantt Chart in PowerPoint (Template Included)
Gantt charts are one of the most important project management tools there are. That’s why project managers use them to manage projects of all sizes across industries such as construction, manufacturing, marketing and many more.
Since they’re so important, people use a variety of tools to create them. In this guide, we explain how to make a Gantt chart in PowerPoint.
Gantt Chart Template for PowerPoint
Making a Gantt chart in PowerPoint is a time-consuming task that might be overwhelming for some users, so we’ve created a free PowerPoint Gantt chart template to help you with this process. If you find templates useful, you might also be interested in our library of free project management templates for Word and Excel. There’s a template for every step of your project.
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Gantt Chart Template For PowerPoint
Use this free Gantt Chart Template For PowerPoint to manage your projects better.
Why Create a Gantt Chart in PowerPoint?
The main reason to make a Gantt chart in PowerPoint is that most people in your organization are likely to be familiar with this software. PowerPoint helps you create a simple Gantt chart that most people will be able to understand. In addition, PowerPoint is a common software that most people both inside and outside of your organization are likely to use, which makes sharing files easy.
However, PowerPoint isn’t project management software and therefore PowerPoint Gantt charts serve only one purpose, which is to provide a visual representation of your project for a presentation. One of the main drawbacks of them is that they need to be manually updated every time and lack many features that project managers need.
If you’re looking for a fully featured Gantt chart, try ProjectManager . ProjectManager’s Gantt chart lets you plan, schedule and track your projects from start to finish. Its features include assigning tasks to team members, identifying task dependencies, tracking costs, finding the critical path, and much more. ProjectManager also offers other project management tools such as kanban boards, real-time project dashboards, timesheets and project reports.
Having said this, PowerPoint Gantt charts can still be useful whenever planning a presentation for your team members or even project clients. Now, let’s jump into the steps to make a Gantt chart in PowerPoint.
How to Make a Gantt Chart in PowerPoint Step-By-Step
This PowerPoint Gantt chart tutorial will help you make a Gantt chart in PowerPoint from scratch. Follow the steps below to create a PowerPoint Gantt chart that shows tasks, their due dates and duration. Or if you prefer, you can simply download our free Gantt chart template for PowerPoint.
Select “Blank” Layout
Let’s get started by opening PowerPoint and creating a blank presentation.
- a. Click on the layout button at the top left side of your screen.
- b. Select “blank” from the dropdown menu as shown below.
This will remove the title and subtitle text boxes so you can work on the slide.
Insert a Stacked Bar Chart
Gantt charts are stacked bar charts, so we’ll create a PowerPoint stacked bar chart and customize it with project data.
- a. Click on the “Insert” tab at the top left side of your screen.
- b. Click the “Chart” icon.
- c. Once the “Insert Chart” pop-up appears, select the bar chart from the list of chart types.
- d. Then select the stacked bar chart as shown below.
- e. Click the “OK” button.
After following the steps above, a stacked bar chart should appear, along with a table to enter data. The table will have some values by default. You’ll need to edit them to customize your PowerPoint Gantt chart.
Enter Data for Your Stacked Bar Chart
Now that you’ve created a stacked bar chart, you’ll need to populate the table with project tasks, their due dates and their estimated duration . To do so, follow these steps:
- a. Rename the cells under column “A.” For this example, we’ll simply call them task 1, task 2, task 3 and task 4.
- b. Rename the cells on row 1 as shown below to show the tasks’ due dates and duration.
Format Your PowerPoint Gantt Chart Data Table
- a. First, select the “start date” and “end date” values on columns B and C.
- b. Right-click on the selected cells. A dropdown menu will appear. Now click on “Format cells…”
- c. Select Date from the category list.
- d. Choose the sample as shown below.
Add the Actual Due Dates for Your Tasks
Delete all the default values that were automatically generated for your PowerPoint Gantt chart. Add the due dates for each of your project tasks. In this PowerPoint Gantt chart example, we’ve selected random dates from January as shown in the image.
6. Create a Formula to Calculate the Duration of Each Task
To create your task duration formula, click cell D2, then enter a “=” symbol. Next click on C2, add a minus symbol “-” and then click on cell B2. Copy and paste this formula into all cells in column D of your table.
After creating this formula and pasting it into all cells in column D, your table should look like this. It now shows the duration for each task based on their start and end dates. The information you enter in this data table will populate your PowerPoint Gantt chart.
Format Your Stacked Bar Chart
Now that you’ve added the project tasks, due dates and task duration to your data table, it’s time to do some formatting to turn your stacked bar chart into a Gantt chart for PowerPoint.
- a. Click on the filter icon at the right side of the stacked bar chart
- b. Unmark the “End date” checkbox
- c. Click the “Apply” button
Once you’ve taken the steps above, the stacked bar chart should look like this.
It’s time to hide these blue bars to turn the stacked bar chart into a PowerPoint Gantt chart.
- d. Click on one of the blue bars, which will select all of the blue bars. Then, right-click one of the blue bars you’ve selected
- e. Click on the “Fill” button
- f. Select “No fill”
At this point, your PowerPoint Gantt chart should look like this. As you might notice, the tasks are in the wrong order so they need to be organized.
Organize Project Tasks in the Right Order
- a. Double-click any task name
- b. Click the bars icon at the right side of your screen
- c. Click “Axis Options”
- d. Click the “Categories in reverse order” checkbox
Customize Your PowerPoint Gantt Chart
Now that you have a working Gantt chart for PowerPoint, you might want to make changes to how it looks. You can edit the title and choose a different color for each taskbar to make it easier to differentiate.
Editing the title
To edit the title, click twice on the title and enter a new title. For this example, we’ll go with “PowerPoint Gantt Chart.”
Editing the bar colors
- a. Click twice on the bar you want to edit. Make sure only one of them is selected. Then, right-click it.
- b. Click on the “Fill” icon
- c. Select a color
After taking all these steps, your PowerPoint Gantt Chart should look like this. You may now add extra tasks or edit their due dates if needed by opening the data table.
ProjectManager’s Gantt Chart Is Better Than PowerPoint Gantt Charts
While our PowerPoint Gantt chart template is a helpful tool, it can’t compete with a fully featured, online Gantt chart. As stated above, ProjectManager’s Gantt chart is a project management tool designed to help you plan, schedule and track projects of any size. It’s the perfect tool to create project schedules , monitor your project and collaborate with your team in real time. Here are some of its key features.
Track Progress & Costs
ProjectManager’s online Gantt chart shows the percent of completion of each task in real time so you know can accurately track the progress of your project. ProjectManager’s Gantt chart also helps you track costs based on the hourly rate of each of your team members.
Set Task Dependencies
As a project manager, you must have a clear understanding of task dependencies in order to create a realistic, accurate project schedule. This is because task dependencies determine the order in which tasks should be completed. For example, some tasks can’t start unless a preceding task has been completed. ProjectManager’s Gantt chart lets you define four types of task dependencies so you can schedule any project.
Find the Critical Path
Finding the critical path of a project is a very important project planning step because the critical path allows project managers to estimate the expected duration of a project. ProjectManager’s Gantt chart automatically finds the critical path based on your tasks and their due dates so you don’t have to make any calculations.
ProjectManager is robust project management software equipped with multiple project management views to help you manage every aspect of your project. Choose between Gantt charts, kanban boards, project dashboards and other award-winning project management tools. Get started for free today.
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Texas A&M’s 2023 Three Minute Thesis Finals Set for Friday
Ten graduate students will compete in Texas A&M University’s Three Minute Thesis (3MT) competition finals on Nov. 3. The winner will go on to represent Texas A&M at the southeast regional 3MT competition, held at the Council of Southern Graduate School’s (CSGS) annual meeting in March in Greenville, South Carolina. Developed in 2008 by Australia’s University of Queensland, 3MT gives competitors three minutes to present a compelling oration on their research and its significance to a non-specialist audience, using just one slide. The event was an instant hit in Australia and quickly spread beyond its borders where it has been adopted by universities worldwide. Texas A&M was among the first U.S. institutions to hold a 3MT competition in 2013. This year marks the 11th annual installment of the event on A&M’s campus. The competition is an opportunity for graduate students to sharpen their research focus, improve their presentation skills and perfect their elevator pitch for prospective employers and anyone else interested in learning about their research. Graduate and Professional School Interim Associate Provost and Dean Fuhui Tong said 3MT showcases outstanding research by graduate students and presents a great opportunity to communicate that research to the campus and greater community.
“3MT serves as a remarkable platform to highlight the outstanding research conducted by Texas A&M’s graduate students. The competition’s focus on participants’ ability to explain the importance of their research to an audience outside their discipline makes it an effective means to bridge the gap between research and real-world impact,” Tong said. Five colleges and 10 departments are represented by presenters in this year’s finals. Last year’s top honors went to Chih-Shen Cheng , from the College of Engineering. As a result of Cheng’s win, his Department of Civil and Environmental Engineering has held the Texas A&M University 3MT cup for the past year.
This year, Vivek Bheeroo , a doctoral student from civil engineering, will try to retain the department’s hold on the cup. Other competitors are: Hannah Bowling (Arts & Sciences – English) Gemini Creason-Parker (Arts & Sciences – Sociology) Sarah Hargett (Engineering – Biomedical Engineering) Mahtab Heydari (Engineering – Mechanical Engineering) Justinn Jones (Agriculture & Life Sciences – Ecology and Conservation Biology) Srihari Menon (Engineering – Industrial Engineering) Oluyomi Oloruntoba (Public Health – Public Health Sciences) Andrea Porter (Engineering Interdisciplinary Engineering) Rohit Kumar (Architecture – Architecture)
The 3MT finals, hosted by the Graduate and Professional School, is Friday, Nov. 3, from 6 to 8 p.m. in Rudder Forum. The event is free and open to the public and also available via livestream. Registration to attend in person or watch the livestream is required. Visit tx.ag/3MTFinals2023 for info.
Media contact: Rob Dixon, [email protected]
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