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The Latest UGC Guidelines 2023 for PhD Scholars

• January 2, 2023
• 14 Comments

Introduction

The University Grants Commission (UGC) has released the guidelines for PhD scholars in 2023 to ensure that the students are eligible for PhD. The main objective of these guidelines is to ensure that students get suitable opportunities and facilities for their doctoral studies. These guidelines mainly cover the following: 

• An aspirant must have completed a four-year bachelor’s degree program in any discipline with a minimum of 75 percent marks in aggregate or its equivalent grade. 
• Distance Learning (especially for women) has become an important option in India’s higher education system. Especially after NSIT introduced it as an alternative mode of study which is also supported by many universities like JNU, Jadavpur University etc. Which offer distance learning courses at undergraduate level as well as postgraduate level. 

1) UGC Guidelines 2023 states that anyone. W ho has completed a four-year bachelor’s degree program in any discipline with a minimum of 75 percent marks in aggregate or its equivalent grade is eligible for a PhD program.  

• UGC Guidelines 2023 states that anyone. Who has completed a four-year bachelor’s degree program in any discipline with a minimum of 75 percent marks in aggregate or its equivalent grade is eligible for a PhD program. 
• The eligibility criteria also include: 
• Having passed all final year examinations as prescribed by the University Grants Commission (UGC) . This consists of all examinations from first to fourth years including practicals, internal assessments and thesis defense; 
• Having cleared the entrance test for PhD Admission 2023 in India into PhD courses at this institute or any other university affiliated to the University Grants Commission.

2) No stand-alone or off-campus center or study centers and off campus shall be allowed under open and distance learning mode.  

No stand-alone or off-campus center or study centers and off-campus shall be allowed under open and distance learning mode. This is to avoid the problems of fraud, corruption and other malpractices. This is also to ensure that the students get proper guidance from their faculty members. Who are present in their college/university campus in person. 

3) The online courses are required to add 6 percent more of their current intake capacity  

• The online courses are required to add 6 percent more of their current intake capacity. This will help students get the best possible education. They deserve and also help them understand that they can achieve anything if they have hard work and patience. 
• It also allows students who cannot access the physical classroom due to various reasons like distance from home or other circumstances. Thus giving them an opportunity for higher learning without any financial burden. 

4) For all regular courses offered at the undergraduate, postgraduate and research levels. T he minimum course duration is three years and two years  

• The minimum course duration is three years and two years for all regular courses offered at the undergraduate, postgraduate and research levels. This new rule has been implemented to ensure. That students are able to complete a program in a reasonable time frame. 
• There will be no changes to what is considered as an extension of a regular course except for those. Who have taken up an internship or placement programme that extends beyond six months in duration. 

5) The number of seats eligible for approval by the University Grants Commission (UGC) in all PG courses should be at least 50% of the total seats available.  

The number of seats eligible for approval by the University Grants Commission (UGC ) in all PG courses should be at least 50% of the total seats available. 

UGC Guidelines 2023 will have diverse options for students choosing Distance Learning (Especially for women). These include: 

• Self-financing mode (i) where a student pays for the course fee directly; 

(ii) where a student pays for the course fee through their own resources or through some other form of financial assistance such as scholarships and grants etc.; 

6) The rule mandated PhD scholars to publish at least one research paper in a UGC-refereed/peer-reviewed journal. B efore submitting the dissertation/thesis for adjudication.  

The University Grants Commission (UGC) has mandated PhD scholars to publish at least one research paper in a UGC refereed/peer-reviewed journal before the submission of the dissertation/thesis for adjudication. 

In case you are wondering. This rule applies only to PhD scholars who have completed their PhD degree from government-funded universities or colleges. And wish to apply for fellowship under the UGC scheme. 

7) For Undergraduate courses, a student can pursue two degrees simultaneously:  

• For Undergraduate courses , a student can pursue two degrees simultaneously: 

An aspirant who has already acquired an undergraduate degree in any discipline and wishes to pursue another one must first obtain approval from the respective varsity. The admission process for this purpose will be considered as per existing rules and regulations. However, if the applicant does not have any such previous qualification/training and is seeking admission into another course with a different subject but having equal weightage (weightage = total marks), then he/she should apply through proper channels only after clearing all requirements like qualifying test, etc. 

The UGC Guidelines 2023 will have diverse options available to students choosing Distance Learning (Especially for women)  

The UGC Guidelines 2023 will have diverse options available to students choosing Distance Learning (Especially for women). 

Distance learning is a great option for students who want to work while studying. 

This is cost-effective, flexible, and can be done from anywhere in the world. It also allows you to choose your own schedule without having to commit yourself full-time into attending classes on a regular basis. 

Women will be allowed to continue their education after marriage and will be provided with an option to study at home. This will help them to become self-sufficient and independent individuals who can contribute positively to society. They can convert their degrees into their home university and not worry about transfers and documentation.  

The UGC Guidelines 2023 is going to help students by providing a wide range of options in their pursuit of higher education. The new guidelines are expected to have a huge impact on the industry. As it will provide opportunities for those . Who want to pursue PhDs without having to worry about finishing their bachelor’s degrees first. However, there are some concerns about the number of seats available which may not be enough for many students who wish  

Frequently Asked Questions

The UGC guidelines are the university’s guidelines on how to run a university. These guidelines are meant to ensure that universities run efficiently, and they also set out the expectations of teachers and students alike. The UGC also offers guidance when it comes to academic freedom, teaching content and values, research objectives and methodology, curriculum development, student assessment methods, and other areas related to higher education.

You can check your university’s UGC website to see whether it has followed the guidelines correctly or not. If you feel that there has been a mistake in any area mentioned above or if you want more information about how your university uses its resources for its students then you should contact them directly as soon as possible so that they can help resolve any issues which may arise from their use of these guidelines.

No, you cannot. The UGC guidelines are meant to be a resource for PhD scholars, so you must use images that are readily available and free of copyright. You may not use copyrighted images without permission from the copyright holder.

The UGC was established in 1957 and has been entrusted with the task of developing, coordinating and monitoring higher education in the country. UGC awards various grants for research, development, staff training, supporting infrastructure and administration. The UGC is updated on an annual basis and is currently in circulation. It is fully called – University Grants Commission.

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Send your query, 14 thoughts on “the latest ugc guidelines 2023 for phd scholars”.

Before how many years of retirement can I be ph.d supervisor?

There is no specific number of years before retirement that would prevent someone from being a PhD supervisor. As long as an individual meets the qualifications and criteria set by their institution or academic department, they may continue to serve as a PhD supervisor until they retire. However, retirement policies and regulations vary between institutions and countries, so it is best to check with your institution to determine any specific requirements or limitations on PhD supervision.

Hlo, I have compleated my course work in 2020 but unable to continue my phd. So if now i want to do my phd do i have to do course work again or my old course work certificate is sufficient for same or different university….

Hello! If you completed your coursework for a Ph.D. program in 2020 but were unable to continue, whether you need to redo your coursework or not will depend on several factors.

University Policy: Some institutions may accept your previous coursework and allow you to continue where you left off, while others may require you to retake the coursework or demonstrate proficiency in the subject matter through an examination. Time Limit: Some universities have a time limit for completing coursework, after which you may be required to retake the courses. Course Equivalence: If you are applying to a different university, they might assess the equivalency of your previous coursework with their own program. They may require you to submit syllabi, course descriptions, or other supporting documents to determine if your previous coursework meets their requirements. To get accurate information, I recommend reaching out to the admissions office or the graduate program coordinator of the university where you intend to pursue your Ph.D.

They will provide you with the specific requirements and guidelines for transferring or using your previous coursework.

Keep in mind that there might be additional requirements for admission to a Ph.D. program, such as standardized tests letters of recommendation, research proposals, and interviews. Make sure to inquire about those as well.

Good luck with your Ph.D. Journey! If you’re stuck in between anything, we might be able to help you’ so feel free to reach out.

Hello…I have done regular B.Sc Hons(3 years) and then online Masters(distance Education)…am I eligible for PhD?

Whether you are eligible for a Ph.D. program depends on the specific requirements of the institution and program you are interested in. In many cases, a regular B.Sc. (Hons) degree followed by an online master’s degree obtained through distance education can be considered for Ph.D. admission. However, it is crucial to consider the recognition and accreditation of the institution that awarded your degrees. The accreditation of the university or institution adds credibility to your qualifications. Additionally, your academic performance during both your undergraduate and master’s degrees will be evaluated. Most Ph.D. programs have minimum score requirements or equivalent academic performance criteria. To determine your eligibility, it is essential to review the specific requirements of the Ph.D. program you wish to apply to.

I done my bsc computer science ,later i done mca . Then i started my carrier in ngo as social work.now i want to do phd in social work. Can i do as per my experience?

Absolutely, your background in computer science, followed by an MCA, and your experience in social work within an NGO can provide a unique perspective for pursuing a Ph.D. in social work. While your academic journey might seem different from a traditional path, your real-world experience and interdisciplinary approach can be valuable assets in the field of social work research.

Many universities value diverse experiences and backgrounds in their Ph.D. candidates. When applying, make sure to highlight how your previous education and work in the NGO have prepared you for research in social work, and how your technical skills could potentially contribute to innovative approaches in the field.

Keep in mind that admission requirements can vary among institutions, so research thoroughly and communicate with potential advisors or departments to discuss your qualifications and aspirations. Your experience could indeed make you a strong candidate for a Ph.D. program in social work.

when a contract or honorary professor is eligible to guide a Ph.D scholar up to 70 years even after his/her retirement why not an Adjunct Faculty/Professor?

The eligibility criteria for guiding Ph.D. scholars can vary depending on institutional policies and academic standards. While some institutions allow retired contract or honorary professors to continue guiding due to their extensive experience and contributions, others might have different policies for adjunct faculty members. It’s important to note that the decision to allow individuals to guide Ph.D. scholars after retirement or as adjunct faculty can be influenced by factors such as their active involvement in research, the relevance of their expertise, and the institution’s guidelines.

I did Btech in Biotechnology with 61% marks and MBA in marketing via distance learning. I do have more than 8 years of work experience in healthcare industry.

Am I eligible for PhD in biotechnology or lifescience?

Eligibility for a PhD program can vary depending on the institution and its specific requirements. With your B.Tech in Biotechnology, work experience in the healthcare industry, and an MBA in marketing, you might be eligible for a PhD program in biotechnology or life sciences. However, it’s best to research specific universities and their admission criteria to determine if you meet their requirements. Your work experience could potentially strengthen your application, even if your academic background isn’t a perfect match. It’s advisable to reach out to the universities you’re interested in to get accurate information about eligibility and the application process.

I have completed my course work then get a government job in between research work during final year and final semester of PhD. I acquire job simultaneously n did my thesis as well. So can you tell me is it correct to do PhD plus job.

when your phd duration count, from your registration or after your RDC or DRC. and what time is exact required in doing phd.

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UGC notifies new regulations on PhD degrees, here's what has changed

The ugc has announced new norms for phd degrees that include significant modifications to the qualifications for admission, the application process, and the evaluation procedures.

UGC committee to grant 'degree' status to several new courses: Report

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First Published: Nov 10 2022 | 10:37 PM IST

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New Delhi: Academicians are wary of the University Grants Commission (UGC)’s latest regulation which says that students who have completed a four-year undergraduate course can now directly pursue a doctoral degree. Academics say these students will have no research experience and will be lost in the first few years of their study.

Another argument raised by academicians was that the implementation of the four-year undergraduate programme, as devised under the National Education Policy (NEP), has not been brought into effect in all universities. Since this undergraduation is a prerequisite for a direct entry into the PhD program, current students will have to continue to pursue a Master’s degree to be eligible for the same.

Rohit, Assistant Professor at the Jawaharlal Nehru University (JNU), said that in the Indian higher education system, every programme has served a purpose. The bachelors course introduces the student to a subject, master’s offers a specialisation, an M.Phil degree gives them an interim training to conduct research and then ultimately the PhD helps them establish themselves as a subject matter expert. The latest regulations disrupt this structure.

He said “It does seem like the UGC is trying to emulate the American system of an integrated PhD but it stands to do more damage than good. Without specialised knowledge in a discipline, no student can write a doctoral research paper, be it a humanities or a sciences student.”

Adding that the move will discourage students from joining doctoral programs, he argued “At JNU we have seen the academic rigour of students improve with time and degrees. Students who have not had excellent education in their undergraduate degree will naturally shy away from going for a doctorate when they are not able to perform on par with their contemporaries in their graduate degree courses or masters courses itself.”

Also Read: ‘Need well-rounded professionals’ — why IITs, IIMs & IIITs are giving humanities a new thrust

Removal of M.Phil, master’s programmes 

Associate Professor Debraj Mookerjee of the Ramjas College in Delhi University said the scrapping of the clause mandating students to publish research papers in journals is a positive move. However, the decision to remove the M.Phil and master’s programme will force students to spend the first couple of years of the doctoral study in learning research methodology.

He said “The bachelors and master’s programme in our country is designed in a way where students do not get to conduct any research. While the M.Phil programme gave them the space to conduct a full-fledged research, its removal will pose an issue for aspiring doctorate students. They will be forced to spend the first couple of years of their doctoral study trying to figure out the process.”

Srikanth Kondapalli, the Dean of School of International Studies and a Professor of China studies at the JNU, said that while the move seems to be a measure by the UGC to implement the NEP, there are not enough undergraduate colleges with a four-year programme.

“The scrapping of the M.Phil degree made sense since it now makes the pursuit of a doctorate degree at par with universal standards. However, at JNU, where students from all regions and strata of the society come in, the M.Phil served as a preparatory course for those students who did not have the calibre to pursue a doctoral degree.”

He added, “Since the implementation of the NEP’s four-year-long undergraduate programmes has not been brought into effect in all universities across the country, this provision stands to help tech students more.”

On removal of the need for publishing research articles in peer-reviewed publications, Prof Mookerjee said, “For the past couple of years, we have witnessed an increase in the number of bogus journals in which students would pay money to get published. This provision will put a stop to publication of poor quality research papers.”

Learning right methodology is vital

Prof Pankaj Kumar of the Allahabad University said that the UGC has made the higher education institutions a field of rigorous experimentation. Research for all doctoral students has to be an endeavour that they can achieve only if they have an academic bent of mind and have the motivation to conduct research on their own.

He said, “Students have lost the bent for research post the coming of the internet. Most of their work is a simple copy and paste. In addition to this, with the removal of courses that teach them how to conduct research, students will not be able to conduct research.”

He added that pre-doctoral courses, at par with international standards, is the need of the hour so that interested students can learn the right methodology and design to work towards their doctorate degree.

New Rules 

The new PhD regulations — “University Grants Commission (Minimum Standards and Procedures for Award of PhD Degree) Regulations, 2022” — says a candidate should have a minimum of 75 per cent marks in “aggregate or its equivalent grade on a point scale wherever the grading system is followed”.

If not, the student has to pursue a one-year master’s programme and score at least 55 per cent.

The rules further say “A 1-year master’s degree programme after a 4-year bachelor’s degree programme, or a 2-year master’s degree programme after a 3-year bachelor’s degree programme, or qualifications declared equivalent to the master’s degree by the corresponding statutory regulatory body, with at least 55 per cent marks in aggregate or its equivalent grade in a point scale wherever grading system is followed” will be required.

The UGC has removed the clause “publishing paper in a peer-reviewed journal” as mandatory for a PhD. The 2016 regulations had said that PhD scholars “must publish at least one research paper in a refereed journal and make two paper presentations in conferences/seminars before the submission of the dissertation/thesis for adjudication”.

The latest regulations by UGC have also brought in several provisions to improve the quality of research by students and aid provided by their mentors/guides. Women candidates and persons with disability will be given extra time to finish their research.

Scholars who were previously required to appear before the Research Advisory Committee to present their findings and progress once every six months will now have to do so every semester.

The new rules bars faculty members with less than three years of service left before superannuation from taking new students. While the move encourages the entry of an increased number of students into PhD programs, the previously proposed common entrance test for PhDs has been left out.

The new regulations also allow each supervisor to guide up to two international research scholars in addition to their domestic students.

(Edited by Geethalakshmi Ramanathan)

Also Read: Only 34% Indian schools have internet access, less than 50% have functional computers, shows data

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New PhD regulations in India: A regressive reform

The US-based National Science Foundation (NSF) published a report titled ‘Science & Engineering Indicators 2022,’ that saw India climbing to third place in 2020 from seventh place in 2010. According to the report, six nations contribute more than half of all peer-reviewed Science and Engineering (S&E) papers worldwide. China and America are the major contributors, with a percentage share of 23 and 16, respectively and India occupies the third place with a 5% share. According to a government assessment, just 15.8% of all articles produced by Indian scholars are published in the top ten journals worldwide, and even china (27.6%) is way ahead of us in publishing quality research. Unfortunately, in the most populated country after china, with the largest network of Higher education Institutions in the world (5288 universities) our contribution to scientific research is abysmally low. Compared with the United States (3216) and Indonesia (2595) we have more research institutions at our disposal but the quality of scientific research is atrocious. World University Rankings 2023 conducted by Times Higher Education explicitly shows that Indian institutions are way behind American, European and Chinese Universities in teaching, research, knowledge transfer and international outlook. With 75 Indian institutions listed in the ranking, IISc Bangalore is the only Indian university to enter the top 300 list, raising serious questions about the standards of our higher education. With the exceptions of the premier institutions like IIScs, IITs, IIMs, and AIIMS, the public-funded higher education institutions are in a state of chaos. Outdated human resource practices, and poor teaching and research pedagogies in institutions of higher learning eventually restricted the overall growth and development of Indian universities. Even the country’s premier institutions have performed poorly in the world university ranking in 2023. In India, a university faculty would get promoted to the level of Professor just by publishing in substandard peer-reviewed open-access journals. UGC PhD regulation of 2016 initially compelled university faculty and scholars to publicise their research findings in open-access substandard journals, but eventually, scholars learned to publish in indexed and reputed journals. Which accordingly improved the level of research in Indian universities and further globalized Indian scholarship.

To improve the quality of research in the country, University Grants Commission’s on 15th Nov 2022, changed the previous regulations with the new “Minimum Standards and Procedure for Award of PhD. Degree” regulations, 2022. This new regulation scrapped the mandatory requirement of publication of one research paper in refereed journals before submission of the PhD thesis for evaluation. Prof M Jagadesh Kumar, Chairperson of the UGC, stated that by abolishing the compulsory publication requirement, UGC has outrightly rejected the approach that “one-size-fits-all”. Further, he emphasized the idea that focusing on quality research will automatically produce quality publications. By disposing of the only requirement that could have regulated the quality of research in India, UGC has taken its first step towards the new age of darkness where the scholar shall entirely abandon the publication of their research findings. Except for the junior research fellows who get handsome scholarships, in federally funded Indian universities PhD students mostly get a small stipend of less than a hundred US dollars per month during their tenure. Indian higher education already lacks a proper mechanism to encourage and boost young scholars. On the contrary, removing the publication obligation will absolutely crash the fragile research ecosystem of the country. There are no incentives for faculty as well as research scholars to publish their work in indexed journals and now by removing the publishing obligation UGC has aggravated an already bad situation. The only thing that could have motivated thousands of scholars across the country to publish was the condition of publication in reputed refereed journals before PhD submission.

By doing away with the research obligations the UGC has jeopardized the future of research and innovation in the country. This regulation is not only questionable but can be criticised on the grounds that India already lacks a robust research assessment system in Higher education. By publishing research in indexed peer-reviewed journals scholars present their findings to a larger global audience, taking Indian scholarship abroad. If scholars stop publishing in Indexed journals, not only our research ranking but the overall university ranking will drop. Already there is no incentive-based model followed in Indian Universities, Professors who publish in Indexed journals (Scopus/ SSCI) don’t get any incentives or increments based on their achievement. A publication which was earlier required in peer review journals was not that difficult because scholars were not restricted to publish in Indexed journals with high impact factors. In 2022 scholars were expecting rigid regulations but this breather has opened the door for mediocrity and inferior research. As a scholar, I believe that at least one publication in a Scopus-indexed journal should be a mandatory requirement before the submission of PhD thesis. Hope better sense prevails and UGC again revises the PhD regulations for good.

informative

great insight into the issue

it makes sense..need to publish good research to excel

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Mohammad Furqan Khan, PhD is an Assistant Faculty at Jammu and Kashmir Entrepreneurship Development Institute, J&K, India. The author has worked in the training and research industry for the last 12 years. His experience in the development sector has enriched his understanding of the challenges in community mobilization, counselling, screening and training of unemployed youth of the UT.

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