ma phd full form

The graduate program in the Department of English requires that students demonstrate current proficiency in a natural language other than English. (Natural languages are all languages, including American Sign Language [ASL], that have evolved naturally among humans through use and repetition; natural languages do not include constructed languages such as Klingon or computer programming languages.) There are multiple reasons that language proficiency is required. These include the following:  

Extensive and technical familiarity with a language other than English constitutes a powerful way for graduate students to gain an understanding of the distinctive characteristics of English language structure.
Proficiency in a language other than English allows students access to primary and secondary texts composed in that language. Graduate students in all areas of English studies with even a modest level of proficiency benefit from this access.
To fulfill our department’s commitment to diversity, it is vital for students to gain proficiency in languages other than English. To gain a basic understanding of multilingual and non-English-speaking communities requires a familiarity with the languages of those communities.
As English itself is an increasingly culturally- and geographically-differentiated language, deep familiarity with the languages that English comes into contact with is vital to an understanding of English’s global manifestations.

Doctoral research in some specialties (such as Medieval, Renaissance or U.S. ethnic literatures) may require proficiency in additional languages beyond the one that satisfies the departmental requirement. Students therefore must discuss the language requirement with faculty in their chosen area of specialization as soon as possible.

There is no set list of languages approved for PhD candidates in English. The expectation is that students will choose a language pertinent to their research interests.

Native speakers of languages other than English may use their native languages to fulfill the departmental requirement, unless their area of study requires knowledge of other particular language(s).

For doctoral students, the language requirement(s) should be met by the end of the first year of enrollment beyond the MA and must be met before any part of the candidacy examination may be scheduled.

 Students can fulfill the language proficiency requirement in any of the six ways listed below.

Method #1: Multimedia computer-adaptive placement test

Students wishing to fulfill the requirement with Spanish, German, French, Arabic, Hebrew, Italian or Swahili may take a multimedia computer-adaptive placement test administered by the Center for Languages, Literatures and Cultures (CLLC). These exams test both comprehension and production. To fulfill the language requirement through a placement test, students must do one of the following:

If the student and their advisor decide that both comprehension and production are necessary for their further research, the student must achieve a score sufficient for placement into a 2000-level language class on both sections. 
If the student and their advisor decide that comprehension alone is suitable, the student must achieve a score sufficient for placement into a 2000-level language class on the comprehension portion of the exam. Please note: Students will need to be in contact with the language proficiency coordinator prior to taking the exam if just a “comprehension” score is necessary, as the exams do not automatically produce a score solely for comprehension. The coordinator will need to confirm with the Center for Languages, Literature and Cultures that the exam is set up correctly for the student. This option involves more paperwork to set up, so the comprehension and production option above is preferred.

Method #2: Department-administered placement test

If the requirement is to be met with a language other than those listed under method #1, students may take a placement test administered by an Ohio State department that teaches the language in question. As with the CLLC option, students must place into a 2000-level class. This is the method of choice for ASL and other signed languages. If the language in question is not taught at Ohio State, the student will meet with the language proficiency coordinator to set up a testing process. (Note: if the language is one tested through the CLLC, that option must be chosen.)

Method #3: Year of university-level language classes

Students may take a year's worth of university-level language classes at Ohio State and get at least a grade of 'B' in both semesters. Students must consult the appropriate language department for course offerings. Since sequences often begin only in the autumn semester, students should be sure to check well ahead of time when the courses will be offered.

Method #4: Graduate reading course

Students may complete a graduate reading course offered by an Ohio State language program with a grade of 'A' (see below for more information on departments offering reading courses).

Method #5: Translation test

In consultation with the student’s advisor and the language proficiency coordinator, students may take a translation test (typically a translation with the aid of a dictionary) administered by an Ohio State language program, qualified faculty member of the English department or qualified faculty member at another university, as approved by the language proficiency coordinator. Students intending to take a translation exam administered by another department should note that each language department has its own set of deadlines that must be met in order to enroll for the exam. Students should contact the relevant language department during the semester before they intend to take the exam in order to ensure that they do not miss the exam registration date.  

Method #6: Oral proficiency test

Students may take an oral proficiency test. Students can show proficiency based on the following the criteria:

Comprehension: The examinee understands the content of an oral text such as a radio or broadcast news story. The content may be on current events or on a topic relevant to a student’s research. The examinee must show ability to 1) summarize a given text in a cohesive and coherent manner without prompting, 2) produce a statement summarizing their own view, and 3) answer follow-up questions in a cohesive and coherent manner.  
Production: The examinee shows ability to describe the text in a comprehensible way, producing extended, connected discourse in all major time frames (past, present and future). The reference point for ‘comprehension’ is a speaker who does not speak other languages that the examinee is proficient in. Vocabulary may be primarily generic in nature. However, if the examinee must use the language under examination for their scholarly work, they must also show command of relevant vocabulary when dealing with topics of interest. This will be decided in consultation with the student's advisor. Circumlocution and rephrasing are to be expected. Speech must be clear and not lead to confusion. Pronunciation, vocabulary, grammar and discourse structure should not be so faulty as to prevent comprehension by a speaker not proficient in the other languages in which the examinee is proficient. Discourse may reflect the information structure of the examinee’s own language/s, rather than that of the target language.

In cases where an examiner cannot be located, students can take the Oral Proficiency Interview (OPI), as administered by Ohio State Testing Center and described here . The department may pay the fees associated with the OPI upon approval.

Below you will find information about German, French, Spanish and Italian reading proficiency classes and testing procedures. In the past, these have been the most common choices made by students, and these departments have the most structured systems for assessing proficiency. If another language is more appropriate for your research, see above for assessment procedures.

Graduate reading courses must be completed with a grade of 'A' in order to satisfy the requirement.

German: The course that satisfies graduate reading proficiency is German 6101. Contact Natascha Miller ( [email protected] ) with questions about coursework prerequisites. If you choose to take the reading exam to demonstrate proficiency, you must schedule it in cooperation with your advisor and the English department’s language proficiency coordinator. Your advisor should select a passage for you to translate and submit it, along with a completed exam scheduling form, as directed on the exam website . Information about testing dates is usually updated the third or fourth week of the semester; visit the exam website to view testing dates and download the exam scheduling form.
French: Courses that satisfy graduate reading proficiency include French 6571 and French 6572. Contact Joan Obert ( [email protected] ) with questions about coursework prerequisites. If you choose to take the reading exam to demonstrate proficiency, you must schedule it in cooperation with your advisor and the English department’s language proficiency coordinator. The Department of French and Italian provides a detailed overview of the test, as well as information on exam preparation, evaluation, dates and registration on their website .
Spanish: The Department of Spanish and Portuguese does not offer courses to demonstrate reading proficiency in Spanish. If you would like to take a translation test, you must schedule the reading exam in cooperation with your advisor and the English department’s language proficiency coordinator. The Department of Spanish and Portuguese provides a detailed overview of the test, as well as information on exam preparation, dates and registration on their website .
Italian : The Department of French and Italian does not offer courses to demonstrate reading proficiency in Italian. If you choose to take the reading exam to demonstrate proficiency, you must schedule the reading exam in cooperation with your advisor. The Department of French and Italian provides an overview of the test on their website . Contact Joan Obert ( [email protected] ) to schedule the exam and to request more detailed information on testing dates and procedures.

Accordion Header Preparing for the Advising Meeting

The advising meeting is a critical step in the process toward the PhD and, for students who enter the program with a BA, it is the formal mechanism for awarding the MA. Typically, the advising meeting will take place at the end of the spring semester of the second year for all students who enter with a BA and at the end of the autumn semester of the second year for all students who enter with an MA.

The advising meeting will include a faculty committee composed of the student's selected advisor, who serves as chair; a second faculty member chosen from a list of three submitted by the student; and a third member selected by the director of Graduate Studies or their designee. The advising meeting will last for at least one hour but for no longer than two hours. During the meeting, the student and faculty committee will consider the student's plans for completing the PhD as reflected in the Preliminary Program of Study. Students will also answer and ask questions about items included in the portfolio project.

After the advising meeting, the chair of the faculty committee will write a brief report of the meeting for the student's file. In addition to a short summary of the conversation, for students who enter with a BA, this report will include the committee's recommendation to award the MA degree based on satisfactory completion of all MA requirements. For all students, the report should also include recommendations about the composition of the student's committee for the candidacy exam and dissertation.

By week seven of semester of the advising meeting, the student will prepare a portfolio that includes:

A Preliminary Program of Study.
A short statement about the student’s pursuit of interests outside the regular curriculum and the major field (e.g., attendance at workshops, lectures, readings and other such activities).
A research project, which can be a traditional academic essay, a new media composition and so forth, as determined in consultation with the student's faculty advisor.

Typically, the research project will have begun in a course and been subsequently revised with a broader academic audience in mind and with a clear articulation of how its argument and methodologies fit within ongoing conversations in the relevant field or fields. The student should be working toward potential publication of the project, and/or toward its integration into her or his dissertation.

Students who enter the program with an MA may use a project begun in a course in their MA program.

The Preliminary Program of Study consists of three components:

A description and short rationale for the student’s intended major field and minor field or fields for the candidacy exam. (See description of Final Program of Study for explanation of field areas.)
A summer reading list of about 15 works related to one or both of these areas.
A brief discussion of teaching and other GA work, completed and planned.

The Preliminary Program of Study should be designed in consultation with the student's faculty advisor and must be signed by the advisor in preparation for the advising meeting.

Accordion Header Final Program of Study

A copy of the Final Program of Study (POS) and letter of endorsement from the advisor need to be be submitted electronically to the graduate program coordinator for the Graduate Program Committee's review process. Due dates for the coming year are listed below. AUTUMN 2022 September 12 October 10 November 7 November 28 SPRING 2023 January 23 February 13 March 20 April 10 May 1 The Final Program of Study has two main purposes: to establish parameters for the candidacy examination and to present a detailed map of the student's path toward earning the PhD. The Final Program of Study must be completed, approved by the student's candidacy examination committee and then approved by the Graduate Studies Program and Policy Committee before the student may schedule their exam. It is important to keep in mind that the POS has multiple audiences: the student's exam chair and exam committee, but also the Graduate Studies Program and Policy Committee, which is made up of faculty who represent the various areas of specialization in the department as a whole. The POS needs to be written so that it is accessible to non-specialists in the student's specific area.

Components of the POS are listed below.

The Chair must hold “P” status (this usually means a tenured Associate or Full Professor). This committee will not necessarily be identical to the Dissertation Committee, which typically comprises only three members.

A brief (500-700 word) description and rationale for the Major Field of study and reading list. This description is for non-experts and should be easily understood by English faculty outside your area. Your goal is not simply to identify a field but to demonstrate your ability to articulate your understanding of the field, its boundaries, and its internal dynamics to non-experts. In preparing your POS, you may find it useful to consult a number of sources to learn more about the main issues, scholarly trends, and important texts that define your major and minor fields. These sources can include the following:

Anthologies of primary and secondary works in your field.
Scholarly companions and handbooks, such as the Cambridge Companions to various areas of literature, the Oxford Handbook series, or the Oxford Bibliographies series.
Syllabi from graduate or undergraduate courses you have taken or from courses in your field at other institutions that may be accessible online.
Special issues of major journals in your field that are focused on important or emerging trends.
Conference calls for papers, which often identify major topics in your field.

Your most important guides for putting together your POS, of course, will be members of your committee; you should work with each committee member as you determine the texts on your lists and your explanation of your fields in your rationales.

The description of the Major Field should aim to accomplish most of the following goals:

Your Major Field should be broadly rather than narrowly conceived. Typically, the Major Field will be an academic job category.
You should describe what you see as the important scholarly and/or critical questions in the field. What have been the issues, debates, questions, topics around which scholarship (books, essays, conferences) have been organized? How are these questions different or similar than earlier scholarly concerns?
It can be very useful to provide a brief history or overview of the field of study. In doing so, you can mention the defining works that have shaped scholarship in the field. If you have not included such work on your own reading list, you should explain why you have not done so. You should also describe shifts in methods, theoretical approaches, and canon that are crucial to the history of the field--again by making explicit reference to important scholarly work.
You should define the parameters of your field--whether these parameters are chronological, generic or conceptual. For more established major fields (eg. Victorian Literature or Classical Rhetoric), you may have less to explain but you should still articulate the rationale that guides your understanding of the field and your own choices of reading. For fields that are less established and/or do not follow more conventional assignations, it will be more important for you to articulate your rationale for defining the field and its parameters, methods and canon. Recognizing that your reading lists cannot be comprehensive, explain the primary basis on which you made the selections you did.
You may briefly mention how your reading list prepares you to teach courses in the major field of study and potentially other adjacent fields.
Separately and secondarily to your field descriptions (items B, C and D), you should write a few sentences suggesting where you think your own focus within the broader field will lie and point to particular choices in your reading lists that are relevant to this possible scholarly focus.

The reading list should consist of between 75 and 85 works (primary and secondary) and should provide both coverage of the broad field as well as work that is crucial to your own specific interests within the larger field.

The Graduate Studies Committee recommends that you include the entirety of the works you choose. Whenever possible, avoid fragments or edited selections, particularly from primary texts.

The reading list cannot include works of criticism authored by any member of your examination committee.

A brief (500-700 word) description and rationale for the Minor Field or Fields of study and reading list. The Minor Field can be a supplement to the Major Field (eg. another academic job category); or it can partially overlap with the Major Field; or it can be a body of theory that is broader than the Major Field. If you choose, you can select two Minor Fields.

The description of the Minor Field(s) should accomplish the following goals:

You should provide a description of what you see as the important scholarly and/or critical questions in the Minor Field(s). What have been the issues, debates, questions, topics around which scholarship (books, essays, conferences) have been organized? How are these questions different or similar than earlier scholarly concerns?
You should define the parameters of your Minor Field(s), whether these parameters are chronological, generic or conceptual. You should still articulate the rationale that guided your own choices of reading. Recognizing that your reading list cannot be comprehensive, explain the basis on which you made the selections you did.
Explain the relationship between your Major and Minor Fields. Have you selected your Minor Field because it complements your Major Field, and if so how? Have you chosen your Minor Field because it will provide training in a specialty relevant to your dissertation work, and if so how? Have you chosen it because it gives you pedagogical breadth?

The reading list should consist of between 40 and 45 works (primary and secondary). For two Minor Fields, the lists should consist of between 22 and 25 works for each.

The reading list cannot include works of criticism authored by any member of your examination committee.

A draft of the Dissertation Prospectus must be submitted one week before the student begins the written portion of the Candidacy Exam.
A concise list of completed coursework for the MA/PhD organized by date of completion, including grades received. Please provide a one-sentence description of Independent Study projects.
A concise statement of teaching experience , including previous courses taught, plans for taking English 8903, and plans for future teaching in the department.
A concise timeline for your progress towards graduation. The timeline should be organized by year and semester, and it should indicate the projected dates for the completion of all PhD requirements, including coursework, language requirement, English 8903(s), Graduate Workshops, Candidacy Exam, Dissertation Prospectus, dissertation research and writing, submission of potential publications and/or fellowship applications, and the academic or nonacademic job-application process.

The Final Program of Study must be submitted to the Graduate Studies Committee with a letter of endorsement from the student’s Chair for the Candidacy Exam Committee. The letter of endorsement should confirm that the student has worked with the entire committee to establish their Major and Minor Fields and the associated reading lists, as well as to confirm that the entire Committee has approved the POS. The letter should supplement the student’s own justification for the selections for their Major and Minor Fields as well as the choices they have made for their reading lists.

Accordion Header Candidacy Exam Information

Candidacy exam.

The candidacy examination must be taken no later than two semesters after the completion of required coursework. Students must register for English 8996 with the chair of the exam committee while preparing for the candidacy exam.

The candidacy exam consists of a take-home written portion and a two-hour oral portion. The Application for Candidacy must be filed with the Graduate School at least two weeks before the oral examination. The application can be filled out on the Graduate School's forms webpage . The written portion is a three-day take-home exam, with an upper limit of no more than 5,000 words total. Failure to adhere to the word limit constitutes failure of the entire candidacy examination. No notes of any kind are permitted (i.e., no footnotes or endnotes), but in their answers to the exam questions, students should cite relevant primary and secondary works from their reading lists and use parenthetical citations.

Written exam: The written portion of the candidacy exam should address two questions, one of which is dedicated to the student's major field and one of which is dedicated to the student's minor field or fields. The questions are written by the student's exam chair in consultation with the other members of their committee. The questions are given to the student only at the time the written exam is administered. The written exam must be taken over a seventy-two hour period; it can be sent via email or picked up by 4 p.m. on the first day and turned in to the committee and the English Graduate Studies office via email by 4 p.m. on the last day of that period. Students may opt to start the exam on a Monday, Tuesday or Friday so that it is due in the English Graduate Studies office, respectively, the following Thursday, Friday or Monday. The student's answers should be prefaced by a copy of the questions set by the committee.
Oral exam: The oral portion of the exam must follow no sooner than one week but within two weeks (i.e., 7-14 days) after the written portion is completed and turned in. The written exam should be regarded as the beginning of a discussion that will be continued during the oral exam. Prior to the oral, the student should meet with the candidacy exam chair to clarify expectations for the oral exam; at this meeting, it is expected that the chair will ask a few sample questions to assist the student with their preparations. The oral exam lasts two hours, and it covers both the candidate's major field and minor field or fields. The chair of the committee should ensure that at least 60 minutes are devoted to the major field. The final 30 minutes of the exam can include a discussion of the draft dissertation prospectus.

Candidacy Exam Format

Candidacy exams can be held on-campus , remotely or in a hybrid form . Students and faculty can choose the format that works best for the examinee and their committee. There is no need to file a petition for remote or hybrid exams.

The Candidacy Examination Committee consists of four faculty members, chaired by a member of the graduate faculty who holds "P" status (typically, a tenured associate or full professor). The student selects the members of her or his committee in consultation with the chair. The committee must include faculty representation for both the major field and the minor field or fields. Typically, this will mean two faculty members representing the major field and two faculty members representing the minor field, or two faculty members representing the major field and one faculty member representing the first minor field and one faculty member representing the second minor field. Only in unusual circumstances should a faculty member represent both the major and a minor field for the purposes of the candidacy exam. The committee meets with the student prior to the exam to discuss the reading lists for the major and minor fields.

Students are responsible for distributing the following materials to all members of the Committee at least one week before the written exam:

The draft Dissertation Prospectus.

Students are responsible for distributing the following materials to all members of the Committee at least one week before the oral exam :

The Final Program of Study
The written exam; the student's answers should be prefaced by a copy of the questions set by the committee.
The student's Major Field and Minor Field or Fields reading lists (if updated from the POS)
The official description of the Candidacy Exam; please refer faculty to the information on this page (optional).

Failure of the candidacy examination occurs if the committee considers either of the following to be the case:

The written and/or oral portions of the exam indicated that the candidate is not ready to proceed to a dissertation, owing to insufficient knowledge of the field,
The candidate is insufficiently focused on a dissertation project, which makes it unlikely that they will be able to submit an approved prospectus within two months. In case of failure, the committee can specify the nature of a repeat examination, but it, too, must contain a written and an oral portion. A second failure means dismissal from the PhD program (see Graduate School Handbook).

A successful pass must be a unanimous decision of the committee. The chair of the committee is required to submit a written report on the candidacy examination to the director of Graduate Studies. Failure, in whole or in part, may occur if any one member of the committee is not satisfied with the results. In the case of failure, each individual faculty member of the committee may specify areas or material on which a re-examination must take place and so instruct the student. The chair of the committee will then submit a written account of what will be required of the student to repeat the exam. The Graduate School will assign an outside representative for all second examinations.

If a candidate fails to complete the dissertation and final oral examination within five years after the candidacy examination, admission to candidacy is canceled. To be re-admitted to candidacy, the student must take a supplemental candidacy examination. The examination committee is comprised of the advisor and at least three other authorized graduate faculty members, and the examination must include a written and an oral portion that last approximately two hours. A graduate faculty representative is appointed if a prior unsatisfactory examination result is on record. All other rules pertaining to candidacy examination must be followed. The supplemental examination will typically be tied to the student's dissertation and may consist of the presentation and oral defense of a chapter or a substantial part of a chapter. In short, the purpose of requiring the supplemental examination is not to punish the student but to help move them along to completion of the PhD and to ensure that they have kept up with the current scholarship in the field. On passing the supplemental examination, the student is readmitted to candidacy and must complete the dissertation and final oral examination within two years.

Accordion Header Dissertation

Dissertation prospectus process.

There are three steps in the dissertation prospectus process:

The student presents a draft of the dissertation prospectus to their candidacy exam committee at least one week prior to the written portion of the exam.
The student then presents a revised dissertation prospectus to their dissertation committee in a prospectus conference, typically no more than six weeks after the completion of the candidacy exam.
The final step is for the following to be sent to the director of Graduate Studies and graduate program coordinator, typically no more than two weeks after the prospectus conference: student : please send a copy of the final version of the dissertation prospectus, and dissertation chair : please send a confirmation that the prospectus has been approved by the dissertation committee.

Dissertation prospectus content

The Dissertation Prospectus should:

State the problem that the candidate proposes to solve;
Explain the significance of the project and its relation to current scholarship in the field;
Describe the candidate's current knowledge of the subject;
Indicate the direction the candidate's investigation will take;
Reflect the candidate's familiarity with relevant bibliographical materials and critical methods.

Students and faculty should keep in mind that the prospectus is a preliminary project, not a mini-dissertation. It is meant to help students move on to the dissertation writing stage of their programs. Typically, the prospectus should be no longer than eight to twelve double-spaced pages, plus a working bibliography.

Dissertation committee

The dissertation committee consists of three faculty members, chaired by a faculty member who holds "P" status (typically, a tenured associate or full professor). This committee is constituted separately from the candidacy exam committee and can include faculty members who did not serve on the examination committee.

Prospectus conference

The prospectus conference is a meeting of the student and all members of their dissertation committee to discuss the revised prospectus and the student's plans for researching and writing the dissertation. The prospectus conference also provides an opportunity for the student and the committee to set guidelines for their working relationship.

Because graduate students pursue a wide range of research and writing projects in the Department of English, there are no department-wide guidelines for the dissertation. Students should work with their advisors and committees to determine the relevant parameters for projects in their specific fields and areas of interest.

Finalizing the dissertation manuscript

All doctoral candidates must submit the final draft of the dissertation electronically; students are no longer required to submit a final paper copy to the Graduate School. However, hard copies of the dissertation are still required for distribution to the student's committee and to the outside representative. For more details about the electronic submission process, including how to delay internet dissemination of the dissertation (strongly recommended) and how to format the dissertation, visit the Graduate School website.

Final approval

Final approval of the dissertation cannot occur until the final oral examination has been passed. Each dissertation committee member must sign the Final Approval Form. This form must be submitted no later than one week before commencement.

Students should be aware that the deadlines imposed by the Graduate School do not always allow enough time for their committees to evaluate their work. Most committees will need to have a complete draft of the dissertation at least two or more months before all formal requirements are met, so that sufficient time for revision will be assured. A student who does not present a draft of the dissertation until the semester of anticipated graduation may encounter obstacles and delays. No faculty member is obliged to sign the Draft Approval Form until they are satisfied that the work is ready for scrutiny at the final oral examination.

General Information

This two-hour examination is held after the dissertation committee has approved the dissertation by signing the Draft Approval Form, available from the Graduate School. The Draft Approval Form must be submitted to the Graduate School no later than two weeks before the date of the final oral examination. At the time the student submits the Draft Approval Form, they must also present a hard copy of the approved dissertation draft to both the Graduate School (for the purposes of format check) and the dissertation committee members.

The oral examination deals intensively with the candidate's field of specialization and need not be confined exclusively to the dissertation defense. A successful examination is one that is awarded a "pass" by the entire examining committee, including the outside representative, who is appointed by the Graduate School. This representative must receive a hard copy of the approved dissertation draft at least one week in advance of the examination. A doctoral hood is available and can be borrowed from the English graduate program office for pictures and/or the graduation ceremony. Please visit the the graduate studies office (425 Denney) or contact the program ([email protected]) to make arrangements.

Final Oral Exam Format

Final oral exams can be held on-campus , remotely or in a hybrid form . Students and faculty can choose the format that works best for the examinee and their committee. There is no need to file a petition for remote or hybrid exams.

Time limits for candidacy

APPLICATION INFORMATION

The Department of English makes every attempt possible to provide funding to students who are admitted to the MA/PhD program. The number of years of funding is based on whether the student is admitted with a bachelor’s or master’s degree. Funding is renewed on a yearly basis as long as the student maintains satisfactory academic progress.

Graduate Teaching Associateships : Departmental funding is most often in the form of a Graduate Teaching Associateship, for which the student receives a stipend of at least $21,000 for the nine-month academic year. The Department of English also subsidizes 85% of the student health insurance premiums and provides a tuition waiver for all GTAs. Students are responsible for the COTA bus, student activity, Student Union and Recreation Center fees. Students on GTA appointments teach one course per term during the regular academic year.
Graduate School Fellowships : In addition to the funding provided by the Department of English, the Graduate School awards University and Enrichment Fellowships on a competitive basis to students who are new to graduate education at Ohio State. The Department of English's admissions committee submits nominations to the Graduate School’s competition, and a selection committee reviewing nominations from across all graduate programs in the university awards the fellowships. Students may not apply directly for fellowship support. Each graduate program has a limited number of students who may be nominated for fellowship consideration. All Graduate School fellowships provide a monthly stipend, academic tuition and fees and a subsidy of 85% of the student health insurance premiums. These fellowships are nonrenewable and may not be deferred.

Application materials

The application form for Autumn 2023 will open on September 1, 2022. Submit all of the following items electronically through the Graduate Admissions Office :

Application form and fee.
Three letters of recommendation (preferably from faculty members): Please have your recommenders submit letters electronically using the link that will be provided when you select this option in the online application. Please note that your recommenders will receive an email from the university 1-3 days after you submit your application and they should follow the instructions in that email for uploading their letters.
Transcripts or record of marks for each university-level school attended (transfer credit from another institution appearing on the same transcript is not sufficient): please visit the transcript information available on the Office of Graduate and Professional Admissions website for more information. Send transcripts to the Office of Graduate and Professional Admissions; do not send transcripts to the Department of English. Include English translation of each of any foreign documents. Please do not send transcripts of course work taken at Ohio State as the Office of Graduate and Professional Admissions will obtain them directly from the Office of the University Registrar (at no cost to you).
Personal statement (one to two single-spaced pages) that describes your background in English studies and your purpose in pursuing graduate work; this statement should address both your scholarly interests and your interest and/or experience in teaching.
Writing sample: A short essay or portion of a longer work is appropriate. This essay should demonstrate your abilities as a critical reader of a literary or related text, as well as your ability to use current scholarly sources; it is the most important part of the application. Applicants should submit a clean copy of the sample (i.e., not a copy that includes an instructor's comments).
Curriculum vitae /resume of no more than two pages with a clearly stated sentence at the beginning of the CV that declares your scholarly area of interest(s), for example: American literature and queer theory, 18th-century poetry or postcolonial theory and women writers.

Please note : As of autumn 2018, the Department of English at Ohio State no longer requires GRE scores for applications to its PhD or MFA programs. Incomplete applications will not be considered.

All admissions to the integrated MA/PhD and PhD programs are made for autumn semester only; the application deadline for students who wish to start the program in Autumn 2023 is December 5, 2022. The Graduate and Professional Admissions office has a slightly earlier deadline for international applications: November 28, 2022. The application for 2023 will open on September 1, 2022.

Students must apply online and submit all materials (Graduate Admissions and Department requirements) electronically through the Office of Graduate Admissions . Please note that your recommenders will receive an email from the university 1-3 days after you submit your application and they should follow the instructions in that email for uploading their letters.

The Graduate Admissions Committee for the Department of English will accept applications to the integrated MA/PhD program from students with a bachelor's degree in English or a minimum of 40 quarter hours (27 semester hours) of English coursework from an accredited college or university. They will also accept applications from students with an MA degree in English from an accredited college or university. Course work in a second language is preferred (20 quarter hours or 15 semester hours) but not required. Students with an MA degree in another field will ordinarily be considered in the same group of students who apply to the program with a bachelor's degree in English.

International applicants who have completed an English MA in a language other than English will also ordinarily be considered in the same group of students who apply to the program with a bachelor's degree in English. For more information, please visit International Applicants: Additional Information .

The Graduate School requires that those admitted have an undergraduate grade point average of at least 3.0 on a scale of 4 (where 4.0=A) and at least a 3.0 on all previous graduate work. Our departmental criteria are higher. Normally, applicants should have a GPA of at least 3.4 overall and 3.6 in English courses (undergraduate or graduate).

PhD program applicants should also understand that the Graduate Admissions Committee decides to admit or reject by looking carefully at each student's record as a whole — at the profile that emerges from the transcripts, the letters of recommendation, the writing sample and the personal statement — rather than by applying a pre-established formula of admissible grades.

By Amanpal Garcha, associate professor and director of Graduate Studies

English admissions process

After receiving applicants’ admission materials, we almost immediately categorize each applicant according their primary areas of research interest. We then send all the applications to the appropriate teaching area groups to allow faculty in those area groups to determine which applicants are best qualified and best suited to study here.

Here’s how that process works. I look at each application; if an applicant declares that they are interested in feminist criticism as well as Renaissance literature, that applicant’s materials goes to our gender studies faculty and our Renaissance faculty. Similarly, if an applicant expresses their intention to study rhetoric, that applicant’s materials go to our rhetoric faculty; and if an applicant wishes to study postcolonial literature, that application goes to our US ethnic and postcolonial group.

By some time in February, the area groups make their final decisions as to their top applicants, and in March, we notify applicants of their admission status and any offers of financial aid.

There are two points I’d like to emphasize that follow from our process:

It’s very much to an applicant’s benefit if they can articulate a clear intention to focus in a particular era of literature or on a particular area of English studies. As the above suggests, we are not really set up to evaluate students who are interested in English generally – our process works to find students who wish to focus their energies on a particular set of literary texts or on a particular approach to literary or cultural study.
Each area group will be able to admit only a few students – possibly as few as one or two.

Writing the personal statement

The name 'personal statement' is unfortunately a misleading one for the kind of document that applicants should prepare, but as it is term that English departments commonly use, we’ve chosen to keep it. Really, the document is less a 'personal statement' and more a statement of an applicant’s academic and intellectual background and of their academic goals for graduate study. Given what I outlined above about our particular admissions process, it is a document that is often most effective when it lays out an applicant’s intention to study a particular area – and the reasons why the applicant wishes to study that area.

Still, this statement might not be solely focused on the applicant’s research intentions. Our faculty will want to know some of the courses applicants took as undergraduate or graduate students and how those courses helped the applicant develop a good background for study in English. They may also wish to know what non-academic experiences helped develop applicants’ intentions to do research. Finally, they will be interested in any major research work applicants have already completed, whether that work took the form of a thesis, a presentation or a substantial essay for a course.

Often, personal statements end with applicants’ articulation of what they would like to study in graduate school, some of the research methods they might use and the reasons why Ohio State is an appropriate place for them to do their work.

Selecting a writing sample

As our guidelines state, we require a 10-20 page paper as a writing sample. There are several reasons why we require a writing sample. The most important reason has to do with the degree requirements for our graduate program: because almost all of our graduate classes ask students to complete long research papers and because the ultimate requirement for the PhD — the dissertation — is a long-term writing project, we need to be sure that our students already possess the ability to write an academic paper that is clear, rigorous, well researched and original. There are other reasons, too: almost all of our students will be teaching academic writing, so we wish to ensure they have a good writing skills, for instance.

Again, because applications are assessed by the area groups, it’s to an applicant’s advantage that they submit a writing sample that is fairly closely associated with the area of study on which they wish to focus. The topic of the writing sample does not have to be an exact match: an applicant in rhetoric, for instance, might gain admittance if they submit an essay about a film — but almost certainly, the essay would have to use rhetorical analysis in interpreting the film. A Renaissance applicant who submits an essay on medieval literature might be successful — but a Renaissance applicant who submits an essay on twentieth-century American literature might have a harder time.

Because each area group can only select a few applicants for admission, they are usually very rigorous in their assessments of writing samples. Generally, a successful writing sample shows that the applicant can use recent (or fairly recent) critical essays in the field to support and refine their argument and shows that the applicant can persuasively advance an original thesis.

For questions that can't be answered by the information above, the English Graduate Studies Office can be reached by email ([email protected]) or phone (614-292-7919).

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Promotion from MA to Ph.D.

The promotion from MA to PhD is a major step, to be considered carefully by both the student and the Department. After successful completion of the MA Exam, a student who wishes to continue on for the PhD degree in the Department must submit to the Graduate Studies Committee an application to be considered for promotion to the PhD program. The materials required to apply for promotion to the History PhD program must be submitted to the History Graduate Office by the eighth week of the quarter in which the student completed the History MA degree.

The student applies for promotion to the History PhD program beginning in the quarter following the completion of the History MA program.

The student must submit a 1-2 page (single-spaced) application for promotion statement that includes:

a summary of the student's work for the History MA program (fields, faculty and seminar paper);
the student's plans for future study including a description of the student's proposed PhD fields and faculty. O nce admitted to the graduate program, a student cannot significantly change the geographical, chronological or substantive focus of his/her primary area of study. For example, a student admitted for the MA to study Japanese history within the Asia division cannot switch to studying Korean history within the Asia division for the PhD; or a student admitted to study Twentieth Century US history in the US division for the MA cannot switch to Early America in the US division for the PhD program. With the approval of the Graduate Studies Committee it may be possible for a student to change the faculty member supervising the primary field to another if more than one History faculty member supervises that graduate field. Since the faculty members who supervise the student's PhD fields serve as the student's Doctoral Supervisory Committee, the student should speak with each of them to confirm the faculty member's willingness to serve in this capacity before submitting the promotion application to the Graduate Studies Committee. The student should list the fields in order of importance on the statement of purpose. The faculty member who supervises the student's first (i.e., primary) field would serve as Chair of the student's Doctoral Supervisory Committee. Graduate fields are ranked in descending order. That is, expectations for a student's first field should be greater than for the third, and so on. PhD fields must be drawn from at least two divisions; at least one of the four fields should offer genuine diversity from the student's primary area of concentration.
a brief description of the student's proposed dissertation topic.

A letter of support for the student's application for promotion to the History PhD program, provided the faculty member who will supervise the student's proposed first PhD field and will chair the Doctoral Supervisory Committee. This letter should address the student's capacity for graduate work at the doctoral level.

This letter is confidential and must be submitted directly by the faculty member to the History Graduate Office at the time that the student submits the statement of purpose for promotion to the PhD program.

Promotion application materials (including the faculty letter) should be addressed to the History Graduate Studies Committee.

The History Graduate Studies Committee receives a copy of the student's promotion statement, the student's transcript, and the faculty member's letter of support for the promotion request.

The History Graduate Studies Committee is responsible for decisions on promotion to the PhD program based upon a review of the student's record. The Committee may consult with those History faculty members with whom the student has worked and with whom the student proposes to work.

Students are notified in writing of the Committee's decision on the promotion application.

If the student is not promoted to the PhD program, the History Graduate Office will inform the Graduate School and the student will not be allowed to register for any further coursework as a History graduate student.
Students who are promoted to the PhD program must meet with the Department's Director of Graduate Studies to discuss their promotion and their plans for the PhD At this meeting the DGS discusses the Committee's evaluation of the student's file, answers any questions the student might have, and gives the student the Request Form For Establishing A Doctoral Supervisory Committee .
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MA/PhD Degree Requirements: Master's Degree

Students who enter the MA/PhD program without an MA in English or a related field are required to earn an MA in the first two years of the program. (Note that the UW Department of English does not admit students for a terminal MA degree.)

The degree requirements for the MA in English Language and Literature at the University of Washington are:

Language requirement : Evidence of ability to make scholarly use of at least one language other than modern English
Coursework : At least 40 graded credits of coursework
Master’s essay : Graduate students who intend to continue on to the fully-integrated PhD program must complete a Master's Essay (5-10 credits) as part of their coursework

The requirements are detailed below.

Language requirement

Students are required to demonstrate intermediate-level reading competency in a language other than modern or Middle English. This requirement can be fulfilled up to three years prior to entering graduate school at UW. Students completing their MA in English Language & Literature at UW must satisfy the language requirement prior to earning their MA.

Options for completing this requirement are:

A 3.0 or higher in the final course of a second-year college-level course sequence (or more advanced), taken within three years prior to entrance; or
A score on a UW language test that demonstrates competency at the level of the final course of a second-year college-level course sequence; or
Native-speaker ability in another language; or
Completion of Advanced Old English language and literature ( Engl 513 ) with a grade of 3.0 or better

All credits earned in fulfilling the language requirement by coursework at the 100-400-level are in addition to the graduate credits required for the degree.

At least forty (40) credit hours in graded graduate courses are required for the MA degree, including:

English 506: Modern and Contemporary Critical Theory (5 credits)
English 590: Master's Essay (5-10 credits)

Students who decide to leave the program with a terminal master's degree may substitute five (5) graduate seminar credits for the master's essay. If they subsequently decide to continue toward the PhD, they must complete the master's essay.

What counts for coursework:

500- & 600-level graded English graduate courses
Credit for courses taken outside of the department require approval by the DGS
Students may petition the DGS to transfer up to five (5) credits taken as a graduate student at another institution

What does not count for coursework:

100- through 400- level courses
Creative writing workshops
Internships

Master’s Essay

The master’s essay is a scholarly paper that allows students to demonstrate the research skills and knowledge they have gained throughout their master's studies. It often develops from a paper written for a course and follows the form of an article for a scholarly journal. The particulars of its argumentation and format will vary depending on a student's academic area(s) of specialization. The master’s essay is the final component of the MA degree.

The following three options are available for completion of the master’s essay:

One quarter, 10 credits;
Two quarters, 5 credits each. First quarter would culminate in the submission of an annotated bibliography and abstract (max. 500 words) OR an equivalent, approved by the master’s essay director;
One quarter, 5 credits. Student would select a particular paper from a seminar and develop and expand it to publishable length.

The master’s essay is not a thesis and is not submitted to the UW Graduate School to be filed in the library.

The master’s essay director is selected by the student and must be a member of the English graduate faculty. A second reader is selected in consultation with the master’s essay director. After securing the agreement of the director, the student registers for 5-10 credits of English 590.

Specifications

The usual length of the master's essay is that of an article in a scholarly journal. It should be prepared according to the citation scheme appropriate for one's area of specialty, such as MLA, Chicago Manual, or APA.

Both the director and the second reader evaluate the essay and send copies of their evaluations to the student and to the English Graduate Advising Office. The grade for the essay (and for Engl 590) is assigned by the director.

The Director of Graduate Studies serves as advisor for all degree requirements. A student entering the program should meet as soon as possible with the Director of Graduate Studies. At this meeting the Director will review degree requirements, discuss coursework choices, and appoint a graduate faculty member who shares the student’s research interests to serve as entrance adviser to counsel the student on academic matters, including scholarship, course selection, and professional preparation. This role will continue until the student chooses a Master’s Essay Director who then assumes mentorship.

Applying for the Degree

Students wishing to graduate with the Master of Arts degree must submit an on-line application to the Graduate School. Students must be registered for a minimum of two credits during the quarter the degree is conferred. Note that the MA degree is a “non-thesis” degree option.

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MA & PhD Requirements

Ma program requirements.

The Graduate School defines the degree in terms of credits earned. Conceived in this manner, the MA in English is a 30-credit degree. The MA program requires a minimum of one year to complete, though students with graduate assistantships usually take two years, which is the department’s limit on assistantship funding at the MA level. According to Graduate School regulations, all requirements must be met within eight years, though the department reserves the right to stipulate that a student fulfill remaining requirements within a shorter period.

Ten 3-credit courses in English, six of which must fulfill the distribution requirements for the degree (ENGL 501; one course in theory or rhetoric; two courses in pre-1800 literature in English; two courses in post-1800 literature in English), and one of which may be an independent study course leading to a Writing Project;
A reading knowledge of a language other than English;
Completion of a Writing Project. The Graduate School requires each student to submit an essay prior to graduation (see Graduate Degree Programs Bulletin). Students fulfill this requirement by submitting either a Master’s Essay or a revision of one of their seminar papers into article form.

The University requires graduate assistants to register for a minimum of 9 credits a semester. Credits may be earned during the summer.

The department requires graduate assistants to register for at least 1 credit of ENGL 602 (Supervised College Teaching) in each of their first two semesters.

Distribution Requirements

English 501
One course in literary theory or rhetoric
Two courses in literature in English prior to 1800
Two courses in literature in English after 1800

Note: Courses which overlap the divisions listed above may be used to fulfill requirements in one or the other area, so long as the final project addresses the period for which the distribution credit is sought, but no one course may be used to fulfill more than one requirement.

Transfer Credit. According to Graduate School regulations, a maximum of 10 credits earned in residence at another graduate institution may be used toward fulfillment of degree requirements. The transfer of credits must be approved by the Graduate Studies Committee.

Upper-level undergraduate courses (400-level) may serve to introduce students to new areas of study or to substitute for graduate courses when the latter are not available. With the approval of the Graduate Studies Committee, M.A. candidates may apply two 3-credit 400-level courses toward the fulfillment of the ten-course requirement. These courses may not, however, be used to fulfill the distribution requirements. Additionally, M.A. students considering the Ph.D. are advised that admission to the Ph.D. will be based primarily on their performance in English graduate seminars.

Proseminars are designed to introduce master’s and beginning doctoral level students to areas in which they lack sufficient breadth to enable them to perform well in specialized seminars. Their function is both to introduce students to primary texts in multiple genres and to map out the historical and critical territories surrounding those texts. Proseminars carry a heavier reading load and a lighter writing load than do seminars.

Students may register for courses in other departments, but use of any course toward fulfillment of the ten-course requirement requires approval by the Graduate Studies Committee. The committee is usually hospitable to requests that offer a coherent rationale for taking the course.

The department requires a demonstrated reading knowledge of one of the following languages: Arabic, Chinese, French, German, Italian, Japanese, Korean, Russian, Spanish, Latin, or Classical Greek. Other languages may be substituted with the approval of the Graduate Studies Committee.

The language requirement may be fulfilled by one of the following:

A grade of B or better in an intermediate- or advanced-level foreign language or literature course at Penn State.
Successful performance on an examination administered by English department faculty (or faculty in other Liberal Arts departments) with competence in the language. (The Director of Graduate Studies will compile and update a roster or appropriate examiners.)
A waiver granted by the Graduate Studies Committee for bilingual students, native speakers, or students whose academic records otherwise demonstrate competence (e.g., an undergraduate major or minor).

Students should begin to think about satisfying the language requirement as soon as they enter the program. There have been cases in which MA candidates have waited until their last semester and then either failed the examination or were unable to find a course to satisfy the requirement.

The Writing Project is a Graduate School requirement for a final project that will demonstrate mastery of the field. In the English department, the Writing Project may be fulfilled either by submitting a Master’s Essay or by substantially revising a seminar paper into article form.

The Master’s Essay is a 3-credit option that enables a student to conduct independent research leading to an extended essay (25-30 pages) on a single topic. The Master’s Essay is equivalent to one course and should be completed within a single semester. It must be directed by a graduate faculty adviser and one additional member of the graduate faculty chosen by the student in consultation with the principal advisor. Both faculty members and the Graduate Studies Committee must formally approve the topic before the student registers for the Independent Study Course (English 596) in which the essay will be written. Both faculty members must approve the essay in its final form before the adviser awards it a letter grade, and the student must submit a copy of the approved version of the Essay to the department’s Graduate Office.

A candidate who chooses not to write a formal Master’s Essay is required instead to present one of their best and most extensive term papers revised into article form to the Graduate Office in fulfillment of the requirement for a “suitable essay or paper” set forth in the Graduate Degree Programs Bulletin. This paper should be approved, as fulfilling the requirement, by the faculty member for whom it was written and by the Graduate Studies Committee. The deadline to submit the essay or paper is the last day of classes for the semester of graduation.

With the approval of the graduate studies committee, a student may pursue a minor in another field. The student must take at least eight 3-credit courses in the English department, plus at least three 3-credit courses in the minor field. Thus a total of 33 credits is required for the degree (eleven 3-credit courses).

Early in the fall semester, the Graduate Office issues a memo through which second-year MA candidates may apply for admission to the PhD program. Students with both BA and MA from Penn State are discouraged from applying. Students applying to the PhD from the Penn State MA program are required to submit a writing sample (preferably an essay from a graduate English course), a CV, and a one- to two- page statement of professional purpose. In considering candidates for the Ph.D., the Graduate Studies Committee gives highest priority to performance in graduate courses and solicits comments from all of the student’s graduate instructors. Students should make sure that they have no outstanding deferred grades at the time of application. The committee makes its decisions between October and early March.

PhD Program Requirements

The Ph.D. is expected to take four years beyond the M.A. to complete. According to Graduate School regulations, all requirements must be met within eight years, though the department reserves the right to stipulate that a student fulfill remaining requirements within a shorter period. Those interested in completing a dual-title degree should review the English partners and The Graduate School’s dual-title degree policy .

There is no fixed number of courses or credits required for the PhD degree; however, most students take up to six courses in PhD-1. Students must fulfill the minimal course requirements listed below. These requirements must be met by 3-credit graduate courses taken either at the MA (for students who enter at the MA level), or the PhD level (for students who are accepted directly into the PhD program).

Upon entry into the PhD program, students will consult with the Associate Graduate Studies Director to decide which of these requirements have been fulfilled at the MA level and which have yet to be completed. Students may not count Penn State 400-level courses or equivalent undergraduate courses from elsewhere toward distribution requirements. PhD students entering from another institution will need to consult with their prospective committee to determine if more preparation is needed in areas outside the areas of specialization. These are the distribution requirements:

one course in methods, materials, and contexts of literary study (ENGL 501 or the equivalent)
one course in literary theory or rhetoric
two courses in literature in English prior to 1800
two courses in literature in English after 1800

Courses which overlap the divisions listed above may be used to fulfill requirements in one or the other area, as long as the major project in the course addresses the period for which the distribution credit is sought. .No one course may be used to fulfill more than one requirement.

Proseminars are designed to introduce master’s and beginning doctoral students to areas in which they lack sufficient breadth to enable them to perform well in specialized seminars. Their function is both to introduce students to primary texts in multiple genres and to map out the historical and critical territories surrounding those texts. Proseminars carry a heavier reading load and a lighter writing load than do seminars. While proseminars are most appropriate for master’s level students, doctoral students may also find them useful. Doctoral level students should consult with their advisers on these and other courses before registration.

At the beginning of of their third semester in the PhD program, all PhD students will be reviewed by the Graduate Studies Committee. As part of its review, the Committee will consider the candidate’s first semester grades and instructors’ comments and will also seek the views of each candidate’s second semester instructors. Students will meet individually with the DGS to discuss the review.

For an official minor, the student must take at least 15 credits in the minor field. (For additional information on the official minor, consult the Graduate Degree Programs Bulletin .) With the approval of a student’s doctoral committee, the area of the candidate’s minor may be added to the comprehensive examinations.

A student is required to demonstrate reading knowledge of one of the following languages: Chinese, Classical Greek, French, German, Italian, Japanese, Korean, Latin, Russian, Spanish, or any other language approved by the Graduate Studies Committee. Additional languages needed for individual students’ programs will be determined by their doctoral committees. (See the section above on the language requirement for the MA for information on procedures for fulfilling the language requirement.)

Purpose of Comprehensive Exam

The comprehensive exam is designed to encourage students to identify the areas of expertise that will support their research and teaching. It requires them to build reading lists for each of three areas described below in consultation with advisor(s) and committee members. In the exam itself, students will demonstrate a broad knowledge of primary texts, historical periods, methodologies, theoretical approaches, and scholarly conversations.

Examination Format

The comprehensive exam has written and oral components. The written component consists of three discrete take-home exams, each of which is to be completed within twenty-four hours. Please note that students are not meant to stay awake for 24 hours and are therefore asked to observe an upper page limit of 10-12 pages or 2500-3000 words for each exam. All three written exams will be completed within a week’s time. The oral component is designed to allow committee members to engage substantively with the answers provided in the written component, to consider the student’s understanding of relevant theory and methods, to request clarification or elaboration of assertions made in the written component, and to discuss the viability of the student’s plans for the dissertation. The two-hour oral component will stand as the Graduate School’s official record of the comprehensive exam. The date, time, and location for the oral component must be agreed upon by the entire committee and scheduled through the graduate office at the same time as the written exam is arranged.

The written component of the exam consists of three parts:

Major Area The Major area exam encompasses a range of issues and scholarly conversations within a recognized field, broadly construed. Examples include but are not limited to: Early Modern Literature, 19th-20th Century American Literature, Rhetoric and Composition, African American Literature, Visual Culture.
Theory and Methods The Theory and Methods exam allows students to engage a set of theoretical texts and tools, an area of interdisciplinary inquiry, or a particular set of methods. Examples include but are not limited to: science studies, historiography, feminist theory, digital studies, environmental humanities, critical theory, ethnographic methods.
Special Topic The Special topic exam asks students to engage with a focused body of work. This topic is open and may encompass a secondary subfield. It may also engage a set of questions relevant to the student’s plans for a dissertation. The written examinations will form the basis for the two-hour oral examination.

Exam Preparation

In the fall of the second year in the PhD program, students will form a doctoral committee consisting of at least three members of the English graduate faculty and, in accordance with Graduate School regulations, at least one graduate faculty member from another department. The student must file a form in the Graduate Office establishing the committee by the end of their second semester in the Ph.D. program. The student should meet periodically with the advisor and with members of the committee in order to develop a list for each of the three exam areas. Each reading list should be accompanied by brief (250-word) rationales for the list design and purpose. Exam reading lists and rationales need to reach final form no later than one month prior to the exam. The number of items on the lists should range between 150-200 works total.

Scheduling the Exam

Steps for planning and scheduling the comprehensive examination:

Meet with the examination committee to determine three exam areas.
Check with the graduate office to make sure you have no missing or incomplete grades (students must be in registered status and have all missing or incomplete grades resolved before taking exams).
Select date to complete the written component of the comprehensive examination.
Schedule oral examination date, time, and place with your committee. Consult with the graduate office for help reserving a room. The oral exam date should allow at least two weeks for committee members to read and consider written material.
Two weeks prior to the beginning of the exam, notify the graduate office of the dates for the written component, and specify date, time, and location for the oral component. The date, time, and location for the oral component must be agreed upon by the entire committee, because it becomes the Graduate School’s official record of the exam.

Recommended steps for advisors:

Meet regularly with graduate students to discuss examination areas and rationale.
Review lists and rationale; make sure the student is consulting with committee members about lists and rationales.
Hold an organizational meeting for committee and graduate students. This meeting will provide an opportunity for the committee to organize itself around the exam, to collaborate on questions and design.
Gather questions from the committee and create the exam with clear instructions. Consider offering choices of questions, and please consider asking students to answer only one or two questions for each area exam.
One week before the written exam is scheduled to take place, send exam questions to the staff assistant in the graduate office as an email attachment. Make sure it is clear which exam is to be given on which date.

At the end of the oral examination, the committee will deliberate about the student’s performance on both components of the exam. Committee members will offer feedback to the advisor, who will then offer an overview of the feedback to the student. Each committee member will also rate the candidate’s knowledge of the field and preparedness to embark on the dissertation research according to the evaluative categories that appear on the Graduate School’s “report on the doctoral comprehensive examination” form:

4 (Superior) 3 (Above Average) 2 (Average ) 1 (Below Average) 0 (Fail)

A favorable (passing) vote of at least two-thirds of the committee members is required for passing.

Candidates should have selected a thesis topic by the time of their comprehensive exams and should submit a detailed thesis proposal after the completion of comprehensive exams (proposal forms are available upon request in the graduate office). After the proposal has been approved by all members of the student’s committee, it should be sent to the Director of Graduate Studies for final approval on the basis of the committee’s assessment. The dissertation proposal needs to be completed and approved by ninety (90) days after the completion of the comprehensive examination.
The doctoral thesis committee will consist of the chairperson (who must be a member of the English graduate faculty), at least two members of the English graduate faculty whose special fields of interest bear some relation to the topic of the thesis, and one member of the graduate faculty from outside the department. Please note that dual title degree programs have additional requirements for committee composition. (For additional information on the membership of the doctoral thesis committee, consult the Graduate Degree Programs Bulletin .)
Students should make sure that every member of the committee is involved in each stage of the project–from the initial proposal to the final oral defense. Students should consult with their advisers to decide whether to convene the entire committee for periodic conferences as the thesis develops.
Upon completion of the thesis but before it is in final typed form, an oral defense should be scheduled by the committee chair, in consultation with the student and the Director of Graduate Studies, at least two weeks in advance with the Graduate Secretary (using an Exam Request Form which is also filed with The Graduate School). Before the oral defense is scheduled, all members of the thesis committee must agree that the thesis is complete and ready to be defended. After a successful defense, a clean copy of the thesis should be delivered to the department head for his or her signature.
It is the responsibility of the chair of the thesis committee to make sure that changes and recommendations agreed upon during the oral defense are carried out by the student. It is the student’s responsibility to make sure that the copies of the thesis submitted to the Graduate School and to the English Graduate Office are absolutely clean and free of error.

This examination is taken after the thesis has been submitted to the thesis committee, but before the thesis has been typed in final form. The thesis committee acts as the examining committee. Satisfactory performance in this exam is necessary for acceptance of the thesis. The examination is oral and open to the public. Please note the following Graduate School policy in regard to the final oral examination:

The State of the Doctoral Thesis at the Time of the Final Oral Examination

Both the thesis director and the student are responsible for assuring the completion of a draft of the thesis and for adequate consultation with members of the thesis committee well in advance of the oral examination. Major revisions to the thesis should be completed before this examination. The dissertation should be in its final draft, with appropriate notes, bibliography, tables, etc., in place at the time of the oral examination; both the content and style should be correct and polished when this final draft is in the hands of the committee. Again, there should be an adequate period of time (at least two weeks) between the delivery of the final draft of the thesis to committee members and the scheduled oral examination.

Graduate School Requirements for Residency and Credits

There is no required minimum of credits or semesters of study, but over some twelve-month period during the interval between admission to candidacy and completion of the PhD program the candidate must spend at least two semesters (which may include the semester in which the candidacy examination is taken) as a registered full-time student.

After a student has passed the comprehensive examination and met the two-semester residence requirement, no further registration for credit will be required by the Graduate School. However, status as a student must be maintained by registering continuously (for each semester, beginning with the first semester after both of the requirements mentioned above have been met) until the thesis is accepted by the doctoral committee. This registration may be for noncredit ENGL 601 or 611, with payment of the special thesis preparation fee; students who want to combine course work with thesis preparation must register for ENGL 600 or 611 (not 601 which is full-time thesis preparation ) plus course registration at the regular per-credit fee.

ALL STUDENTS ARE EXPECTED TO ASSUME FULL RESPONSIBILITY FOR KNOWING THESE REQUIREMENTS, THE REGULATIONS AND PERTINENT PROCEDURES OF THE GRADUATE SCHOOL AS SET FORTH IN THE GRADUATE DEGREE PROGRAMS BULLETIN, THE THESIS INFORMATION BULLETIN , AND THE GRADUATE HANDBOOK OF THE ENGLISH DEPARTMENT. NOTHING IN THE ENGLISH DEPARTMENT REQUIREMENTS SHOULD BE UNDERSTOOD TO SUPERSEDE ANY REGULATIONS OF THE GRADUATE SCHOOL.

The doctoral committee serves several functions: 1) to advise the student on all matters relating to his or her program; 2) to administer the comprehensive examination; and 3) to supervise and approve the doctoral dissertation. Every entering PhD student assembles a doctoral committee upon formal admission to candidacy (by passing the candidacy review). The committee bears the principal responsibility for guiding and assessing the student’s progress through the program.

The Guidelines for Doctoral Committees is designed to help faculty and students adjust to the department’s policy of establishing doctoral committees early in the PhD program. It should be read in conjunction with the Graduate School’s regulations concerning doctoral committees ( Graduate Degree Programs Bulletin ) and the English department’s general requirements and procedures for the PhD program.

Establishing the Committee
Every entering student should begin to consider the field or combination of fields on which he or she wishes to focus. Soon after admission to the program, the student should arrange to meet with the graduate director or associate director to identify areas of interest and faculty who work in these areas. Penn State M.A.s are encouraged to begin this process as soon as they are admitted to the PhD; M.A.s from other institutions will begin the process early in the second semester in the program.
By the end of the first year of the program, the student should have his or her doctoral committee assembled and one member of the committee identified as the chair. A committee consists of at least three members of the Department of English, and in accordance with Graduate School regulations, at least one graduate faculty member from another department. If the student is pursuing a PhD minor field, then the external member must be from that field. All students must file a form in the English Graduate Office establishing their committee by the end of their second semester in the PhD program. After choosing a committee, the student should then meet with committee members to develop a specific course of study leading to the comprehensive examination and subsequent research. Committees should meet together at least once–preferably more often–before the student takes the comprehensive examination.
Changes in the committee membership should be done in consultation with the committee chair. If a student wishes to change the chair of the committee, he or she should consult with the Graduate Director.
Comprehensive Examinations
Every student should work with the doctoral committee to develop a coherent program of study that looks forward to the comprehensive examination and beyond to the doctoral dissertation and other professional research. The student should consult with individual committee members on a regular basis and arrange periodic meetings of the entire committee.
By the beginning of the second year, students should have selected their examination areas. The committee may tailor readings and exams to the student’s individual needs, but should follow some general guidelines: a) no examination area should be a mere subset of another area–for example, if Renaissance is the major field and poetry a secondary field, the latter should not be confined to Renaissance poetry; b) the examination area should not be defined too narrowly–for instance, readings in a historical period should cover the range of genres, and genre preparation in all areas should include not only primary texts but also acquaintance with the relevant historical contexts and current critical debates. If the committee decides that its existing membership is not fully qualified to guide the student in a particular area, then it may consider adding an additional member for the purpose of the examination.
Full-time students are expected to take the comprehensive examination no later than the end of the second year in the program. Any extension beyond that point requires a petition with full justification to the Graduate Studies Committee. All curricular requirements for the degree must be fulfilled by the end of the semester in which the student is taking the exam. The student, in agreement with the doctoral committee, sets the precise date, but the exam must be scheduled at least three weeks prior to the last day of classes for the semester. The English Graduate Office must be notified by the student at least two weeks prior to the exam in order to process Graduate School forms. The student must be registered for at least 1 credit in the semester during which the exam is taken. Summer session is included if exams are scheduled during this time.
The structure of the examination is laid out in the Graduate Student Handbook. Individual members of the committee may be responsible for preparing specific areas of the examination, but the entire committee should review the exam before it is administered, and should read all of the student’s work once it is completed.
After the examination the committee chair should notify the English Graduate Office of the results. In the event that the student fails one or more parts of the exam, the doctoral committee will decide whether the student should retake the exam in its entirety or only those parts that he or she has failed. It may also recommend against retaking the exam and ask the graduate studies committee to review the student’s overall performance in the program.

III. Doctoral Dissertation

After passing the comprehensive examination, the student may modify committee membership to suit the specific needs of thesis research. Such changes should be made as quickly as possible.
Students who have passed the comprehensive exam should turn immediately to the doctoral dissertation. Thesis proposal forms are available upon request from the Graduate Office and proposals must be approved by the doctoral committee and submitted to the graduate office no later than ninety (90) days after the completion of the comprehensive exams.
Guidelines for writing the thesis and taking the final oral examination appear on pp. 8-9 of the graduate handbook.

Section 3. The MA/PhD Program

3.1. Course Requirements

3.2. distribution requirement, 3.3. normal progress for the ma/phd program, 3.4. incomplete courses, 3.5 time to degree, 3.6 phd classification.

The MA/PhD program requires 48 units of graduate coursework (12 courses at 4 units per course), all of which must be taken for a letter grade. 36 units, including 20 chosen to fulfill the distribution requirement, must be completed in the student’s first two years before taking the first qualifying exam, which also serves as the Master’s examination for students in this program. The remaining 12 units must be completed before submission of the dissertation prospectus. It is university policy that graduate students enroll for at least 8 units per quarter. Since students in the MA/PhD program normally take only two courses per quarter to fulfill program requirements, additional units of Engl. 597, or 599, which require no formal work, may be added. Students may enroll in Engl. 597 until they have passed the second qualifying exam. Once advanced to candidacy, students may enroll in Engl. 599.

Students in the MA/PhD program are required to take one course in each of Areas I through V in their first two years (courses must be taken for a letter grade and may be chosen from either of the fields in each Area).

The MA/PhD normally takes five years. Students in this program must take the first qualifying examination no later than their sixth quarter of residence and the second qualifying examination no later than their tenth quarter. University policy mandates that all graduate students advance to candidacy by the close of their fourth year (see Section 3.5 for more information). However, normal progress in the English program requires advancement at the beginning of the fourth year. In addition, students must satisfy the foreign language requirement as set forth in Section 7. It is the responsibility of students to ensure that they continue making normal progress in the program – i.e., to complete courses, satisfy language requirements, and pass the first and second qualifying exams in timely fashion. Students should realize that satisfactory progress toward the degree is usually a precondition of assignment to teaching assistantships. The following scheme shows how the requirements of the MA/PhD Program might be arranged in the five-year schedule:

Filing for an incomplete requires the signature of the course instructor on an Incomplete Petition, the return of the petition to the Registrar, and the deposit of a copy of the form with the Staff Graduate Advisor. Students can carry no more than eight units of “Incomplete” courses at a time. In keeping with the policy of Graduate Division to block further TA assignments when this number is exceeded, students carrying more than eight units of incompletes will lose their TAship until the quarter after they catch up. For reasons of fairness, students with more than eight units of incompletes who are on fellowship rather than TAship should expect to lose a commensurate amount of TAship in the future. In addition, Incompletes taken prior to the first qualifying exam must be completed by the end of the quarter following passing the first qualifying examination. Failure to meet this condition will incur the same loss of TA assignment noted above. Beyond these absolute rules governing incompletes, it should be pointed out that students who technically stay within the bounds of the eight-unit-incomplete rule but let their incompletes lag on more than a year or who regularly carry the maximum number of incompletes will in times of funding exigency – as an unavoidable circumstance of practice rather than of policy – have a lower priority for uninterrupted TAship support than students making normal progress (see statement on “normal progress in the program” in Section 3.3 above). Students in such straits may thus want to avail themselves of the strategy of asking their instructor to change the grade-status of an incomplete course from letter-grade to “S/U” (assuming that work performed in the course prior to the final paper was “satisfactory”). The advantage of such a strategy is that courses could be “completed” based on work already done; the disadvantage is that such courses would not count for credit toward the degree (see Section 3.1). In addition, of course, students with legitimate academic, personal, or medical reasons may petition the Graduate Committee for an exception to the rules.

Note: in general, the program has two reasons for linking incompletes to funding – neither of which is punitive. First, the program’s primary responsibility is to students as students rather than as teaching assistants; where it is evident that a student is unable to complete a significant number of courses, the program is compelled to relieve the student of extra teaching work until coursework is back on track. Second, while the program tries to make its funding go as far as possible to as many students as possible, in a scarce-resources universe there must be some criteria for prioritizing funding; and the most ethical and rational criterion – as well as the one that gives students the most self-determination – is “normal progress.” The timely completion of coursework is a crucial factor in making normal progress in the program.

Time to degree is the number of quarters considered to be reasonable by the faculty of an individual department for completion of a doctorate by a full-time student in that program. Time to degree (set by Graduate Division) should not be confused with Normal Progress (set by the English Department). The Graduate Division has set our time to degree as 21 quarters to degree completion. Furthermore, students are required to advance to candidacy within 12 quarters of entering the program. Only Fall, Winter & Spring count toward your quarter total; Summer does not. Students beyond normative time lose priority for central and departmental funding, and can be denied funding and/or student employment (TAships) at the university.

When students must deal with emergencies that prevent them from pursuing their graduate studies for an extended period of time, they may usually extend their time to degree by petitioning for a leave of absence. When students take an approved leave of absence for medical, family emergency, military service, or pregnancy/parenting reasons, Graduate Division will extend the student’s time to degree by one quarter at a time up to a maximum of three quarters of leave. More leaves or periods of withdrawal from classes will not stop the time to degree clock; the deadline stands. Quarters of In Absentia Registration and the Filing Fee Quarter of Leave count toward expiration of a student’s time to degree clock.

Graduate students are classified by the registrar’s office in three categories based on their level of advancement and/or time in the program. This classification is independent of departmental or university time to degree. Most students are either P1-graduate student (not ABD) or P2-graduate student advanced to candidacy. Once you advance to candidacy, you have three years (9 quarters) to complete your degree. If you do not file your dissertation at the end of the 9th quarter, you are converted to P3 status. Students in P3 status are not eligible to apply for central funding, and students who will enter P3 in the middle of an academic year are not eligible to apply for yearlong central funding.

PhD Classification:

Eligible to apply for central funding
Eligible to apply for extramural funding
Eligible to apply for employment (e.g. TAship)
Begins the quarter after advancement to candidacy
Eligible to apply for employment (e.g., TAship)
Begins 10 registered quarters after advancement to candidacy
Not eligible to apply for central funding
Graduate Overview
Fellowships and Awards
PhD Emphases and Certificates
Requirements
Qualifying Exams
Section 1. English Faculty
Section 2. Graduate Study in English at UCSB
Section 4. The Ph.D. Program
Section 5. Independent Studies, Colloquia, Special Courses
Section 6. Coursework in Other Departments
Section 7. Foreign Language Requirement
Section 8. The First Qualifying Exam
Section 9. The Second Qualifying Exam
Section 10. Advancement to Candidacy
Section 11. The Dissertation
Section 12. Registration
Section 13. Leaves of Absence
Section 14. Deadlines
Section 15. The Job Search and Job Placement Committee
Section 16. Financial Support
Section 17. Administration of the Graduate Program
Section 18. Departmental Staff
Section 19. Reading Lists for the First Qualifying Exam
Funding & Support
Job Placement

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BA, BSc, MA, MSc, PhD (and more) are abbreviations of British degrees. They reflect the specific level and discipline of a qualification achieved at university. While most courses are conducted on a full-time basis, there are options for part-time, distance learning and other flexible learning arrangements. Here is a breakdown of some of the ...
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