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Formatting Guidance

When to submit, how to submit, late submission, extensions to deadlines, what are the department’s assignment formatting requirements.

The key formatting requirements are.

  • Assignments must be double line spaced.
  • A readable font and font size should be used eg Calibri, Times New Roman or Arial, size 12.
  • Pages should have a minimum margin of 2.5 cm.
  • From 2023/4 a cover sheet is NOT required.
  • Pages should be numbered consecutively and be inclusive of appendices.
  • You should NOT add your student exam number or ANY other information that can identify you within your submission.
  • For a small number of non-anonymous submissions (eg posters or presentation supporting documentation) you should add your name and not your exam number – you will be advised on your VLE site and assessment guidelines if the assignment is to be submitted with your name. Never record your name and student exam number in the same document.
  • Do include your word count.
  • Assignments must follow the Harvard referencing style .

Hard copy assignment submission guidance

The vast majority of submissions to the Department of Health Sciences are now electronic. You will be advised how to submit something in hard copy if it is required for a module you are studying. 

Electronic assignment submission guidance

This guide walks you through the submission process and associated concerns:  Assessment Submission via TurnItIn video guide (YouTube)  ( Panopto/Replay )

  • From 2023/4 academic year students will be required to submit their summative submissions through Turnitin. Turnitin has replaced the anonymous assignment tool used in previous academic years. Please ensure that you have read the guidance notes prior to making a submission.
  • Your assignment should be submitted as a single document to the Turnitin submission point on the relevant module page within the VLE.
  • A cover sheet is no longer required. 
  • Written assignments should be submitted in either MS Word or PDF format. Guidance on this will be provided on the VLE site for the module or in the assessment guideline.
  • If other assessment types are permitted, eg for recordings, then separate guidance will be provided on the VLE site for that module.
  • Turnitin can accept file sizes of upto 100MB. 
  • Turnitin will only accept documents that contain a minimum of 20 digitally typed words.

Dissertation submission guidance

Students submitting their dissertations and independent study modules are required to submit an electronic copy (in a single file) to the relevant Turnitin submission point on the VLE. 

Word count - what is included?

The assessment guideline will state what the word limit is for each assignment.

  • Assignments will be marked up to the word limit (plus 10%) and marking will cease once the word limit is exceeded.
  • Everything in the main body of the text (ie introduction, method, results, discussion and conclusion) apart from tables and figures is included in the word limit.
  • Everything before (ie abstract, acknowledgements, contents etc) and after the main text (ie references, appendices etc) is not included in the word limit.
  • Please include your word count within your document.

Audio submission technical guidance (PDF , 354kb) ‌

The submission dates for all assessments are published before the commencement of each programme or module. These dates are published in the assessment schedule  on the student intranet.

Please leave plenty of time to start the submission process. Never leave it to the last minute to make your submission. We recommend that you make your submission at least 30 minutes before your submission deadline.

The deadline for written assignment submissions is normally 4.30pm on the published date (or by the approved individual submission extension date). This deadline is strictly enforced and submission after this point will incur a late penalty in line with University policy, any exceptions to this (such as online time specific examinations) are on the assessment schedule . 

Please be aware that Turnitin will identify any submission made exactly after the deadline time as late e.g. if your deadline is 23rd July 16:30:00 and you submit 1 second after this at 16:30:01 the work will be highlighted as late and a penalty will be applied.

Can I submit an assignment if I am on leave of absence?

Generally students cannot submit assignments whilst on leave of absence. However, occasionally you may be required to submit and pass assessments during your leave of absence in order to pass progression requirements to return to your next stage. You will be advised of the arrangements before you go on leave of absence. 

Can I submit an assignment if I am certified as ill on the day of submission?

If you are ill on the day of submission you can submit an assessment. If you choose to do this but you want your illness to be considered as a factor, you must also submit an  exceptional circumstances claim. Retrospective late mitigation claims are not normally accepted. 

Electronic submission

Most summative assessments are now submitted electronically through the Turnitin submission point on the VLE site for the module. This is a very simple process and written guidance notes are available here.

This video guide walks students through the submission process and associated concerns:  Assessment Submission via TurnItIn video guide (YouTube)  ( Panopto/Replay )

There are a few important things to note that differ from the previous anonymous submission software used prior to 2023/4 academic year:

  • Turnitin now allocates you a unique submission ID. It is important therefore that you do NOT save your work with any details that may reveal your identity either in the filename or within the document itself such as University ID, Exam candidate number or Name, email or username. Be sure to clear identifying metadata from your document prior to submission.
  • You must not include a cover sheet with your work.
  • Turnitin only stores your most recent submission upto the deadline. Making a further submission prior to the deadline will effectively overwrite any previous submission . 
  • Turnitin doesn't email you a receipt automatically but this can be downloaded (pdf) from the Turnitin submission point you have submitted to.
  • Turnitin will not allow you to   submit a submission after the due date and time has passed if you have already made a submission prior to the deadline.
  • If you haven't yet made a submission you can submit  once after the due date & time has passed.
  • Please contact [email protected] to request your submission be cleared if you need to submit again-please be aware that late penalties (if applicable) will be applied from the most recent submission.

A note on exemplars

From time to time an anonymous copy of your work may be used as an exemplar for future cohorts. There is not the option to opt-out of this feature in Turnitin at point of submission. If you require additional information or wish to opt-out of us using your work (anonymised) in future then please contact [email protected] ..

Submitting Audio Recordings for Pre-recorded Assessments

During COVID the department has requested for some modules to submit pre-recorded presentations and vivas. Following the introduction of Turnitin submissions in 2023/4 some pre-recorded presentations may be submitted through this.

Alternatively, the module leader may suggest submitting these through the student Deposit Service. ‘Deposit’ can handle the upload of much larger files. 

Your module leader will communicate to you how to submit pre-recorded assessments for their respective modules.

Exceptions for electronic submission

Due to the format of some assessments some other modules across the Department are still submitted in hard copy. See the Hard copy submission section below.

Hard copy submission

Due to the format of some assessments a small number are still submitted in hard copy eg interview recordings, some large portfolios etc.  If the assignment needs to be submitted in hard copy this would normally be indicated on the assessment schedule. 

How many copies do I submit?

Students are normally required to submit two copies of all assessment work that is submitted in hard copy (with the exception of some portfolios).

All copies must have a completed academic face sheet attached. Academic face sheets are available to collect from the seating area outside the Student Information Service office. It is advisable to collect these in advance of your submission and complete them prior to arrival at the Department.

Where do I submit hard copy assignments to?

Hard copy assignments are submitted to the Student Services office on the ground floor of the Seebohm Rowntree Building.

Posting your submission

If posting your hard copy assignments you must obtain a Certificate of Proof of Posting and keep this safe until the work has been marked. If your assignment does not arrive by the deadline you will incur a late submission penalty. To avoid the late submission penalty you will need to appeal through the exceptional circumstances process . You would need to provide the Certificate of Proof of Posting as evidence that you had mailed your work in good time for it to be received by the submission deadline.   The mailing address is:

Student Information, Guidance and Help Team,  Area 1, Seebohm Rowntree Building, Department of Health Sciences,  University of York,  York. YO10 5DD

Can I get someone else to submit my hard copy assignment?

You are strongly advised to submit your own work. It is possible for you to ask another student to submit your work, however, should he/she be late submitting your work you cannot then use the action of devolving submission responsibility to another person as grounds for mitigation for the late submission.

Administrators and academic staff (eg supervisors and module leaders) cannot be asked to submit assignments on behalf of students.

All work submitted after the published submission deadline will incur a late submission penalty in accordance with the University’s late submission policy, unless you have submitted mitigating circumstances and have received an official extension from the Exceptional Circumstances Committee.

Please be aware that marks visible through Turnitin Feedback Studio (on the VLE) are raw marks for the work itself. Penalties will not be deducted from this raw score and the mark provided is subject to the ratification process. Your final mark with all deductions/penalties applied can be accessed through your e:Vision ‘view module marks’ section. Marks on e:Vision remain subject to the ratification process prior to the Board Examiners meeting and may occasionally be subject to change.

A note on anonymous marking for work submitted after the pubished deadline:

At the end of the marking process, Turnitin automatically releases raw marks and feedback to the student on the date stated on the assessment schedule. There is therefore a risk that anonymity will be removed at the time results are released for the main cohort if a student submits late or has an extended deadline and their work is not marked prior to the published results release date. This is unavoidable but please be assured that markers and moderators are bound by professional standards to mark without bias. Internal moderation prior to marks release and external moderation procedures are in place to ensure that all students’ mark is worked to a consistent standard.

What are the penalties for late submission of assignments?

  • 5% is deducted for work that is up to  one hour late.
  • Thereafter, 10% is deducted for each day (or part of each day) that the  work is late.
  • The penalty will be applied up to a maximum number of five days after and including the submission deadline day.
  • Weekends and bank holidays will be included within the five days.
  • After five days the work will be marked at zero.
  • The penalty for submitting late for a pass/fail module is a fail.

It is important to note  that assignments submitted one second after the deadline will count as late. For example if the submission deadline is 16:30, assignments submitted at 16:30:01 will be considered late and will incur a late penalty.   

What are the penalties for late submission of online examinations?

For   online open exams , submissions received up to 30 minutes after the deadline will be accepted but will incur a 5% mark penalty. This penalty may be waived in the event of a successful exceptional circumstances claim. Submissions received more than 30 minutes after the deadline will be treated as non-submissions and will normally receive a mark of zero. In this case, a successful exceptional circumstances claim would result in a further assessment attempt ‘as if for the first time’.

What are the penalties for late submission of presentation documentation?

University late submission penalties apply for every day the documentation is submitted late up to 4.30pm the day before the presentation date (if the presentation dates span over more than one day, the night before the first day of presentation applies to all students as the absolute deadline). Providing students have submitted to this rule they will be permitted to present at their allocated time.

If documentation is not forthcoming prior to the absolute deadline (4.30pm day before) students will not be permitted to present. A mark of zero will apply and the student will be obligated to present at the resit date for a 2 nd  attempt. Students with exceptional circumstances to defer to the resit deadline will sit ‘as if for the first time’ on the resit date.

Students who submit blank documentation have 2 options:

1. They can present using blank document submitted (and risk losing marks associated with presentation documentation).

2. They can submit a different document but incur the late penalty in line with the guidelines.

SAO are not obligated to notify a student that they have submitted a blank document; however if they spot this upon download of the documentation (usually the day after submission) may notify students of their error in order for them to take action.

The deadline for submission of presentation documentation for assessed work is published on the assessment schedule. 

What happens if my computer or printer fails and I cannot submit my assignment?

Computer failure and printing problems are not accepted by the University as valid reasons for late submission. You are advised to make backup copies of all work and not to leave printing until the day of submission.

What happens if I accidentally submit the wrong file?

If this happens, you should submit the correct file as soon as possible. If you submit the correct file before the deadline, no penalty will be applied. If you submit the correct file after the deadline, a late submission penalty will be applied. Copies received after five days from the assessment date (without an approved extension) will not be entered into the marking process. 

Please be aware that:

Hard copy submissions only: What should I do if there has been an unforeseen event on the day of submission? 

In the event of an emergency arising when a hard copy assignment is due for submission, students should contact the departmental Student Information, Guidance and Help Team by telephone immediately on 01904 321321 who will advise of the most appropriate action to be taken.

Depending on the nature of the emergency, you may be able to apply through the exceptional circumstances procedures for the late penalty to be waived. In this case you would need to provide supporting evidence for this to be considered.

What happens if I do not submit an assignment?

If you do not submit a summative assignment within five days of the submission date, and do not submit a valid claim for exceptional circumstances in relation to the assignment the following will apply.

  • This would be recorded as a first attempt failure due to non-submission.
  • You will be given a mark of zero for this attempt.
  • You will normally be given a re-assessment opportunity.
  • You should also refer to your student handbook regarding the implications of an 'outright failure mark' (ie a mark of zero) for your programme of study.

If you do not submit a ‘re-assessment attempt’ (eg where you have already failed the first attempt) within five days of the submission date, and do not submit a valid claim for exceptional circumstances in relation to the non-submission, the following will apply.

  • This would be recorded as a reassessment attempt failure due to non-submission.
  • You will be given a mark of zero for the re-assessment attempt, which will usually result in module failure.
  • You will not be permitted a further re-assessment opportunity.
  • This may in some cases result in failure of your programme of study. You should refer to your student handbook regarding the implications of this for your programme of study.

If you think that you will require an extension to your module submission deadline due to a exceptional circumstance refer to the exceptional circumstances policy guidance . Details of how to make a claim can be found on this page.

If you are requesting an extension you must submit your exceptional claim form  no later than the submission deadline . You should submit your claim form by the deadline even if your evidence is not yet available.

If you think that you will require an extension to your programme, please discuss this with your supervisor at the earliest available opportunity. They will then advise you on the best course of action.

Department of Health Sciences, Seebohm Rowntree Building University of York , Heslington , York , YO10 5DD , UK Tel: work 01904 321321 | Fax: fax 01904 321383 | [email protected]

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Proposal and Dissertation Policies and Guidelines

Doctoral studies, phd students, edd students, dissertation policies and guidelines for phd students, appointment of a dissertation committee.

In order to officially request the appointment of a dissertation committee, you should  file the appropriate form  with the Office of Doctoral Studies. Please note that all forms to request the appointment of dissertation committees require the approval signature of the department chairperson and are subject to the approval of the Vice Dean for Academic Affairs.

Faculty Regulations Governing Appointment of PhD Dissertation Committees

The following regulations apply to dissertation committee appointments for all PhD candidates in NYU Steinhardt.

The dissertation committee chairperson and at least one committee member must be full-time members of the faculty of New York University, holding the rank of professor, associate professor, or assistant professor with an earned doctorate. The chairperson is to come from the student's program of specialization. Further, in order to ensure a diversity of perspectives during the proposal and dissertation development process, at least one member of the committee must hold professorial appointment in a program different from the student's program.

Part-time adjunct faculty, clinical assistant professors, and persons with an affiliation other than New York University may serve as committee members with the approval of the department chairperson and the Vice Dean for Academic Affairs. Students requesting the appointment of such a member will be required to submit a copy of the proposed member's curriculum vitae or faculty bio along with the required dissertation committee appointment form to the Office of Doctoral Studies. All committee members must have earned doctorates.

Students may request, by exception, the appointment of a two-member committee. This request must be made in writing and must be countersigned by the dissertation committee chairperson. Three-member committees that have been officially appointed may only be reduced to two-member committees by exception and with the approval of the department chairperson and the Vice Dean for Academic Affairs. A two-member committee, at the written request of the student and the chairperson, may be increased to a three-member committee.

Students may request, by exception, the appointment of a four-member committee. As is the case with three-member committees, the chair and at least one member must be full-time members of the faculty of New York University, holding the rank of professor, associate professor, or assistant professor with an earned doctorate. Students requesting a four-member committee should submit an additional "Request for Appointment of Dissertation Committee" form with the signature of the committee chair, the fourth member, and the department chair.

Students may request the appointment of a dissertation committee chairperson without simultaneously requesting the appointment of the remaining members of the committee by following the instructions on the committee appointment form. Students who elect to request the advance appointment of a chairperson will have one year from the date of the approval of the chairperson's appointment to request the appointment of the remaining member(s) of the complete dissertation committee.

The Role of the Committee

The development of the proposal and the dissertation is an effort that requires a great deal of collaboration involving the candidate and his or her dissertation committee. There is no single model or formula for writing a proposal or dissertation, nor is there a single model governing the relationship of a doctoral candidate and his or her dissertation committee; however, the recommendations that follow should be applicable to most students.

It is important to confer with your chairperson and committee members as you proceed and to avoid long periods without making contact. It is recommended that you ask your chairperson and members for their preferences regarding how often and at what point your work should be presented. It is also a good idea to get a sense of turnaround times for drafts of your proposal and dissertation from your committee chair and members. You should have a work plan and a timetable that has been discussed with your chair and communicated to your members. It is the responsibility of your committee to read drafts and provide appropriate and timely written and oral feedback. You should be aware of University breaks and peak periods (such as final exams and midterms) when response times will often be longer for most faculty members.

Dissertation Proposal

The following procedures for submission of dissertation proposals apply to all candidates for PhD degrees in NYU Steinhardt. Please note that the dissertation committee must be officially appointed and on file with the Office of Doctoral Studies prior to submission of the dissertation proposal. After filing the Request for Appointment of Dissertation Committee form with the Office of Doctoral Studies, you will receive a letter confirming that the dissertation committee has been officially approved. Dissertation proposals to be submitted to the Office of Doctoral Studies must be accompanied by the Dissertation Proposal Cover Sheet obtainable in the Office of Doctoral Studies. The cover sheet must be signed by all members of the dissertation committee, indicating that they have met at least once with the candidate and that they approve the proposal for review. The committee chairperson's signature on this form also indicates approval of the research course requirements which the student has completed (or will complete). Two copies of the proposal (or one copy electronically) are to be submitted to the Office of Doctoral Studies. The remaining copies must be submitted to the proposal review panel coordinator for your program or department. You should be aware that different departments require that different numbers of copies be submitted for review. Please consult the proposal review panel coordinator for the correct number of copies for the specific department or program. All copies of the proposal must include a copy of the signed Dissertation Proposal Cover Sheet. The faculty of NYU Steinhardt recommends that the proposal be no longer than 40 pages in length (exclusive of appendices and bibliography). Information on the scheduling of proposal reviews and deadlines should be obtained from the proposal review panel coordinator for the department. Please note that some departments do not review proposals during the summer session.

Steinhardt students proposing to do research involving human subjects for an independent study, a graduate thesis, or a doctoral dissertation require approval from the  NYU IRB . If your proposed research involves interviews, surveys, questionnaires, participant observation, ethnography, or other methods involving human subjects, NYU IRB approval is required.  Approval from NYU IRB must be granted before work on the research or data collection has begun, including all pilot studies, trial runs, pretests, and preliminary sampling or surveys . 

Prior to submission to NYU IRB, students must complete the online training program through the Collaborative Institutional Training Initiative (CITI).

The student must work with a faculty mentor while preparing a NYU IRB application. This mentor is usually a dissertation chair or adviser.

Follow the instructions on the  NYU IRB  website to submit your application. 

The Dissertation Proposal Review

The procedures for reviewing dissertation proposals vary among the different departments; however, the following School policies apply to all departments and programs:

  • The committee chairperson and both committee members must sign the Dissertation Proposal Cover Sheet indicating their approval of the proposal for review by the panel.
  • The dissertation committee must meet as a group at least once with the candidate prior to the filing of the proposal for review.
  • Both the candidate and the dissertation committee chairperson are required to attend the review.
  • Attendance by a minimum of two reviewers (external to the dissertation committee) is required.
  • Attendance by the committee members is optional.
  • The recommendations of the proposal review panel are advisory.

After the proposal review, the proposal review panel coordinator will notify you of the outcome in writing (with copies to the dissertation committee chairperson and members and to the Office of Doctoral Studies). The proposal review panel will recommend that you proceed in one of the following ways:

  • If the panel vote results in a "pass," the panel will recommend that you carry out the research and dissertation writing as proposed (there may be minor revisions suggested that are not officially noted).
  • If the panel vote results in a "deferred pass" or "pass with conditions," the panel will recommend that you address the concerns of the panel in writing (with copies to the committee chairperson and members and to the Office of Doctoral Studies). In some cases the proposal review panel or the dissertation committee may recommend that you submit a revised proposal reflecting the revisions suggested by the panel. Two copies of the revised proposal must also be submitted to the Office of Doctoral Studies.
  • If the panel does not approve the proposal, you will be asked to rewrite the proposal and submit it for a second proposal review.

Because the proposal review panel is an advisory committee, your dissertation committee may choose not to incorporate some or all of the proposal review panel's recommendations. In the event that the panel's suggestions are not incorporated, you will be expected to provide a written rationale explaining this decision. This rationale should bear the signature of the dissertation committee chairperson. As is the case with all correspondence regarding the proposal review, copies should be distributed to the committee members and to the Office of Doctoral Studies.

If requested, a copy of the proposal, the review panel's outcome and notes, and your response to the panel's notes are given to each of the two faculty members who serve as outside readers on the final oral examination of the dissertation.

MPhil Degree Conferral

The MPhil may be awarded to students in the PhD programs listed below who have completed all course requirements, have an approved dissertation proposal, and intend to complete their doctoral studies. 

If you are in one of the approved programs and your dissertation proposal has been approved, the Office of Doctoral Studies will ask your department to review your record and confirm that you have completed your course requirements. The Office of Doctoral Studies will then ask you to confirm that you would like to receive the MPhil en route to the PhD. 

Finally, the Office of Doctoral Studies will submit your name to the Office of the Registrar as an applicant for the next available degree conferral date.

Students in the PhD programs listed below are eligible for the MPhil.

Department of Administration, Leadership, and Technology 

  • Educational Leadership and Policy Studies
  • Educational Communication and Technology
  • Higher and Postsecondary Education

Department of Applied Psychology

  • Counseling Psychology
  • Developmental Psychology
  • Psychology and Social Intervention

Department of Applied Statistics, Social Science, and Humanities

  • History of Education
  • International Education
  • Sociology of Education

Department of Communicative Sciences and Disorders

  • Communicative Sciences and Disorders

Department of Media, Culture, and Communication

  • Media, Culture, and Communication

Department of Music and Performing Arts Professions

  • Educational Theatre
  • Music Education
  • Music Performance and Composition
  • Music Technology

Department of Nutrition and Food Studies

  • Food Studies
  • Nutrition and Dietetics

Department of Teaching and Learning

  • Bilingual Education
  • English Education
  • Teachers of English to Speakers of Other Languages
  • Teaching and Learning

Journal Article Format Dissertations

While most Steinhardt students follow the traditional dissertation format, students also may have the option of completing a journal article format dissertation.

Consult your program faculty to determine whether or not the journal article format is appropriate for your discipline and your proposed study. If allowed, your program will likely have specific guidelines outlining the requirements of the journal article format dissertation.

Below are general guidelines for journal article format dissertations, but be sure to obtain specific guidelines from your program if available.

  • The dissertation should include an introduction and a conclusion as first and last “chapters” in addition to the stand-alone articles.
  • The dissertation will contain two to four articles suitable for submission to refereed journals for publication (the number of articles will be determined by program guidelines).
  • The student must be the sole or first author of each paper.
  • At the final oral examination stage, some programs may allow one or two articles to be published (or submitted for publication), but at least one article must remain unpublished (and not yet submitted for publication) until after the successful dissertation defense.

Students writing journal article format dissertations follow the same proposal review and final oral examination procedures required of all PhD students.

Editors and Consultants

You are the sole author of your dissertation and are responsible for understanding, discussing, and defending all aspects of your work, including the methodologies employed. While some students may seek guidance with analyzing data, the use of consultants to conduct statistical work is discouraged.

You are responsible for making sure that proposal and dissertation drafts submitted to your faculty committee are free of errors in form, style, diction, spelling, and grammar. Your dissertation committee chair and members may alert you to such problems, but it is not their responsibility to do so. Your committee chair or a member may recommend that you use a professional editor, or you may feel that your work would benefit from editorial assistance. If you do employ a professional editor, make sure you shop around and use someone who has been recommended to you by a faculty member, another student, or the Office of Doctoral Studies. Again, you and only you are ultimately responsible for your own writing and for making sure that it conforms to the standards of written English and conventions of scholarly writing set forth by your dissertation committee.

Dissertation Deadline Information

See detailed deadline information for the current academic year .

Instructions for Filing for Orals

In order to schedule your final oral examination, you must submit simultaneously to the Office of Doctoral Studies the following forms and materials in accordance with the dissertation filing deadlines noted above:

In order to schedule your final oral examination, you must submit the following to the Office of Doctoral Studies in accordance with the filing deadlines on our website.

1.   The Approval Form for Final Oral Examination signed by the dissertation committee indicating a date and time for the final oral examination. The date must be agreed upon by the final oral commission (the committee chair, committee members, and outside readers) and must be within the final oral examination period for your anticipated month of graduation (January, September or May). 

2.   A dissertation abstract not more than 350 words in length which has been approved by the dissertation chairperson.  The title page of the abstract is the same as the dissertation title page except that the words "An Abstract of" are inserted above the title of the study.  

3.  The following Copyright Disclaimer Statement typed in the first person, signed and dated:

"I hereby guarantee that no part of the dissertation which I have submitted for publication has been heretofore published and/or copyrighted in the United States of America, except in the case of passages quoted from other published sources; that I am the sole author and proprietor of said dissertation; that the dissertation contains no matter which, if published, will be libelous or otherwise injurious, or infringe in any way the copyright of any other party; and that I will defend, indemnify and hold harmless New York University against all suits and proceedings which may be brought and against all claims which may be made against New York University by reason of the publication of said dissertation."

Note that if parts of your dissertation have been published (for example, if your dissertation follows the scholarly paper format), please edit the above statement accordingly.

4. The Dissertation, approved by your dissertation chairperson and members, will be submitted no less than four weeks before the agreed upon final oral examination date indicated on the Approval Form for Final Oral Examination . You will be required to submit the dissertation to the Office of Doctoral Studies electronically, and copies for each of the two outside readers either electronically or in hard copy according to their preference. NOTE: In the event that the dissertation is not prepared to the satisfaction of the dissertation committee within four weeks of the tentatively scheduled final oral examination date, it is understood that the committee will withdraw approval of your request for final oral exam. You may then resubmit the approval form for a later deadline.

All forms referred to above can be found on the Forms and Checklists page .

The Final Oral Examination

The final oral examination is a two-hour examination scheduled according to the guidelines outlined above. Attendance by the candidate and all members of the final oral commission, which consists of the dissertation committee and the two outside readers, is required. Outside readers must be approved by the dissertation committee chair and must be full-time tenured or tenure-track members of the NYU faculty (exceptions must be approved by the Vice Dean for Academic Affairs in advance of their appointment). 

Please also note that attendance at the final oral examination is restricted to the candidate and members of the final oral commission. Other members of the University community may attend as observers with the permission of the Dissertation Committee Chairperson, however, the Office of Doctoral Studies must be notified in advance. 

All course and matriculation maintenance requirements must be satisfied in advance of the final oral examination date.

The following policies pertain to the voting procedures for the final oral examination.

One vote is to be taken with three and only three possible outcomes (all members of the final oral commission vote). These outcomes (pass, fail, or deferred pass with conditions) result according to the following rules:

Rules Which Determines a Pass Outcome

If the candidate has an official three-member dissertation committee, then the candidate must secure at least four pass votes (out of five) to pass.

If the candidate has an official two-member dissertation committee, then the candidate must secure at least three pass votes (out of four) to pass.

If the candidate has an official four-member dissertation committee, then the candidate must secure at least five pass votes (out of six) to pass.

Procedures to Follow in the Event of a Pass Outcome

The Final Oral Examination Report (obtained by the dissertation committee chairperson from the Office of Doctoral Studies) is completed and returned to the Office of Doctoral Studies no later than 24 hours after the final oral examination has been completed. This form should be accompanied by a copy of the candidate's dissertation (to be reviewed for format by the Office of Doctoral Studies), unless the candidate is keeping the document to make minor changes and corrections required or noted by the final oral commission.

Rule Which Determines a Fail Outcome

If there are two or more fail votes, a fail outcome must be recorded.

Procedures to Follow in the Event of a Fail Outcome

The Final Oral Examination Report is completed and returned to the Office of Doctoral Studies no later than 24 hours after the final oral examination has been completed.

This form must be accompanied by a separate statement indicating the reasons for the fail outcome.

The candidate may request permission for a second final oral examination from the Vice Dean for Academic Affairs. If approved, the examination must be held with the same final oral commission  no sooner than six months from the first final oral examination . If the candidate fails the second final oral examination, matriculation is automatically and irrevocably terminated.

Rule Which Determines a Deferred Pass Outcome

Any combination of votes which does not result in a pass or fail as specified above must result in a deferred pass with conditions. This outcome implies that although the candidate's performance is acceptable in many respects, substantive revision of the dissertation and/or additional requirements of consequence are deemed necessary.

Procedures to Follow in the Event of a Deferred Pass Outcome

The Final Oral Examination Report is completed and returned to the Office of Doctoral Studies no later than 24 hours after the final oral examination has been completed.

Within three days after the final oral examination, the candidate and the Office of Doctoral Studies must receive from the final oral commission a written statement which indicates what further work the candidate must complete in order to secure a pass outcome. This statement should include both revisions of the dissertation requested by the final oral commission and also any other requirements which the commission feels the candidate must complete to secure a pass outcome. Furthermore, this written statement of necessary revisions and/or requirements must be agreed to by at least four members of the final oral commission, and this agreement must be indicated by the signatures of these members on the written statement. Finally, this written statement must also include a projected timetable which the candidate should follow in completing all revisions and/or requirements designated by the final oral commission.

The candidate must complete all designated revisions and requirements within one semester following that in which the final oral examination is held (exclusive of Summer semesters). When the candidate has completed all necessary revisions and requirements, the Deferred Pass with Conditions Final Report Form (obtained by the dissertation committee chairperson from the Office of Doctoral Studies) must be circulated among and signed by all original members of the final oral commission, and then returned to the Office of Doctoral Studies with a copy of the candidate's document to be reviewed for format. In order for the candidate's outcome to be recorded as pass, at least four out of the five (or three out of four if the final oral commission consisted of four members, or five out of six if the final oral commission consisted of six members) members of the final oral commission must indicate a pass vote on the above-mentioned form.

Voting in the Event of the Absence of a Commission Member

If any member of the five-member final oral commission is absent, the dissertation committee chairperson must secure permission from the Vice Dean for Academic Affairs to proceed with the final oral examination. Assuming permission to proceed is granted, the information below applies to the voting procedures.

If a dissertation committee member is absent, the following rules apply:

  • If there are three or more pass votes, the outcome is recorded as a pass.
  • If there are two or more fail votes, the outcome is recorded as a fail.
  • Any combination of votes which does not result in a pass or fail must result in a deferred pass with conditions.

If an outside reader is absent, the following rules apply:

  • In order for a pass outcome to be recorded, a unanimous pass vote is required.
  • If there are one or more fail votes, the outcome is recorded as a fail.

Final Dissertation Approval

You are required to submit a copy of the dissertation to be reviewed by the Office of Doctoral Studies for format. You will receive a list of format changes shortly after your final oral examination. The format changes will be combined with the changes required by the final oral commission.  If the final oral examination results in a deferred pass outcome, you may submit the dissertation for format review only after the signed Deferred Pass with Conditions Final Report Form has been received by the Office of Doctoral Studies. Final approval of the dissertation will take place only after the edited dissertation has been reviewed by the Office of Doctoral Studies. The deadline for the filing of the final edited dissertation is approximately three weeks prior to your anticipated date of graduation (the exact date will be emailed to candidates and is posted each semester in the Office of Doctoral Studies). In order to be eligible for graduation, your final edited dissertation must be uploaded to ProQuest UMI and approved by the Office of Doctoral Studies by the designated deadline date. All candidates for the degrees of PhD and EdD are required to publish the dissertation through ProQuest UMI Dissertation Publishing and must upload a final dissertation electronically for this purpose. This upload will take place through the Office of Doctoral Studies only after the dissertation has been approved in its final form. A final copy of the dissertation will also be submitted to NYU Libraries for our institutional repository.

Guidelines for EdD Doctoral Committees and Culminating Projects 

Committee Composition

A doctoral committee will consist of at least three members. The chair should be a full-time tenured, tenure-track, or appropriate clinical faculty member in the candidate’s program of study. The committee should include a practice-active faculty member. A practicing professional from outside the University, who is a leader in the relevant field of practice, may be appointed as a third committee member either in place of or in addition to the practice-active faculty member.

Culminating Project

The culminating project should be an inquiry-based project of value for informing practice and contributing to the advancement of knowledge. Guidelines must be academically appropriate and reasonable to the medium of practice. Each program will have its own discipline-specific guidelines.

Prospectus or Culminating Project Proposal Reviews

The following procedures for submission of the prospectus or culminating project proposal apply to candidates for EdD degrees in NYU Steinhardt.

Please note that the doctoral committee must be officially appointed and on file with the Office of Doctoral Studies prior to submission of the prospectus or culminating project proposal to your department for review. After filing the EdD Request for Appointment of Doctoral Committee form with the Office of Doctoral Studies, you will receive a letter confirming that the doctoral committee has been officially approved.

Information on the scheduling of prospectus and culminating project reviews and deadlines should be obtained from the Department Administrator or the Doctoral Committee Chairperson.

The EdD prospectus and culminating project proposal review panel consists of the candidate’s officially appointed three-member Doctoral Committee. Two additional reviewers may be appointed to the review panel at the discretion of the program faculty.

After the review, the review panel coordinator (usually, the chair of your doctoral committee) will notify you of the outcome in writing using the EdD Proposal Review Outcome form with copies to the committee members and to the Office of Doctoral Studies. The review panel will recommend that you proceed in one of the following ways:

  • If the panel vote results in a "pass," the panel will recommend that you carry out the project as proposed (there may be minor revisions suggested that are not officially noted).
  • If the panel vote results in a "deferred pass" or "pass with conditions," the panel will recommend that you address the concerns of the panel in writing (with copies to the committee chairperson and members and to the Office of Doctoral Studies). In some cases the review panel or the doctoral committee may recommend that you submit a revised prospectus or culminating project proposal reflecting the revisions suggested by the panel. A copy of the revised proposal must also be submitted to the Office of Doctoral Studies.
  • If the panel does not approve, you will be asked to rewrite the prospectus or culminating project proposal and submit it for a second review.

Prior to submission to NYU IRB, students must complete the  online training program through the Collaborative Institutional Training Initiative  (CITI).

In order to schedule your final oral examination, you must submit the following to the Office of Doctoral Studies in accordance with the filing deadlines on our website. See detailed deadline information for the current academic year .

1.   The Approval Form for Final Oral Examination  signed by the doctoral committee indicating a date and time for the final oral examination. The date must be agreed upon by the final oral commission and must be within the final oral examination period for your anticipated month of graduation (January, September or May). 

2.   An abstract  not more than 350 words in length which has been approved by the doctoral committee chairperson.  

3.  The following  Copyright Disclaimer Statement  typed in the first person, signed and dated:

"I hereby guarantee that no part of the document which I have submitted for publication has been heretofore published and/or copyrighted in the United States of America, except in the case of passages quoted from other published sources; that I am the sole author and proprietor of said dissertation; that the dissertation contains no matter which, if published, will be libelous or otherwise injurious, or infringe in any way the copyright of any other party; and that I will defend, indemnify and hold harmless New York University against all suits and proceedings which may be brought and against all claims which may be made against New York University by reason of the publication of said dissertation."

Note that if parts of your document have been published (for example, if your culminating project follows the scholarly paper format), please edit the above statement accordingly.

4.  The Culminating Project,  approved by your doctoral committee chairperson and members, will be submitted to the Office of Doctoral Studies no less than four weeks before the agreed upon final oral examination date indicated on the  Approval Form for Final Oral Examination . The document will then be distributed to the Final Oral Commission and the Final Oral Examination date and time will be confirmed. NOTE: In the event that the document is not prepared to the satisfaction of the doctoral committee within four weeks of the tentatively scheduled final oral examination date, it is understood that the committee will withdraw approval of your request for final oral exam. You may then resubmit the Approval Form for Final Oral Examination for a later deadline.

All forms referred to above can be found on the  Forms and Checklists page  or can be picked up in the Office of Doctoral Studies, Pless Hall, 2nd Floor.

The Final Oral Examination procedures outlined above for PhD candidates also apply to EdD candidates unless otherwise specified by your program.

Final Culminating Project Approval

After the final oral examination, the document will be reviewed by Office of Doctoral Studies for format. Format changes, along with changes required by the Final Oral Commission as a result of the Final Oral Examination will be combined and the final document will be uploaded to Proquest for publication.

If the final oral examination results in a deferred pass outcome, you will upload the final document only after the signed Deferred Pass with Conditions Final Report Form has been received by the Office of Doctoral Studies.

The deadline for the filing of the final edited document is approximately three weeks prior to your anticipated date of graduation (the exact date will be emailed to candidates and is posted each semester in the Office of Doctoral Studies). In order to be eligible for graduation, your final edited document must be uploaded to ProQuest by the designated deadline date.

All candidates for the degrees of PhD and EdD are required to publish the dissertation or culminating project through ProQuest Dissertation Publishing and must upload the final document electronically for this purpose. This electronic upload will take place through the Office of Doctoral Studies only after the document has been approved in its final form. A final copy of the document will also be submitted to NYU Libraries for our institutional repository.

Dissertation Formatting Guidelines

This section describes the dissertation format that all Steinhardt doctoral candidates are required to follow. Dissertations must adhere to these requirements in order to be accepted by the Office of Doctoral Studies for the scheduling of the final oral examination. Please read this section carefully and contact the Office of Doctoral Studies if you have any questions.

Choice of Style Manual

Faculty policy leaves the choice of a style manual to the doctoral candidate with the advice and consent of his or her committee. Generally, candidates are urged to learn and use the manual most often required for scholarly writing by journals within their disciplines. Typically, the following style manuals are used by NYU Steinhardt students:

  • American Psychological Association,  Publication Manual of the American Psychological Association
  • Gibaldi, J., & Achtert, W. S.,  MLA Handbook for writers of research papers
  • Turabian, K.,  A Manual for Writers of Research Papers, Theses and Dissertations
  • The University of Chicago Press,  The Chicago Manual of Style

The most recent editions of the chosen style manuals should be used.

Print and Copy Quality

Your printer must produce consistently black letters and consistent margins. Sufficient darkness is also necessary for any supporting materials, such as tables, figures, drawings, pictures, etc., –  either as originals or as copies –  that you may need to append or insert in your manuscript. Your dissertation will be published by ProQuest UMI which requires clear, high-contrast characters and images. As a guide to the quality that will be obtained, you can photocopy a sample page at 75% reduction to evaluate the readability and clarity of the print.

The School and ProQuest UMI allow students to use typefaces that are between 10 and 12 points; however, because 10 point can appear too small in most typefaces, 12 point is generally preferred. A smaller or condensed typeface can be used for tables that otherwise might not fit across a page within the correct margins, however, mixing typefaces is otherwise not recommended.

Underlining or italics may be used for statistical symbols, book titles, or definitions (but use either one or the other consistently throughout your manuscript, including tables). Headings should be underlined when appropriate and not italicized. Bold type should not be used in the manuscript.

Do not justify the right margin of your text; keep it left aligned like the text shown here.

To assure proper binding and for ease of reading, the following margins are required:

  • Left margin : one and one-half inches for  all pages .
  • Right margin : one and one-half inches for  all pages , with  no intrusion  of letters or anything else into the right margin.
  • Top margin : one-and-one-quarter inches for all pages  except the first page  of the Acknowledgments, Table of Contents, List of Tables, List of Figures, each chapter, Bibliography, and Appendices which should begin two inches from the top edge of the page.
  • Bottom margin : one-and-one-quarter inches for all pages.
  • Page numbers for all pages preceding page 1 of Chapter I (lower case roman numerals for Acknowledgments, Table of Contents, etc.) should be placed three-quarters of an inch from the bottom of the page, centered between the left and right margins.
  • Page numbers from page 1 of Chapter I through the last page of the last appendix should be placed three-quarters of an inch from the top or bottom, centered between the left and right margins.

See the next section for sample dissertation pages.

White Space

Avoid leaving more than two inches of white space without type. This applies to tables and figures as well as to text. A table or figure should be inserted in the text as soon after it is first referred to where it will fit in its entirety on one page. Leave three blank lines between a table and text or text and a table; the same for figures. Continue your text if you can fit at least four lines after it. You may have more than one table on a page and you may have a table, discussion, and a table. The same procedure applies to all illustrative material.

Line Spacing

Double space the entire manuscript with these exceptions (which should be single-spaced):

  • chapter titles, appendix titles, headings, and subheadings of more than one line
  • block quotations
  • column headings and lines that run on in tables
  • bibliography or references entries – double space between entries
  • figure captions
  • explanatory material for figures, tables, and illustrations
  • appendices – the spacing will vary depending on the source and content.

APA style requires writers to double space all typed material, including the exceptions noted above. If you are using APA, the above rules supersede APA rules in most cases. You have the option, however, of double spacing your references and block quotations; MLA style users also have this option.

The title page is counted as page one and the copyright page as page two, but numbers do not appear on them. Lower case roman numerals (iii, iv, v, vi, etc.) are used for all subsequent pages up to the first page of the text (page 1 of Chapter I) and should be placed three quarters of an inch from the bottom edge of the paper, centered between the margins.

Beginning with page 1 of Chapter I, Arabic numbers are used and are continuous through the last page including all appendices. Page numbers for all pages in the chapter, including the first page of each chapter or major section, should be placed three quarters of an inch from the top or bottom edge of the paper centered between the margins.

Order of Sections

The material of your manuscript should be ordered as follows:

  • copyright page
  • acknowledgments
  • table of contents
  • list(s) of tables, figures, charts, graphs, musical examples, illustrations, etc., if used
  • preface or forward, if used
  • bibliography
  • appendices (if any)

Title Page of Dissertation

Please see the sample title page below. You are required to follow that format exactly.

Copyright Page

Your dissertation will be automatically copyrighted by UMI when it is published. You should include a copyright page with your name and copyright date in the middle of the page, centered left to right (between the margins) and top to bottom. Please note that the copyright date is the year of your degree conferral. Follow this format:

Sample doctoral dissertation copyright format.

The copyright page is page ii of the pages preceding the text (the title page is understood to be page i), but no number should appear on either the title page or the copyright page.

Because a dissertation does not have an index, your Table of Contents should be as comprehensive as possible. Include all headings and subheadings, exactly as they appear in the text, up to and including Level 2. Including lower level headings is optional. (See sample Table of Contents in the next section.) Note that the indentation of a heading used in the Table of Contents corresponds to the level of the heading. The following illustrates this:

Sample doctoral dissertation table of contents and lists of tables and figures

You should supply the reader with lists of tables, figures, and any other illustrative material used in your dissertation. See the sample lists in the next section. Lists of musical examples or reproductions of art, or information about films, follow the same form as that used for lists of tables and figures.

Chapter Titles and Headings

Chapter headings and titles appear centered between the margins as follows, beginning two inches from the top of the page:

Sample doctoral dissertation chapter headings.

Headings within the chapter should indicate the weight you assign to particular ideas by the form of headings suggested in the style manual you have selected or the form suggested below.

Leave three blank lines (i.e., begin typing after two double spaces) before each heading and after each major section and chapter title. If one heading immediately follows another, leave only one blank line (a double space) between the two. Leave one blank line (a double space) after each heading. Capitalize the first letter of each word of headings except for articles, conjunctions, and prepositions.

The following is one way in which to order headings and to type them. Students following APA style may use the format in the APA Style Guide, however, the format below is preferred for NYU Steinhardt dissertations.

Sample doctoral dissertation order of headings

See the sample page one in the below section for an example of heading placement.

Be sure that no heading appears at the bottom of a page without at least two lines of text beneath it. The Table of Contents will contain all Level 1 and Level 2 headings exactly as they appear in the text. It is not necessary to include Level 3 or lower-level headings in the Table of Contents, but you may if it provides the reader with more useful information.

Numbering Conventions

Chapter numbers are upper case roman numerals (with no period), e.g., CHAPTER IV, to differentiate them from any other numbers in the text. All other items requiring numbers should have Arabic numbers. Appendices, should be designated by capital letters, e.g., APPENDIX A, APPENDIX B, etc.

Use numbers or letters for other items only when necessary. Use 1) in the text and 1. in a set-off list; a) in the text and a. in a set-off list –  not (1) or 1). or a.), etc. If items in a numbered list run onto two or more lines, you may let the additional lines begin at the margin or indent the entire paragraph to the right of the numbers.

Numbers beginning a sentence, as well as numbers below 10 (or, if you prefer, 12) should be spelled out when they appear within the text.

Reduction of Tables and Other Materials

If a table, appendix, illustration, or graph is too wide or long, or both, to fit within the specified margins, have it reduced, or if textual material, type it using a smaller font. Whenever possible, avoid inserting tables which must be read by turning the book sideways. If such a table is necessary, be sure to insert it with the heading to the spine or binding. You may also use a condensed typeface.

Bibliographic Entries

For style guides other than APA, if you have more than one work by the same author, do not repeat his or her name over and over. Use 10 underscore characters, ending with a period if the author is exactly the same as the previous one, or with a comma if the author is the first of a series of new authors, as shown below. Single space the entry; double space between entries. Indent the second and subsequent lines one-half inch.

Sample doctoral dissertation bibliographic entries.

Note that authors with two initials have a space after the period between each initial, e.g., Smith, A. B., & Jones, M. J. Do not allow initials to break between lines; keep them together on one line or the other.

Regardless of the style guide you use, avoid having one or two lines of an entry on one page and the rest of the citation on the next page. The entry should be cited in its entirety on one page or the other.

Citations in Text

The way you cite an author in your manuscript is based on the context. If you are attributing an idea that you paraphrased to someone, use the name and date (according to APA style) such as (Jones, 2002), or as shown in the first sentence below. If you are using a direct quotation, use the same format, but you must include the page number where you found it, as shown in the second sentence below. Also, specific information or ideas need a page number even if paraphrased. For example, the following brief passage refers to the same publication by a hypothetical author:

Sample doctoral dissertation citation within text.

Review the whole manuscript to be sure that every work referred to in the manuscript is cited in the text (or footnotes) and included in the bibliography.

Block (Indented) Quotations

Four or more lines of a quotation should be set off from the main text with a double space, typed single spaced with no quotation marks, and the entire block indented one-half inch. Quotations within these block (or indented) quotations may use double quotations. The first line of the quotation is not indented; however, the first lines of new paragraphs within the quotation should begin with an additional indent of one-half inch. Students using APA or MLA style may double space block quotations.

Each appendix should have the proper designation at the top of the first page. A title page does not need to be inserted before each one. Use the following format, centered between the left and right margins, beginning two inches from the top of the page: 

PARTICIPANT CONSENT FORMS

If you have material that, because of its format, needs to have a title page (because the title doesn't fit on the same page as the material), you need to consistently use title pages for all appendices. Avoid it if you can. Again, all material in an appendix must fit within the overall page margins.

Letters of Permission

It is necessary to obtain letters of permission for the reproduction of any copyrighted material which exceeds the Federal law pertaining to "Fair Use." Copies of those letters will be submitted to Proquest UMI when you upload your final dissertation. Copies of the letters do not need to be included in the dissertation.

The Abstract

The abstract is a brief summary of the contents of the dissertation. Begin typing the abstract two inches from the top of a blank page with no heading. The abstract should be typed double-spaced with the same typeface and margins as the dissertation. The length of the abstract should be limited to 350 words.

The abstract title page is identical to the dissertation title page with one exception: the abstract title page has the words An Abstract of directly above the title (see Sample Title Page in the next section). Each abstract is stapled in the upper left corner and kept separate from the dissertation. The chairperson of the dissertation committee should sign one copy of the abstract title page.

Sample Pages

The following section includes sample dissertation pages which should be followed carefully. Refer to the preceding section for more detailed information on format requirements. Students should follow the instructions on these sample pages rather than using a dissertation from the library (or elsewhere) as a guide. Format requirements differ from year to year and from school to school.

  • Sample Title Page for Doctoral Dissertation (with Annotations)
  • Sample Copyright Page for Doctoral Dissertation
  • Sample Acknowledgement Section for Doctoral Dissertation
  • Sample Table of Contents for Doctoral Dissertation (with Annotations)
  • Sample List of Tables for Doctoral Dissertation
  • Sample List of Figures for Doctoral Dissertation
  • Sample First Page for Doctoral Dissertation

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Forms and Checklists

Forms and checklists for NYU Steinhardt Phd and EdD students.

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Past Dissertations

Past winners of the Outstanding Dissertation Award from across NYU Steinhardt.

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Doctoral Orientation, Events, and Deadlines

Information on Doctoral Studies orientation, upcoming events, and important filing deadlines.

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Research degrees

Thesis submission and examinations

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Research degree awards are referenced against the UK Quality Code and Framework for Higher Education Qualifications.

The York St John University Academic Board prescribes criteria, regulations and learning outcomes for York St John Postgraduate Research awards. The links below provide information on the process and requirements for research degrees:

  • Regulations for research degrees (webpage)
  • Code of Practice for Research Degrees 2023-24 (docx, 1.4 MB)
  • Learning Outcomes for the Award of Research Degrees (docx, 49.1 kB)
  • Guide to the Examination Process for Research Degrees (docx, 1.4 MB)

Nomination of Examiners

Master’s by Research PGRs (with a start date of 1 October 2021 or later) will be examined by an external examiner assessment of the thesis and normally no oral examination will be held. The PGR will be notified of the external examiner’s recommendation and will be provided with a copy of the examiner’s report once it has been approved by the Research Degrees Examination Panel.

Doctoral and MPhil PGRs will have an oral examination of their thesis. There will be a minimum of 2 examiners (one internal and one external) and an independent chair. If the PGR has also been employed as a member of University staff on a fixed term or permanent contract, at grade 7 or above for a combined total of 12 months during any point in the candidature, 2 external examiners will be required. Examiners are nominated using the Application for Assessment form.

A document setting out the criteria for the appointment of examiners and independent chairs is available from the Document Directory .

Application for Assessment

The Application for Assessment should be done by the PGR at least 3 months before they intend to submit their thesis for examination. The form will be available for completion via e:Vision.

The PGR will need to confirm details about their thesis title, employment at the University, the inclusion of research from the thesis in published work, any supplementary material to be submitted with the thesis and ethical approval details.

Once the PGR has submitted their part of the form a notification will be sent to the supervisor for the next part of the form to be done. The supervisor will need to confirm the thesis title and to put forward recommendations for examiners. If the PGR is undertaking a Practice-led programme and there will be live performance of the practice element, details of those arrangements will also be required.

The form will then pass to the School PGR Lead for them to nominate an independent chair for the examination.

Once received by Registry, the form will be checked and circulated to RDEP for its consideration. Examination panels will be notified of their appointment for the examination following RDEP approval. The PGR will also be advised of the confirmed examination panel and will be provided with details on how to submit their thesis to Moodle.

Thesis preparation and submission

PGRs should prepare their thesis for submission in accordance with the format regulations found in Section 3 of the Guide to the examination process for research degrees.

Programme specific word limits are as follows:

The thesis must be submitted to the Research Degree Submission link via Moodle, along with a Research Degree Submission Form and copies of any associated published work or supplementary material. Examiners can also request a soft-bound copy of the thesis for examination purposes. Registry will inform PGRs if any soft-bound copies are required. PGRs can arrange for the soft-bound copies to be produced through Print Services and Registry staff will be able to collect the copies on their behalf when they have been done.

External Examiner Assessment of Thesis (MA/MSc by Research PGRs who started from 1 October 2021 onwards).

Once the PGR has submitted their thesis and it has been checked against the thesis format requirements the thesis (and copies of publications and/or any supplementary material, as appropriate) will be sent out to the external examiner for assessment. The external examiner will complete an External Examiner Report and Recommendation form and submit this to Registry for approval by RDEP. Registry will advise the PGR of the outcome and the next steps to be taken from that point. There will not normally be an oral examination unless the external examiner requests that one is held, and in the event that it is then an independent chair will be appointed to be present.

Oral examination

An oral examination ( viva voce ) will be arranged for Doctoral and MPhil PGRs.

Registry is responsible for the organisation of oral examinations. The oral examination usually takes place within the 3 months following submission of the thesis.

Once the application for assessment has been approved and the thesis submitted, Registry will contact the examiners and independent chair to identify their availability for the examination. Once a provisional date has been identified this will be checked with the PGR to make sure they are also available. A PGR can ask a supervisor to be present for the examination as a silent observer.

On the day of the examination the panel will hold a pre-meeting to discuss the preliminary reports and questions on the thesis.

Oral examinations can vary in duration and there is no fixed end time. After the examination, the examiners will discuss their recommendation in the absence of the PGR (and their supervisor, if present) and will then usually invite the PGR back into the examination to give them the outcome orally. A written report will then be produced and this will be given to the PGR once is has been approved by RDEP.

The outcome of the examination will be one of the following recommendations:

  • Pass without amendments
  • Pass subject to amendments (to be completed within 6 months)
  • Thesis to be re-submitted
  • Fail (only possible on re-submission unless under the terms of the Research Misconduct Policy)

Instructions to Examiners

The Instructions to Examiners and report forms for the examiners to complete both before and after the examination are provided in the Document Directory .

Recording of Oral Examinations

Oral examinations are recorded as set out in the Policy and Guidance on the Recording of Oral Examinations.

The independent chair is responsible for starting and ending the recording and for its subsequent transfer to Registry for secure storage. The examiners' discussion before and after the exam, and the communication of the outcome to the PGR should not be recorded.

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Submitting Your Dissertation

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Submission deadlines and checklists:

January 2024 graduation - Doctoral Dissertation Submission Checklist

         Preliminary dissertation deadline: December 1, 2023

         Final dissertation deadline: January 12, 2024

May 2024 graduation - Doctoral Dissertation Submission Checklist

         Preliminary dissertation deadline: March 29, 2024

         Final dissertation deadline: May 3, 2024

September 2024 graduation - Doctoral Dissertation Submission Checklist

         Preliminary dissertation deadline: August 2, 2024

         Final dissertation deadline: September 6, 2024

Note: GSAS submission deadlines are earlier than University Graduation Deadlines .

Please Note: The Office of the Registrar takes up to a month AFTER  the graduation date to fully process all degrees.  DO NOT  count on being able to demonstrate completion of your degree on or soon after the graduation date simply because you turned everything in by the deadline. If you need proof of degree completion, please plan to get all your materials submitted and defend your dissertation well before the final deadline. Please also contact the Office of Academic and Student Affairs at the email address below so we are aware that you may need your degree requirements reviewed in an expedited manner. If you wait to tell us until after the deadline, we will not be able to do much to help speed the process for you.

Dissertation Formatting Requirements and Other Informational Guides:

  • Doctoral Dissertation Formatting Requirements
  • A Formatting Guide for Successful Completion of the Doctoral Dissertation
  • Proquest's Author Guide: Preparing Your Manuscript for Submission
  • Sample PhD Dissertation Template
  • Helpful Information for Doctoral Students

Dissertation Submission In Six Steps:

The following guide presents the necessary steps involved in a doctoral candidate's dissertation submission as required by the Graduate School of Arts and Science. All candidates should check with their dissertation advisor and department administrator regarding additional departmental requirements.  Some additional helpful information regarding these steps and other graduation related issues that we are frequently asked about may be found in this document .

  • The candidate must meet with his or her dissertation advisor to discuss research goals, timeframes, and scheduling of an oral defense. If an outside reader is being considered as part of the dissertation committee, the candidate's department must complete and sign the Outside Dissertation Reader Approval Form to include in the candidate's graduation file. 
  • The candidate is required to register for graduation on Albert at least 3 months prior to the expected date of graduation. Application deadlines may be found here . Preliminary Dissertation Filing Steps
  • One copy of the Title Page, unsigned. If you will need to have this electronically signed, please also submit to us the name and official University email address of your advisor and we will have this done. If you are gathering a physical signature, then only the unsigned Title Page is needed.
  • Survey of Earned Doctorates, submit the completion certificate
  • Dissertation Publishing Agreement submitted on the ProQuest site when you submit your preliminary dissertation. We do not need to receive a separate copy.
  • Dissertation Abstract submitted on the ProQuest site when you submit your preliminary dissertation. We do not need to receive a separate copy.
  • A candidate must upload his or her dissertation to ProQuest by the preliminary dissertation submission deadline . The preliminary dissertation submission will be reviewed for adherence to the formatting requirements, not content. (The dissertation advisor oversees content review.) Once the preliminary dissertation is reviewed, the candidate will receive an email notification that details formatting changes that need to be made before final submission. However, candidate do not have to wait for the preliminary dissertation review email, and should upload any new revision to their ProQuest account when it's ready. The latest revision on ProQuest will be reviewed.  Final Dissertation Filing Steps
  • The candidate is advised to take the Doctoral Thesis Oral Defense Form to the oral defense. The dissertation committee Chair and members sign the Doctoral Thesis Oral Defense Form according to the result of the oral defense in the spaces provided and return it to the department administrator,  by the final dissertation deadline . You may not handle this form once committee members begin to sign. If gathering some or all physical signatures is not possible, the department administrator will help gather the remaining digital signature(s). The department administrator will then forward the Doctoral Thesis Oral Defense Form to Office of the Registrar. If revisions to the dissertation are required by dissertation committee member(s), the Chair will retain the form until the revisions are made. 
  • After editing the text to ensure it is consistent with the comments made during the defense and and any comments you may have received from the review of the preliminary dissertation upload, the candidate must upload a final dissertation to ProQuest by the final dissertation deadline , using the link provided after the preliminary dissertation review or by login to your ProQuest account. Occasionally such a large volume of dissertations may be submitted that we are unable to review the formatting for everyone before the final deadline date. The final dissertation filing date is for content only, so whether or not you have received formatting revisions, make sure you have uploaded the final version of your dissertation in regards to content by this date. If you and your committee are satisfied with the content of your initial upload, then there is no need to upload again until you have made any requested formatting corrections. You will have plenty of time to correct any formatting issues after the final deadline should you need it. If you elected to get a physical signature on your Title Page, you must also submit a signed copy at this time. Steps beyond dissertation submission
  • The candidate should check with his/her department to ensure all degree requirements have been met, and the department have submitted the signed Doctoral Thesis Oral Defense Form  to the Office of the Registrar by the graduation deadline .
  • The candidate should contact the Office of the Bursar to confirm that his/her account is not in arrears.
  • The candidate should review his/her permanent address on Albert . Diplomas will be mailed to this address, unless the candidate indicated a specific diploma address. You may also elect to have your official or preferred name on your diploma at this time.

Note: Completion of these steps does not guarantee conferral of a candidate's degree. The final conferral decision rests with the Graduate School of Arts and Science and New York University's Office of the Registrar. After completing the final dissertation submission, candidates should contact the Office of the Registrar at [email protected] if there are any questions regarding graduation status or degree conferral.

Additional Resources:

  • Copyright for Authors & Creators

Contact Us:

The Office of Academic and Student Affairs is located at 6 Washington Square North, 2nd Floor. Questions regarding the dissertation submission procedure should be directed to Academic Affairs at [email protected] or by phone at 212-998-8060.

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Finding Dissertations

  • Finding NYU Dissertations
  • Finding Dissertations from Other Institutions
  • International Resources
  • Library Hours & Locations
  • Library Tutorials &  Classes
  • Comments / Suggestions

Introduction

Nyu dissertations.

The Division of Libraries maintains a non-comprehensive collection of doctoral dissertations completed at New York University. Many of the dissertations available in our collection are cataloged in BobCat.  Recent dissertations completed at NYU can be found in the database  Dissertations and Theses Global .   Guidance on the use of both resources is included in this guide.

Non-NYU Institutions' Dissertations

NYU holds very few dissertations completed at other institutions. For those dissertations which are not in our collection this guide also provides guidance on how to acquire or borrow copies.

Information for Dissertation Authors

  • Dissertation Authors Research Guide
  • NYU Graduate School of Arts and Sciences Doctoral Dissertation Submission Guide
  • Steinhardt Doctoral Dissertations Formatting Guidelines
  • NYU Wagner Doctoral Dissertation Guidelines
  • Information for Silver School of Social Work Ph.D candidates Doctoral dissertation formatting and submission guidelines available in the Ph.D student manual.

Search the NYU Libraries Catalog

Search for books, journals, videos, etc. in our local libraries and special collections.

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  • Last Updated: Jan 9, 2024 12:57 PM
  • URL: https://guides.nyu.edu/dissertations

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IMAGES

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  1. Thesis and Dissertation

    Master's theses and doctoral dissertations submitted by students in partial fulfillment of degree requirements must embody the results of original research and must be successfully defended at oral examinations.

  2. PDF Dissertation Checklist All Dissertation information ...

    Students admitted to a Graduate Diploma, Master's degree program or Doctoral degree program must maintain continuous registration, including payment of applicable fees, in every fall, winter and summer term up to and including the term in which all requirements for their program of study are successfully completed.

  3. PDF Thesis and Dissertation Proposal Guidelines

    Thesis and Dissertation Proposal Guidelines In accordance with program requirements and procedures, all students should prepare a thesis/dissertation proposal, normally in consultation with their supervisor. At a minimum, the proposal should contain a brief statement in non‐technical language on the

  4. Format your thesis

    All thesis types must adhere to the following requirements: Electronic thesis (e-thesis) requirements To meet electronic thesis (e-thesis) guidelines, your main thesis text must be submitted as a PDF document.

  5. Submit your thesis

    Submit your thesis Guidance on the submission and deposit of theses for research degree programmes Late submission - or failure to deposit your thesis - constitutes failure of your degree.

  6. Theses and Dissertations

    Consulting a thesis/dissertation in the Library Our physical theses and dissertations are kept in a secure store. To consult them you will need to request access via Borthwick Institute for Archives by emailing borthwick-institute @york.ac.uk with the details of the thesis and a preferred appointment date.

  7. Your thesis and viva

    You will need to submit copies of your thesis for examination. After making any corrections required by your examiners you will deposit final copies with the University. Viva. PhD, MPhil and EngD students must sit an oral examination. MA/MSc by research students may be required to by their Board of Studies or at the examiners' discretion ...

  8. Submission

    Students submitting their dissertations and independent study modules are required to submit an electronic copy (in a single file) to the relevant Turnitin submission point on the VLE. Word count - what is included? The assessment guideline will state what the word limit is for each assignment.

  9. Proposal and Dissertation Policies and Guidelines

    Dissertation Policies and Guidelines for PhD Students Appointment of a Dissertation Committee In order to officially request the appointment of a dissertation committee, you should file the appropriate form with the Office of Doctoral Studies.

  10. Thesis submission and examinations

    The thesis must be submitted to the Research Degree Submission link via Moodle, along with a Research Degree Submission Form and copies of any associated published work or supplementary material. Examiners can also request a soft-bound copy of the thesis for examination purposes. Registry will inform PGRs if any soft-bound copies are required.

  11. Submitting Your Dissertation

    Proquest's Author Guide: Preparing Your Manuscript for Submission Sample PhD Dissertation Template Helpful Information for Doctoral Students Dissertation Submission In Six Steps: The following guide presents the necessary steps involved in a doctoral candidate's dissertation submission as required by the Graduate School of Arts and Science.

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    Research Guides Finding Dissertations Home Finding Dissertations Introduction NYU Dissertations The Division of Libraries maintains a non-comprehensive collection of doctoral dissertations completed at New York University. Many of the dissertations available in our collection are cataloged in BobCat.

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    Guidelines for the Preparation of Theses and Dissertations published by York University's Faculty of Graduate Studies and on York's ComCult website. The... The dissertation committee chairperson and at least one committee member must be full-time members of the faculty of New York University, holding the rank of...